What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission (iec) invites bids for the procurement of 28,000 handheld laser scanners for deployment with its tablet computers. Scanners must read 1d barcodes on south african ID books and cards, connect via USB type-c, and meet specified technical requirements including minimum ip54 rating, fast read speeds, and anti-glare capability. Bids: VAT inclusive, firm (180 days). Award under PPPFA 80/20 preference point system. Bids must be submitted on the votaquotes e-procurement portal; mandatory returnable forms and a compulsory sample/scanner for evaluation. Administrative enquiries via the portal only.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
34 sourced criteria
financial capacity
5 sourced criteria
pricing
7 sourced criteria
compliance returnables
19 sourced criteria
evaluation
11 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
4 sourced criteria
delivery contract
7 sourced criteria
equity registrations
2 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide handheld laser barcode scanners as specified
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
The Electoral Commission (IEC) seeks to procure 28,000 handheld laser barcode scanners for deployment with its new tablet computers. The scanners must connect via USB Type-C and be used primarily for reading barcodes on South African ID books and ID cards. The IEC's ICT environment requires stable, reliable technology.
Submission channel: bids must be placed online on the VotaQuotes e-procurement platform (https://votaquotes.elections.org.za). Bidders must be registered and approved on VotaQuotes to participate.
Returnable documents (all must be submitted before closing date/time):
Appendix B: Pricing Schedule – compulsory, includes SKU, make/model, quantity, unit and total cost including VAT.
Appendix C: Guideline Reference Table – at least one contactable reference of similar work (laser barcode scanners).
Appendix D: Delivery Schedule – indicate quantities deliverable per week after purchase order.
Letter of proof of reseller agreement/authorization from OEM or authorized distributor (if distributor, include OEM authorization to the distributor).
Product sample for evaluation (remains property of IEC; failure to submit leads to automatic disqualification).
Datasheet or brochure of proposed scanner.
Submission methods: upload to the auction website, or place in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, before closing. Mark submissions: 'For the attention of Procurement and Asset Management – AUCTION 0010575057'.
Disqualification risks: any required document omitted or late; bids not placed online; failure to comply with any auction condition.
13.1 Summary of Submission Requirements: 1) Submit bid and bid price online on the Votaquotes portal; 2) Pricing information by completing Appendix B; 3) Detailed technical specifications in accordance with the technical requirements to demonstrate compliance – Appendix A; 4) A letter of proof of the reseller agreement either from the OEM or an authorized distributor, plus proof from the OEM if authorization is from a distributor; 5) Provide at least 1 reference of similar work as per Appendix C; 6) Provide a sample for the product being proposed, remaining the property of the Electoral Commission. Written submissions must be delivered to the Electoral Commission's Procurement & Asset Management Department via upload to the auction website or placed in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, before the closing date. Mark submission: For the attention of Procurement and Asset Management – AUCTION 0010575057. Bidders must ensure all documentation is submitted before the closing date and confirm receipt with the Procurement Department.
Stage 1: Assessment of Bidder's Disclosure – SBD4, CSD registration, tax compliance, restricted suppliers, tender defaulters. Bids from restricted suppliers or tender defaulters are rejected.
Stage 2: Mandatory Qualifying Criteria – bid placed online, technical sheet, pricing schedule, reference, reseller letter, and sample all required; failure on any disqualifies.
Stage 3: Technical Evaluation – each of the 26 technical requirements must be met; failure may disqualify.
Stage 4: Sample Technical Evaluation – scanner must scan ID book barcode, ID card barcode, and scan instantly.
Stage 5: Technical Scoring – minimum 75% (24/32 points) to proceed. Points: references (10), brochure/datasheet (2), dust/moisture protection IP54 (3), native USB Type-C (2), delivery schedule (15: 5,000–10,000 within 2 weeks = 5; 10,000–20,000 within 3 weeks = 5; all within 4 weeks = 5).
Appendix B (Pricing Schedule) is compulsory. Must include SKU, make and model, description, quantity (28,000), unit cost including VAT, and total cost including VAT. The total bid price (inclusive of VAT) must be placed on eProcurement and is used for adjudication. No other additional costs are accepted.
Pricing: submit bid price online on VotaQuotes; complete Appendix B (Pricing Schedule) with SKU, make/model, quantity, unit cost incl. VAT, and total cost incl. VAT.
Price must include delivery to the Electoral Commission's National Warehouse in Centurion, Gauteng.
Prices must be VAT inclusive and firm for 180 days.
No additional charges will be entertained; the price on e-procurement is used for adjudication.
No payment until full and final delivery is confirmed in accordance with specifications.
No specific environmental requirements are stated beyond the general assumption that the bidder will handle initial configuration and environmental requirements as needed.
Contract: successful bidder may be required to enter into a service level agreement (SLA) with the Electoral Commission, fixing performance criteria for quantity, quality, and delivery. SLA may include progress milestones, delivery schedules, quality checkpoints, and invoicing procedures.
Delivery: must be completed within 4 weeks of receipt of official purchase order. Staggered deliveries are advantageous; bidders must specify quantities and dates in Appendix D.
Failure to meet delivery schedules: the IEC may appoint an alternative supplier to make good the shortfall; any additional costs are for the defaulting supplier's account.
The IEC will enter into a formal contract or issue a purchase order before any delivery.
The successful bidder shall do initial equipment configuration of operating systems and environmental specific requirements. The bidder's change control management process must be flexible for rapid deployment and problem resolution without compromising management controls and security. The recommended service provider must provide all relevant details for successful operations.
Bidders must submit a sample for evaluation; samples and brochures are not returned and become property of the IEC. Each scanner must carry the IEC logo. Failure to submit a sample leads to automatic disqualification.
Bidders must be registered and approved on VotaQuotes.
Bidders must be authorised to sell the product and provide OEM or distributor authorization.
Bidders must include a datasheet or brochure of the proposed scanner.
Scanners must have dust and moisture protection (minimum IP54 rating).
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Submit a valid bid for an open tender (Request for Bid)
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Comply with all tender conditions and deadlines (closing: 2026/09/16)
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
The Electoral Commission (IEC) seeks to procure 28,000 handheld laser barcode scanners for deployment with its new tablet computers. The scanners must connect via USB Type-C and be used primarily for reading barcodes on South African ID books and ID cards. The IEC's ICT environment requires stable, reliable technology.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
No specific environmental requirements are stated beyond the general assumption that the bidder will handle initial configuration and environmental requirements as needed.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
All enquiries must be submitted exclusively through the VotaQuotes platform; no telephonic or email enquiries are accepted. Questions and responses are published on the VotaQuotes website. Bidders must monitor the platform for updates. Enquiry cut-off date is published on the platform.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirement
The closing date and time of this auction will be specified on the eProcurement (Votaquotes) website. The closing date is determined by the Electoral Commission's server clock and is not negotiable. Supporting documentation must be delivered before the cut-off date and time.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Inferred operational need
Pricing: submit bid price online on VotaQuotes; complete Appendix B (Pricing Schedule) with SKU, make/model, quantity, unit cost incl. VAT, and total cost incl. VAT.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Mandatory requirement
Appendix B (Pricing Schedule) is compulsory. Must include SKU, make and model, description, quantity (28,000), unit cost including VAT, and total cost including VAT. The total bid price (inclusive of VAT) must be placed on eProcurement and is used for adjudication. No other additional costs are accepted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Mandatory requirement
13.1 Summary of Submission Requirements: 1) Submit bid and bid price online on the Votaquotes portal; 2) Pricing information by completing Appendix B; 3) Detailed technical specifications in accordance with the technical requirements to demonstrate compliance – Appendix A; 4) A letter of proof of the reseller agreement either from the OEM or an authorized distributor, plus proof from the OEM if authorization is from a distributor; 5) Provide at least 1 reference of similar work as per Appendix C; 6) Provide a sample for the product being proposed, remaining the property of the Electoral Commission. Written submissions must be delivered to the Electoral Commission's Procurement & Asset Management Department via upload to the auction website or placed in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, before the closing date. Mark submission: For the attention of Procurement and Asset Management – AUCTION 0010575057. Bidders must ensure all documentation is submitted before the closing date and confirm receipt with the Procurement Department.
Threshold: at least 1 reference of similar work as per Appendix C
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Mandatory requirement
Appendix A: Technical Bid Response Sheet is compulsory; failure to complete leads to disqualification. Appendix B: Pricing Schedule is compulsory to complete and submit. Appendix C: Guideline Reference Table provides a format for submitting references. Bidders must indicate expected delivery schedule in Appendix D: Delivery Schedule, indicating number of scanners for each of the 1st, 2nd, 3rd, and 4th weeks after purchase order.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46Mandatory requirementConflicting classification
Stage 2: Mandatory Qualifying Criteria – bid placed online, technical sheet, pricing schedule, reference, reseller letter, and sample all required; failure on any disqualifies.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
48Mandatory requirement
Submission channel: bids must be placed online on the VotaQuotes e-procurement platform (https://votaquotes.elections.org.za). Bidders must be registered and approved on VotaQuotes to participate.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
53Inferred operational need
Submission methods: upload to the auction website, or place in the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, before closing. Mark submissions: 'For the attention of Procurement and Asset Management – AUCTION 0010575057'.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
67Delivery obligation
Contract: successful bidder may be required to enter into a service level agreement (SLA) with the Electoral Commission, fixing performance criteria for quantity, quality, and delivery. SLA may include progress milestones, delivery schedules, quality checkpoints, and invoicing procedures.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
69Mandatory requirement
Bidders must submit a sample for evaluation; samples and brochures are not returned and become property of the IEC. Each scanner must carry the IEC logo. Failure to submit a sample leads to automatic disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Mandatory requirement
The technical specification for the required equipment is detailed below and these are the minimum requirements. The only exception may be accepted when the bidder's specification is higher; anything below the minimum specification will be disqualified. The scanners must support 1D barcode formats commonly used on official identity documents. They must provide high-accuracy scanning even in low-light conditions or where barcodes are partially damaged, smudged, or laminated. Include anti-glare capability to ensure reliable performance when scanning barcodes printed under plastic film or card lamination. Deliver fast read speeds suitable for high-volume environments, minimizing queue delays. Be ergonomically designed for continuous use by operators, with durable construction to withstand extended deployment. Ensure secure data transmission to the tablet via USB Type-C, with compliance with IEC's information security standards. Detailed specifications include: Rugged and durable design using high-quality ABS plastic; compatible with Windows, Android, Linux; plug and play; USB Type-C connection; 1D scanner type; decode capability for 1D barcodes; decoding speed 200 scans/sec; visible laser diode 650nm light aimer; cable length 1.3 meters; scan depth of field 0-250mm; trigger mode handheld; temperature range -20°C to 50°C working, -40°C to 60°C storage; drop resistance 1.5m; humidity range 5-95% non-condensing; certifications CE, FCC, RoHS, IP54; button life 50 million times; operations via buzzer and indicator; USB Type-C interface; voltage 5V DC; must carry IEC logo; 1-year warranty.
Threshold: minimum requirements
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
79Delivery obligation
The successful bidder shall do initial equipment configuration of operating systems and environmental specific requirements. The bidder's change control management process must be flexible for rapid deployment and problem resolution without compromising management controls and security. The recommended service provider must provide all relevant details for successful operations.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
81Mandatory requirement
Delivery: must be completed within 4 weeks of receipt of official purchase order. Staggered deliveries are advantageous; bidders must specify quantities and dates in Appendix D.
Threshold: 4 weeks
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
82Inferred operational need
Failure to meet delivery schedules: the IEC may appoint an alternative supplier to make good the shortfall; any additional costs are for the defaulting supplier's account.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
84Inferred operational need
Warranty: 1 year.
Threshold: 1 year
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
86Scored criterion
Delivery must be completed within 4 weeks of receipt of official purchase order. Delivery point: Electoral Commission's National Warehouse at Sunderland Ridge, Centurion. Deliveries accepted during working hours (08:30–17:00) Monday to Friday. Notify Robert Niemack (012 622 5913) or Vusi Langa (012 622 5700) of delivery schedule. Staggered deliveries are advantageous; specify in Appendix D. Packaging: each scanner and accessories in a storage box; label cartons with contents (SCANNER), quantity per box, weight, and service provider details.
Threshold: 4 weeks
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records ZOGALA CONNECT as appointed for this tender. Recorded contract value: 7569800 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26