What are the submission requirements for this tender (Ref: IHLM/08/2026-27/HUMAN)?

- Submit by hand to 135 Main Street, Flagstaff, 4810 (Municipal Reception) before 12:00 on 11 August 2026. - Use a sealed envelope clearly marked with tender number IHLM/08/2026-27/HUMAN and description. - No late, couriered, faxed, or emailed tenders accepted. - Do not reproduce the tender document; do not omit pages, change wording, or insert documents between pages. - Initial each and every page. - Attach all mandatory documents as per advert requirements. - Mandatory documents include: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, 100% Local Content where applicable, Signed Local Content Annexures C, D & E, Signed letter confirming no overdue municipal accounts >30 days. - Also include: Company registration number, tax compliance status (TCS PIN or CSD number), and any other required forms. - Failure to submit all required documents will render the bid non-responsive.

How will bids be evaluated?

- Evaluation uses 80/20 preference point system (Price 80 points, Specific Goals 20 points). - Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is tender price, Pmin is lowest acceptable price. - Specific Goals (20 points) allocated as: - 7 points: Company owned by black youth (18-35 years) – provide CSD registration report or ID copy of owner/director. - 5 points: Company owned by black women – provide CSD registration report or ID copy. - 2 points: Company owned by black people living with disability – provide letter from medical practitioner. - 6 points: Company owned by black people – provide CSD registration report or ID copy. - Bidders must claim points by completing MBD 6.1 and providing supporting documentation. - Failure to submit proof will mean no preference points claimed. - The municipality may request substantiation at any time. - Additionally, bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts, and not have overdue municipal accounts >30 days. - Bidders must be registered on CSD and tax compliant.

What are the technical specifications?

- Supply and delivery of 400 goody bags for Women's Day celebration event in Lusikisiki on 21 August 2026. - Items required: 1. Double waterproof cooler lunch bag with straps – Navy colour, embroidered with IHLM logo, 4 litre, 2-layer multiway zip. Quantity: 400. 2. Lip gloss – Quantity: 400. 3. Mascara – Quantity: 400. 4. Variety of 37g chocolates, sweets and cookies – Quantity: 400. 5. Luxury high gloss metallic gold paper boutique gift bag with thick rope handles, interior layered with white tissue paper – Quantity: 400. - Goody bag sample must be submitted 4 days before the event (by 17 August 2026). - Delivery to Lusikisiki. - All delivery costs must be included in bid price. - Offer must comply with specification; deviations must be indicated.

What financial requirements apply to bidders?

- Pricing must be firm (not subject to exchange rate variations). - Complete pricing schedule (MBD 3.1 and MBD 3.3) with unit prices and total inclusive of VAT and all other taxes. - Bid price must include all expenses (transport, overheads, etc.) and cover all risks and obligations. - Total bid offer (inclusive of VAT) to be stated. - Offer valid for 90 days from closing date. - Payment: within 30 days after receipt of invoice accompanied by delivery note. - No performance bonds or guarantees mentioned. - Local content calculation required if applicable (use SATS 1286:2011 formula, provide Annex C, D, E).

What compliance and legal requirements must bidders meet?

- Mandatory documents to submit with bid: - Valid Full CSD Proof of registration (or CSD number). - Completed and Signed Declarations (MBD1-9) including Declaration of Interest (MBD4), Preference Points Claim (MBD6.1), Local Content Declaration (MBD6.2), etc. - Valid SARS TCS Pin printout (or TCS certificate). If no TCS, provide CSD number. - 100% Local Content where applicable – signed Local Content Annexures C, D & E. - Signed letter confirming no overdue municipal accounts >30 days. - Company registration number. - Tax compliance status (TCS PIN or CSD number). - B-BBEE: Specific goals as per evaluation criteria (black youth, women, disabled, black owned). Provide supporting documents (CSD report, ID copy, medical letter). - Bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts. - Declaration of past SCM practices (MBD8) and Certificate of Independent Bid Determination (MBD9) required. - For foreign suppliers: complete pre-award questionnaire (Part B:3) and may need to register for TCS if applicable. - Consortia/JV/subcontractors: each party must submit separate TCS/CSD.

What are the important dates and deadlines for this tender?

- Closing date: 11 August 2026 at 12:00. - Advert date: 03 August 2026. - Tender validity period: 90 days from closing date. - Event date: 21 August 2026 (Women's Day celebration in Lusikisiki) – goody bag sample to be submitted 4 days before event (by 17 August 2026). - No other dates (briefings, site visits) mentioned.

Who should be contacted for queries about this tender?

- Technical enquiries: Corporate Services Office – Y Bam, tel: 039 253 1096, email: ybam@ihlm.gov.za. - Supply Chain Management enquiries: A Ntongana, tel: 039 252 0131, email: antongana@ihlm.gov.za. - Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception). - No fax numbers provided.

Goody Bags Tender – Ingquza Hill Local Municipality

Submit a sealed, hand-delivered tender to 135 Main Street, Flagstaff, 4810 by 12:00 on 11 August 2026, clearly marked with tender number IHLM/08/2026-27/HUMAN.
Include all mandatory documents: valid CSD proof, completed MBD1-9 declarations, SARS TCS PIN or CSD number, signed local content annexures (C, D, E) if applicable, and a letter confirming no overdue municipal accounts.
Provide a firm, all-inclusive price for 400 goody bags (cooler bag, lip gloss, mascara, sweets, gift bag) as per the specification, with delivery to Lusikisiki and a sample submitted by 17 August 2026.
Claim preference points (up to 20) by submitting MBD 6.1 with supporting documents for black youth (7 pts), black women (5 pts), disabled (2 pts), and black ownership (6 pts).
Ensure the bid remains valid for 90 days from closing, and note that late, faxed, emailed, or couriered submissions will not be accepted.
Bidders must not be in the service of the state, not listed on the Register of Tender Defaulters, and must have no overdue municipal accounts exceeding 30 days.

Supply and delivery of goody bags

Do not reproduce the tender document (do not take it apart, omit pages, change wording, or insert documents between pages).
All mandatory documents must be attached as per advert requirements.
Initial each and every page.
Site meetings, if attendance is compulsory, will be reflected on adverts.

Closing date: 11 August 2026 at 12:00.
Advert date: 03 August 2026.
Tender validity period: 90 days from closing date.
Event date: 21 August 2026 (Women's Day celebration in Lusikisiki) – goody bag sample to be submitted 4 days before event (by 17 August 2026).
No other dates (briefings, site visits) mentioned.

Technical enquiries: Corporate Services Office – Y Bam, tel: 039 253 1096, email: [email protected].
Supply Chain Management enquiries: A Ntongana, tel: 039 252 0131, email: [email protected].
Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
No fax numbers provided.

Submit by hand to 135 Main Street, Flagstaff, 4810 (Municipal Reception) before 12:00 on 11 August 2026.
Use a sealed envelope clearly marked with tender number IHLM/08/2026-27/HUMAN and description.
No late, couriered, faxed, or emailed tenders accepted.
Do not reproduce the tender document; do not omit pages, change wording, or insert documents between pages.
Initial each and every page.
Attach all mandatory documents as per advert requirements.
Mandatory documents include: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, 100% Local Content where applicable, Signed Local Content Annexures C, D & E, Signed letter confirming no overdue municipal accounts >30 days.
Also include: Company registration number, tax compliance status (TCS PIN or CSD number), and any other required forms.
Failure to submit all required documents will render the bid non-responsive.

Evaluation uses 80/20 preference point system (Price 80 points, Specific Goals 20 points).
Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is tender price, Pmin is lowest acceptable price.
Specific Goals (20 points) allocated as:
7 points: Company owned by black youth (18-35 years) – provide CSD registration report or ID copy of owner/director.
5 points: Company owned by black women – provide CSD registration report or ID copy.
2 points: Company owned by black people living with disability – provide letter from medical practitioner.
6 points: Company owned by black people – provide CSD registration report or ID copy.
Bidders must claim points by completing MBD 6.1 and providing supporting documentation.
Failure to submit proof will mean no preference points claimed.
The municipality may request substantiation at any time.
Additionally, bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts, and not have overdue municipal accounts >30 days.
Bidders must be registered on CSD and tax compliant.

Supply and delivery of 400 goody bags for Women's Day celebration event in Lusikisiki on 21 August 2026.
Items required:

Double waterproof cooler lunch bag with straps – Navy colour, embroidered with IHLM logo, 4 litre, 2-layer multiway zip. Quantity: 400.
Lip gloss – Quantity: 400.
Mascara – Quantity: 400.
Variety of 37g chocolates, sweets and cookies – Quantity: 400.
Luxury high gloss metallic gold paper boutique gift bag with thick rope handles, interior layered with white tissue paper – Quantity: 400.

Goody bag sample must be submitted 4 days before the event (by 17 August 2026).
Delivery to Lusikisiki.
All delivery costs must be included in bid price.
Offer must comply with specification; deviations must be indicated.

For the purposes of the Certificate of Independent Bid Determination, a "competitor" includes any individual or organization, other than the bidder, who:
Has been requested to submit a bid in response to this invitation.
Could potentially submit a bid based on their qualifications, abilities, or experience.
Provides the same goods and services as the bidder and/or is in the same line of business.
This definition is relevant to ensure no collusive practices.

Only firm prices will be accepted. Non-firm prices (subject to exchange rate variations) will not be considered.
Complete the Pricing Schedule (MBD 3.1) with item quantities, descriptions, and bid price in RSA currency including all applicable taxes.
All prices must include all expenses, disbursements, costs (transport, overheads, etc.) and cover all risks, liabilities, and obligations.
Prices are final and binding.
The bidder must also complete the Pricing Schedule and Specification (MBD 3.3) for the specific items (goody bags components).
Total bid offer (inclusive of VAT) must be stated.
Offer valid for 90 days from closing date.
Local content calculation: use formula LC = [1 - x/y]

100, where x is imported content in Rand, y is bid price excluding VAT. Provide Annex C, D, E.

Exchange rate to be used: SARB rate at 12:00 on date of advertisement.
The bidder must declare that local content templates have been audited and certified.

Pricing must be firm (not subject to exchange rate variations).
Complete pricing schedule (MBD 3.1 and MBD 3.3) with unit prices and total inclusive of VAT and all other taxes.
Bid price must include all expenses (transport, overheads, etc.) and cover all risks and obligations.
Total bid offer (inclusive of VAT) to be stated.
Offer valid for 90 days from closing date.
Payment: within 30 days after receipt of invoice accompanied by delivery note.
No performance bonds or guarantees mentioned.
Local content calculation required if applicable (use SATS 1286:2011 formula, provide Annex C, D, E).

Mandatory documents to submit with bid:
Valid Full CSD Proof of registration (or CSD number).
Completed and Signed Declarations (MBD1-9) including Declaration of Interest (MBD4), Preference Points Claim (MBD6.1), Local Content Declaration (MBD6.2), etc.
Valid SARS TCS Pin printout (or TCS certificate). If no TCS, provide CSD number.
100% Local Content where applicable – signed Local Content Annexures C, D & E.
Signed letter confirming no overdue municipal accounts >30 days.
Company registration number.
Tax compliance status (TCS PIN or CSD number).
B-BBEE: Specific goals as per evaluation criteria (black youth, women, disabled, black owned). Provide supporting documents (CSD report, ID copy, medical letter).
Bidders must not be in service of the state, not listed on Register of Tender Defaulters, not have abused SCM system, not have failed on previous contracts.
Declaration of past SCM practices (MBD8) and Certificate of Independent Bid Determination (MBD9) required.
For foreign suppliers: complete pre-award questionnaire (Part B:3) and may need to register for TCS if applicable.
Consortia/JV/subcontractors: each party must submit separate TCS/CSD.

The bidder declares that information furnished is true and correct.
If specific goals are claimed fraudulently or conditions not fulfilled, the organ of state may:
Disqualify the bidder from the tendering process.
Recover costs, losses, or damages.
Cancel the contract and claim damages.
Recommend restriction from doing business with any organ of state for up to 10 years.
Forward for criminal prosecution.
The bidder must provide documentary proof if required.
The bidder acknowledges that submission of incorrect data may result in remedies under Preferential Procurement Regulations.

The Ingquza Hill Local Municipality is under no obligation to accept any proposal and reserves the right not to accept the whole or any part.
The lowest or any bid will not necessarily be accepted.
No bids will be considered from persons in the service of the state.
Bidders or directors listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) are prohibited.
Bidders must not have abused the Employer’s Supply Chain Management System or failed to perform on any previous contract.
No undisputed municipal accounts overdue by more than 30 days.
The tender and its acceptance are subject to the Ingquza Hill Local Municipality’s Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.
Tender validity period: 90 days from closing date.
Withdrawal of tender during validity period may result in liability for additional expenses incurred by the municipality.
The municipality may extend the tender period by notice in press or on website.
Successful bidder will be required to sign a written contract (MBD7.1).
Contract documents include: bidding documents, tax clearance, pricing schedule, technical specs, preference claims, declaration of interest, past SCM practices, certificate of independent bid determination, special conditions, general conditions of contract.
Payment within 30 days after receipt of invoice and delivery note.

The applicable preference point system is the 80/20 system (for requirements up to R50 million). The document also mentions 90/10 but states either may apply; the lowest acceptable tender will determine the system.
Points are awarded for Price (80 or 90 points) and Specific Goals (20 or 10 points).
Specific goals for this tender: black youth (7 pts), black women (5 pts), black disabled (2 pts), black people (6 pts) – total 20 points.
Failure to submit proof for specific goals means no points claimed.
The municipality may request substantiation at any time.

Supply and delivery of goody bags for women's day celebration – ingquza hill local municipality

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Ingquza Hill Local Municipality

Similar Tenders

RFQ: ALIEN VEGETATION REMOVAL AT THE JEFFREYS BAY POPLAR DAM

Supplier Readiness Hub

Regulatory Guide: Mastering CSD and BBBEE Compliance for General Sector Tenders in South Africa

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

The Complete Regulatory Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers

How to Write a Winning Tender Proposal Without an In-House Bid Team in Gauteng: Complete Guide for South African General Contractors (2026)

Complete Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers in South Africa

RFQ: ALIEN VEGETATION REMOVAL AT THE JEFFREYS BAY POPLAR DAM

APPOINTMENT OF A SUITABLE CIDB GRADE 1SL (OR HIGHER) SERVICE PROVIDER TO REMOVE, SUPPLY, DELIVER AND INSTALL STEEL TRELLIS AND STEEL BURGLAR GATES REINFORCEMENTS TO IMPROVE SECURITY AT ST JOHNS COLLEGE TECHNOLOGY AND INNOVATION HUB

REQUEST FOR QUOTATION : EVENT COORDINATOR - SUSTAINABILITY VILLAGE ALDAM HOLIDAY RESORT

SUPPLY AND DELIVERY OF 27 WHEELCHAIRS FOR 9 MONTHS (9 PER QUARTER)

Provision of hygiene services of public transport facilities ablutions within the Western Region of eThekwini Municipality

Provision of hygiene services of public transport facilities ablutions within the Central Region of eThekwini Municipality

Supply and delivery of goody bags for women's day celebration – ingquza hill local municipality

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Ingquza Hill Local Municipality

Similar Tenders

RFQ: ALIEN VEGETATION REMOVAL AT THE JEFFREYS BAY POPLAR DAM

Supplier Readiness Hub

Regulatory Guide: Mastering CSD and BBBEE Compliance for General Sector Tenders in South Africa

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

The Complete Regulatory Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers

How to Write a Winning Tender Proposal Without an In-House Bid Team in Gauteng: Complete Guide for South African General Contractors (2026)

Complete Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers in South Africa

RFQ: ALIEN VEGETATION REMOVAL AT THE JEFFREYS BAY POPLAR DAM

APPOINTMENT OF A SUITABLE CIDB GRADE 1SL (OR HIGHER) SERVICE PROVIDER TO REMOVE, SUPPLY, DELIVER AND INSTALL STEEL TRELLIS AND STEEL BURGLAR GATES REINFORCEMENTS TO IMPROVE SECURITY AT ST JOHNS COLLEGE TECHNOLOGY AND INNOVATION HUB

REQUEST FOR QUOTATION : EVENT COORDINATOR - SUSTAINABILITY VILLAGE ALDAM HOLIDAY RESORT

SUPPLY AND DELIVERY OF 27 WHEELCHAIRS FOR 9 MONTHS (9 PER QUARTER)

Provision of hygiene services of public transport facilities ablutions within the Western Region of eThekwini Municipality

Provision of hygiene services of public transport facilities ablutions within the Central Region of eThekwini Municipality