What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission requires 34,000 single-column and 34,000 double-column cardboard universal ballot templates for the 2026 local government elections. Templates must be semi-rigid cardboard with precise window cut-outs, braille markings, and tactile orientation features. The single most consequential requirement is that bidders must be established operators in braille printing with direct control over design and production, and must pass a mandatory technical checklist — any "NO" answer disqualifies the bid.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
9 sourced criteria
financial capacity
1 sourced criteria
pricing
4 sourced criteria
compliance returnables
4 sourced criteria
evaluation
5 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
1 sourced criteria
delivery contract
4 sourced criteria
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Inferred operational need
Closing date and time: 3 September 2026 at 11:00, bids submitted online via the Electoral Commission eProcurement system (VotaQuotes).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
{"briefingSession":{"date":"20 August 2026","time":"11:00","venue":"1303 Heuwel Avenue, Election House, Riverside Park, Centurion","is_compulsory":true},"closingDate":"2026-09-03T11:00:00.000Z"}
Bidders must submit their bids online through the Electoral Commission’s eProcurement system. The bid amount as it appears on the eProcurement auction on the date and time of auction closure will be valid as stipulated for purposes of awarding of a contract and payment for delivery of the required goods and services. Bids must be placed for the correct unit of measure, that is, per UBT (each).
Bids received in respect of this auction will be assessed/evaluated for compliance with technical specifications/functionality in accordance with the following evaluation criteria: Key requirements for evaluation. If the answer is NO to any of the questions the bid will be disqualified. The evaluation criteria include:
Did the bidder bid on the auction?
Was a written proposal submitted on time?
Is the bidder an established operator in the industry (braille printing)?
The Electoral Commission is desirous to procure Universal Ballot Templates (UBT) - Cardboard version of the following sizes: 165mm X 620mm (single column) - providing for up to 48 candidates and 305mm X 620mm (double column) - providing for up to 96 candidates. The cardboard version of the universal ballot templates is to be used to assist visually impaired voters to correctly mark ballots during the forthcoming 2026 Local Government Elections (LGE 2026).
The template must be in the form of a vertical folder with the fold on the right-hand side. The template, when folded, must at least be: a minimum of 165mm (tolerance of up to 10mm) wide with a minimum length of 620mm (tolerance of up to 10mm) that will allow the ballot to be inserted by an election official.
The Electoral Commission reserves the right to conduct inspections at the service provider’s premises for quality and adherence to specifications before deliveries are made. The service provider must undertake and warrant that all goods shall, at the time of delivery, be according to specifications, in good condition, order and ready for use.
Bids must be placed online on the Electoral Commission’s eProcurement system. The bid amount as it appears on the eProcurement auction on the date and time of auction closure will be valid as stipulated for purposes of awarding of a contract and payment for delivery of the required goods and services. All bid prices must include VAT.
Bidders must be registered and approved on the Electoral Commission’s eProcurement system. The bidder must be an established operator in the industry (braille printing) and must have direct control over the product design and production process. Bidders must also be tax compliant and registered on the National Treasury Central Supplier Database (CSD).
The Electoral Commission will ensure that all necessary health and safety measures are taken during the delivery and storage of the Universal Ballot Templates (UBT).
The contract for the supply and delivery of the LGE2026 Universal Ballot Templates (UBT) as per this bid is a ‘once off’ requirement. The Electoral Commission reserves the right to reject any deliveries not conforming to the above, including damaged units/parcels.
All enquiries regarding this bid must be submitted exclusively through the VotaQuotes platform. The Electoral Commission’s contact person for delivery is: National Warehouse Robert Niemack 012 646 1017.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Non-compulsory briefing session: 20 August 2026 at 11:00, Election House, 1303 Heuwel Avenue, Riverside Park, Centurion.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Technical specifications: two template sizes — 165mm x 620mm (single column, up to 48 candidates) and 305mm x 620mm (double column, up to 96 candidates); semi-rigid cardboard 250-300gsm; vertical folder with fold on right; window cut-outs 10mm x 13mm starting 25mm from top at 17.2mm intervals; diagonal 45-degree corner cut 20mm deep for tactile orientation; numbered cut-outs with Braille; high-contrast large print; IEC LGE 2026 branding and logo.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Scored criterion
Packaging: plastic-wrapped packs of 10 in cartons max 20kg, stacked on 1000mm x 1200mm four-way entry pallets max 1.5m high and 500kg, shrink-wrapped and strapped, labelled with contents, quantity, weight, and supplier details; packaging materials remain Electoral Commission property.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Inferred operational need
Enquiries: exclusively via VotaQuotes platform; no telephone or email enquiries accepted; enquiry cutoff date published on VotaQuotes.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
The Electoral Commission is desirous to procure Universal Ballot Templates (UBT) - Cardboard version of the following sizes: 165mm X 620mm (single column) - providing for up to 48 candidates and 305mm X 620mm (double column) - providing for up to 96 candidates.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
Bidders must be registered and approved on the Electoral Commission’s eProcurement system. The bidder must be an established operator in the industry (braille printing) and must have direct control over the product design and production process.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
The template must be in the form of a vertical folder with the fold on the right-hand side. The template, when folded, must at least be: a minimum of 165mm (tolerance of up to 10mm) wide with a minimum length of 620mm (tolerance of up to 10mm) that will allow the ballot to be inserted by an election official.
Threshold: at least be: a minimum of 165mm (tolerance of up to 10mm) wide with a
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Inferred operational need
The Electoral Commission is desirous to procure Universal Ballot Templates (UBT) - Cardboard version of the following sizes: 165mm X 620mm (single column) - providing for up to 48 candidates and 305mm X 620mm (double column) - providing for up to 96 candidates. The cardboard version of the universal ballot templates is to be used to assist visually impaired voters to correctly mark ballots during the forthcoming 2026 Local Government Elections (LGE 2026).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Bids must be placed online on the Electoral Commission’s eProcurement system. The bid amount as it appears on the eProcurement auction on the date and time of auction closure will be valid as stipulated for purposes of awarding of a contract and payment for delivery of the required goods and services. All bid prices must include VAT.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Inferred operational need
Pricing: online auction on VotaQuotes; prices per UBT (each) including VAT, packaging, and delivery; bid amount at auction closure is final and cannot be amended; 80/20 PPPFA preference point system applies (bid value ≤ R50 million).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12Inferred operational need
Quality and compliance: pre-delivery inspections at manufacturer's premises; proofs required before bulk production; service level agreement with performance milestones; liquidated damages and cost recovery for late or non-conforming delivery; payment within 30 days of valid tax invoice and signed delivery notes after full acceptance.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirement
Bids must be placed online on the Electoral Commission’s eProcurement system. The bid amount as it appears on the eProcurement auction on the date and time of auction closure will be valid as stipulated for purposes of awarding of a contract and payment for delivery of the required goods and services.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
14Mandatory requirement
Bidders must submit their bids online through the Electoral Commission’s eProcurement system. The bid amount as it appears on the eProcurement auction on the date and time of auction closure will be valid as stipulated for purposes of awarding of a contract and payment for delivery of the required goods and services. Bids must be placed for the correct unit of measure, that is, per UBT (each).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
15Mandatory requirement
Mandatory returnable documents: written proposal (Section 16) and completed technical checklist (Section 24) — failure to submit either disqualifies the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Mandatory requirement
Eligibility: must be registered and approved on the Electoral Commission eProcurement system, tax compliant, registered on National Treasury CSD, and an established braille-printing operator with direct control over design and production (sub-contracting not preferred).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
17Mandatory requirement
Completion and submission of the checklist is mandatory. Failure to complete this checklist will lead to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Mandatory requirement
Bidders must be registered and approved on the Electoral Commission’s eProcurement system. The bidder must be an established operator in the industry (braille printing) and must have direct control over the product design and production process. Bidders must also be tax compliant and registered on the National Treasury Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
19Scored criterion
Bids received in respect of this auction will be assessed/evaluated for compliance with technical specifications/functionality in accordance with the following evaluation criteria: Key requirements for evaluation. If the answer is NO to any of the questions the bid will be disqualified.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Scored criterion
Bids received in respect of this auction will be assessed/evaluated for compliance with technical specifications/functionality in accordance with the following evaluation criteria: Key requirements for evaluation. If the answer is NO to any of the questions the bid will be disqualified. The evaluation criteria include:
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
24Mandatory requirement
The Electoral Commission reserves the right to conduct inspections at the service provider’s premises for quality and adherence to specifications before deliveries are made. The service provider must undertake and warrant that all goods shall, at the time of delivery, be according to specifications, in good condition, order and ready for use.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
25Inferred operational need
Quantities and delivery: 34,000 of each type (68,000 total) delivered to Electoral Commission National Warehouse, 288 Kwanbi Crescent, Icon Industrial Park, Sunderland Ridge, Centurion, by 21 October 2026 during working hours (08:30-17:00 Mon-Fri); no partial deliveries without prior approval; late deliveries not accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Inferred operational need
The contract for the supply and delivery of the LGE2026 Universal Ballot Templates (UBT) as per this bid is a ‘once off’ requirement. The Electoral Commission reserves the right to reject any deliveries not conforming to the above, including damaged units/parcels.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Inferred operational need
The Electoral Commission will ensure that all necessary health and safety measures are taken during the delivery and storage of the Universal Ballot Templates (UBT).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for SHERENO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
28Mandatory requirement
All enquiries regarding this bid must be submitted exclusively through the VotaQuotes platform. The Electoral Commission’s contact person for delivery is: National Warehouse Robert Niemack 012 646 1017.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SHERENO PRINTERS as appointed for this tender. Recorded contract value: 2312000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26