Oil spillage remediation from transformer – hazardous waste disposal and hazmat labour

Closing date and time: 08 September 2026 at 12:00. Tender documents available from 02 September 2026 at the SCM office (25-27 Owen Street, Queenstown) 08h00–16h00 and downloadable from www.enochmgijima.gov.za. No compulsory briefing session or site inspection is scheduled; bidders are expected to satisfy themselves of the requirements.

SCM enquiries: Mr K Mgoboza, tel 045 807 2091, email [email protected]. Technical enquiries: Mr M Matola, tel 066 484 3495, email [email protected]. Municipal switchboard: +27(45) 807 2000. Submission address: Bid Box, Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Postal address: Private Bag X 7111, Komani, 5320.

Submission method: sealed envelope deposited in the bid box at Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Envelope must be endorsed "OIL SPILLAGE FROM TRANSFOMER: QUOTE NO: RFQ18/08/2026: ENOCH MGIJIMA MUNICIPALITY" with the bidder's name and return address on the back. Closing date and time: 08 September 2026 at 12:00. Postal or courier bids must reach the bid box by the closing time; the municipality accepts no responsibility for late placement. Telegraphic, telefax, emailed or other electronic submissions are not accepted. Documents must be submitted intact (no loose pages) and completed in black ink; use of correction fluid (Tippex) is prohibited. All price alterations must be signed. The total price inclusive of VAT must be written in words and figures on the Form of Offer and signed; failure to do so means the offer will not be recorded in the tender opening register and will be evaluated as having no offer. Returnable forms to be completed, signed and submitted: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Production and Content Declaration), Form of Offer, and any other forms included in the bid pack. Company profile with proven previous experience must be attached. Certified copies of directors' IDs (certified within 3 months), company registration document (CK), valid SARS Tax Compliance Status PIN or CSD number, proof of municipal rates account not in arrears >30 days (or lease/affidavit/ward councillor letter), and comprehensive JV agreement (if applicable) must be included. Bids remain valid for 90 days after closing.

Three-stage evaluation:

Stage 1 – Compliance/Administrative Check: verification of mandatory requirements (CSD registration, tax compliance, certified IDs, company registration, municipal rates proof, completed and signed forms, JV agreement if applicable, company profile). Non-compliant bids are deemed non-responsive and do not proceed.

Stage 2 – Technical Functionality (minimum 60/100 points to proceed):

• Company Experience and Financial Capacity (40 points): appointment letters/purchase orders with reference letters for oil spillage from transformer or equivalent work on official letterhead with contactable references. 5+ projects = 40 pts; 3-4 projects = 30 pts; 1-2 projects = 20 pts; none = 0 pts.
• Key Personnel Experience and Qualifications (35 points): Team Leader/Supervisor must have trade-tested Electrician or HV switching certificate (15 pts); Hazardous Chemical Substances training certificate (15 pts); PPE competency proof for chemical PPE, respirators and absorbents (5 pts). All certificates and CVs must be certified within 3 months.
• Methodology Approach and Time Frames (25 points): detailed plan covering installation/remediation steps and time frames from material ordering to completion. Good = 25 pts; Fair = 15 pts; Poor = 5 pts.

Stage 3 – Price, Locality and B-BBEE (80/20 PPPFA system): Price = 80 points; B-BBEE status level = 10 points; Specific Goals (locality) = 10 points. Locality points: within Enoch Mgijima Municipality = 10; within Chris Hani District Municipality = 7; outside CHDM but within Eastern Cape = 5; outside Eastern Cape but within South Africa = 3; non-compliant contributor = 0. B-BBEE points per level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0. B-BBEE certificate or sworn affidavit (for EMEs/QSEs) from SANAS-accredited agency required to claim points.

Scope of work: oil spillage remediation from transformer. Specific items identified: IBC Flowbin (1000 lt); disposal of drums (high hazard, 1000 L) at Aloes solid waste site; hazmat labour. Bidders must provide a detailed methodology and time frames from material ordering to completion. Key personnel requirements: Team Leader/Supervisor with trade-tested Electrician or HV switching certificate; Hazardous Chemical Substances training certificate; PPE competency proof for chemical PPE, respirators and absorbents. All certifications and CVs must be certified within 3 months. Company experience: appointment letters/purchase orders with reference letters for oil spillage from transformer or equivalent work on official letterhead with contactable references.

Company experience: appointment letters/purchase orders with reference letters for oil spillage from transformer or equivalent work on official letterhead with contactable references. Scoring: 5+ projects = 40 pts; 3-4 projects = 30 pts; 1-2 projects = 20 pts; none = 0 pts. Key personnel: Team Leader/Supervisor with trade-tested Electrician or HV switching certificate; Hazardous Chemical Substances training certificate; PPE competency proof for chemical PPE, respirators and absorbents. All certificates and CVs must be certified within 3 months. Methodology: detailed plan with time frames from material ordering to completion (Good=25, Fair=15, Poor=5 pts).

Pricing format: firm prices inclusive of 15% VAT covering all costs (administrative, transport, delivery). Total price in words and figures on the Form of Offer, signed. Quotation to be attached as costing schedule. No bill of quantities or schedule of rates provided in the document. No performance bond, guarantee or retention amounts specified. Payment terms: against official municipal order, signed delivery note, and authorised invoice. Prices not linked to exchange rates.

Pricing: firm prices inclusive of 15% VAT, all costs (administrative, transport, delivery) included. Prices must not be linked to exchange rates. Total price inclusive of VAT must be written in words and figures on the Form of Offer and signed. Quotation must be attached as a costing schedule. No price adjustments will be considered during the contract period. Payment: against official municipal order, signed delivery note, and invoice signed by authorised person. No specific performance bond, guarantee or insurance amounts are stated in the document.

Mandatory compliance documents:

• CSD registration (proof required).
• Valid SARS Tax Compliance Status PIN (or printed TCS certificate); each JV partner must submit separately.
• Company registration document (CK).
• Certified copies of directors' IDs (certification not older than 3 months).
• Proof of municipal rates and services account not in arrears >30 days, or lease agreement, or SAPS affidavit, or ward councillor letter.
• Comprehensive JV agreement (if applicable).
• Company profile with proven previous experience.
• Original or certified copy of B-BBEE certificate from SANAS-accredited verification agency, or sworn affidavit for EMEs/QSEs (to claim preference points).
• Completed and signed returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 6.2, Form of Offer.
• MBD 6.2 (Local Production and Content Declaration) is required; however, the stipulated minimum threshold percentages for designated sectors are not filled in the document.
• No person in the service of the state may bid.
• Misrepresentation of business address to earn locality points leads to disqualification.

Key personnel must hold Hazardous Chemical Substances training certificate (15 points in functionality) and PPE competency proof for chemical PPE, respirators and absorbents (5 points). These certifications indicate health and safety competence for handling hazardous materials during oil spillage remediation. No further OHS plan, safety file, or HSE compliance requirements are detailed in the document.

Contract formed by submission of bid and written acceptance by the Council. Prices are firm for the full contract duration; no price adjustments. All prices inclusive of 15% VAT. Payment only against official municipal order, signed delivery note, and authorised invoice. General Conditions of Contract (GCC) apply, together with the Preferential Procurement Policy Framework Act and 2022 Regulations. Special conditions: bid documents must be submitted intact (no loose pages) and completed in black ink; Tippex prohibited; all price alterations signed. Late bids not accepted and returned unopened where practicable. Bids from persons in the service of the state will not be considered. Municipality reserves the right to disqualify bidders whose members/shareholders owe municipal rates and taxes. Local content declaration (MBD 6.2) required per SATS 1286:2011, but minimum thresholds are not specified in the document. Sub-contracting limited to 25% of contract value unless sub-contractor is an EME with capability; sub-contractor must have equal or higher B-BBEE status level.

Evaluation follows the Preferential Procurement Regulations 2022 and the municipality's SCM policy using the 80/20 PPPFA system. Three stages: Stage 1 – Compliance/Administrative Check (mandatory documents and forms); Stage 2 – Technical Functionality (minimum 60/100 points across Company Experience 40 pts, Key Personnel 35 pts, Methodology 25 pts); Stage 3 – Price (80 pts), B-BBEE status level (10 pts), Specific Goals/Locality (10 pts). Locality points: within Enoch Mgijima = 10, within Chris Hani District = 7, outside CHDM but within Eastern Cape = 5, outside Eastern Cape but within SA = 3, non-compliant = 0. B-BBEE points per level: Level 1=10, 2=9, 3=7, 4=6, 5=4, 6=3, 7=2, 8=1, non-compliant=0. B-BBEE certificate or sworn affidavit (EME/QSE) from SANAS-accredited agency required.