What are the submission requirements for this tender (Ref: RR83705/26-27)?

- Submit electronically via email to Procurementdy@armscordy.co.za on or before the closing date and time. - Do not copy (cc) or blind copy any other Armscor official — doing so will automatically disqualify your quotation. - Submit in PDF format protected from modifications, deletions, or additions. - Keep financial/pricing information in a separate attachment from the technical/functional response. - Mark all submissions prominently with the RFQ number and bidder's name. - Email at least one hour before closing to avoid transmission delays; late emails will not be accepted. - Armscor is not responsible for transmission failures, file size issues, illegibility, or security of bid data. - Include all mandatory documents; the onus is on the bidder to ensure completeness. - Quotation must remain valid for 90 days from bid closing date. - Complete the returnable schedule annexure with a Yes/No checklist for each required document. - Provide a separate quotation on company letterhead clearly outlining item description, unit of measure, quantities, unit price, and total price per line item. - Indicate delivery address: Armscor Dockyard, Transit Store, Cole Point, East Yard, St George's Street, Simon's Town. - State period required for commencement of delivery and completion of order after receipt of order. - Provide supplier number and unique CSD registration reference number. - Provide SARS PIN (implies permission for Armscor to verify tax status) or original Tax Clearance Certificate. - Register for security on the Armscor website to be considered for orders administered by Armscor SOC. - Classified quotations must follow Armscor Security Instruction A-WI-014 (obtainable from Contractor Security Section, P O Box 411, Pretoria, 0001).

How will bids be evaluated?

- Evaluation follows a phased approach: Phase 1 – Mandatory requirements; Phase 2 – Critical Criteria/Functionality (paper-based); Phase 3 – Functionality (presentation/demonstration/site inspection); Phase 4 – Price and Specific Goals; Phase 5 – Objective Criteria. - Price is allocated 80 points; Specific Goals 20 points; total 100 points (80/20 preference point system). - Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = price of bid under consideration, Pmin = price of lowest acceptable bid. - Specific Goals (RDP Programme – Promotion of SMMEs): - EME/QSE 100% owned by black people: 20 points - EME/QSE at least 51% owned by black people: 18 points - EME/QSE at least 35% owned by black people: 16 points - EME/QSE at least 25% owned by black people: 10 points - B-BBEE status proof must be valid: Sworn Affidavit (commissioned and deposed same day, no contradictions, Commissioner of Oaths credentials reflected) OR certificate from CIPC or SANAS-accredited agency OR consolidated certificate for unincorporated JV/consortium. - B-BBEE status must be based on latest financial year-end information. - Submit CIPC Beneficial Ownership Declaration (latest lodged) and company registration documents with latest share register and share certificates signed by Company Secretary or registered Auditor. - Local content requirements: if applicable, submit completed annexures C, D & E, DTIC exemption letter, and manufacturer's letter. - Locality proof: submit municipality bill or local councillor letter (not older than 3 months); if lessee, also lease agreement; if owner, bill in bidder's name. - Armscor may verify any claims at any stage; reserves right to reject non-compliant bids, negotiate with preferred bidders, contact bidders for clarification, award to one or more bidders, accept bids in part or full, and cancel the bid. - Objective criteria: Armscor will not award to bidders with poor past performance, blacklisted/restricted status, fraud/misrepresentation, or those failing financial stability assessment. - Abnormally low prices may be disregarded.

What are the technical specifications?

- Scope: Design, supply, install, test, commission, and hand over a PLC workbench. - Delivery address: Armscor Dockyard, Transit Store, Cole Point, East Yard, St George's Street, Simon's Town. - Quotation must be on company letterhead and clearly outline item description, unit of measure, quantities, unit price, and total price per line item. - Provide total pricing as: Subtotal (excluding VAT), VAT, Total (including VAT). - State period required for commencement of delivery and completion of order after receipt of order. - Critical criteria are referenced to the Statement of Work (SOW) — refer to SOW for specific compliance evidence. - Evaluation phases include mandatory requirements, critical criteria/functionality (paper-based), functionality presentation/demonstration/site inspection, price and specific goals, and objective criteria.

What financial requirements apply to bidders?

- Payment terms: Armscor will pay 30 days after service rendered and invoice/statement submitted. - Pricing must be presented in a separate attachment from technical/functional response. - Clearly indicate totals: Subtotal (excluding VAT), VAT, Total (including VAT). - Provide unit prices and total price for each line item. - Quotation validity: 90 days from bid closing date. - Financial stability assessment may be conducted; failure may result in non-award. - Abnormally low prices compared to market may be disregarded.

What compliance and legal requirements must bidders meet?

- Must be registered on National Treasury Central Supplier Database (CSD) — provide CSD registration report or unique registration reference number. - Must be tax compliant for the duration of the contract; status checked at evaluation, order placement, and before payment. - Provide valid Tax Clearance Certificate or SARS issued verification PIN (or proof of application endorsed by SARS). - Provide CIPC registration documents listing all members with percentages, latest share register and share certificates signed by Company Secretary or registered Auditor. - Provide valid B-BBEE status proof: Sworn Affidavit (commissioned and deposed same day, no contradictions) OR certificate from CIPC or SANAS-accredited agency OR consolidated certificate for unincorporated JV/consortium. - B-BBEE status must be based on latest financial year-end information. - Submit CIPC Beneficial Ownership Declaration (latest lodged). - Local content: if applicable, submit completed annexures C, D & E, DTIC exemption letter, and manufacturer's letter. - Locality proof: municipality bill or local councillor letter (not older than 3 months); if lessee, also lease agreement. - Register for security on Armscor website. - Must not be blacklisted, restricted, or have committed fraud/misrepresentation. - Must pass financial stability assessment.

What are the important dates and deadlines for this tender?

- RFQ Issue Date: 06/08/2026 - RFQ Closing Date: 20/08/2026 at 11:00am - Briefing Session: N/A (not applicable)

Who should be contacted for queries about this tender?

- Procurement enquiries: Procurementdy@armscordy.co.za (written queries only; received at least 3 working days before closing date; later queries not considered) - Security registration: register@armscor.co.za - National Treasury (for CSD): (+2712) 406 9222 or csd@treasury.gov.za - Armscor address: 370 Nossob Street, Erasmuskloof Ext. 4, Private Bag X337, Pretoria 0001

ARMSCOR PLC Workbench RFQ, Simonstown

Summary

Armscor is seeking a service provider to design, supply, install, test, commission, and hand over a plc workbench at the armscor dockyard in simonstown, western cape. The tender is a request for quotation (RFQ) with a closing date of 20 august 2026, and bidders must submit electronically via email. The evaluation will consider price (80 points) and specific goals (20 points) under the 80/20 preference point system.

Key Requirements

Submit quotation electronically to [email protected] before 20 August 2026, 11:00 AM; late or incomplete submissions will be invalidated.
Provide a separate quotation on company letterhead with item description, unit of measure, quantities, unit price, and total price per line item, and clearly indicate subtotal (excl. VAT), VAT, and total (incl. VAT).
Ensure quotation remains valid for 90 days from bid closing date.
Include mandatory documents: CSD registration report or unique reference, valid Tax Clearance Certificate or SARS PIN, CIPC registration documents, valid B-BBEE status proof, and CIPC Beneficial Ownership Declaration.
Register for security on the Armscor website and comply with Armscor Security Instruction A-WI-014 for classified quotations.
Submit financial/pricing information in a separate attachment from technical/functional response, and mark all submissions with RFQ number and bidder's name.
Be prepared for evaluation phases including mandatory requirements, critical criteria/functionality, and price/specific goals; provide proof of B-BBEE status and locality (municipality bill or councillor letter not older than 3 months).

Tender Description

Appointment of a service provider to design, supply, install, test, commission and handover a plc workbench (for the armscor dockyard, simonstown)

Briefing Session

Date & Time

Thursday, 20 August 2026 - 11:00

Venue

null

Estimated Budget Range

80% Confidence

Median Estimate

R 770 165

Range

R 660-R 343 750 000

LowMedianHigh

Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Core procurement rules

These rules commonly apply to South African public-sector procurement.