Professional civil & structural engineering services for greenfields clinic construction

SCM Enquiries: Email [email protected]. Technical Enquiries: Mr Hagen Wagener, Tel 040 602 4014, Cell 082 708 6783 (office hours), Email [email protected]. Employer's Agent: Hagen Wagener, Department of Public Works and Infrastructure, Qhasana Building, Independence Avenue, Bhisho 5605, Tel 040 602 4014, Email [email protected]. Complaints/Fraud/Tender Abuse: 0800 701 701. Submission Address: Department of Public Works, Front Corner of Qhasana Building on the way to CIDB Offices labelled "TENDERS", Bhisho.

Submission method: sealed envelope deposited in the bid box at Department of Public Works, Front Corner of Qhasana Building on the way to CIDB Offices labelled "TENDERS", Bhisho. Closing date and time: 29 September 2026 at 11:00am. No electronic, fax, telegraphic, telex or telephonic submissions accepted. Courier deliveries must reach the bid box by the closing time; the department accepts no responsibility for misdelivery. Tender validity period: 90 days. Required returnable documents (all must be completed, signed and submitted with the bid): SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Compulsory Enterprise Questionnaire, Record of Addenda (if applicable), Form of Offer and Acceptance, Final Summary (Bills of Quantities/Pricing Schedule), Details of Project Team with CVs, Qualifications and Proof of ECSA Registration for each team member, Record of Projects (current, past and on tender), Project References (minimum three for each of Civil/Structural Engineering disciplines), Resolution of Signatory (Board Resolution or equivalent authorising the signatory), CSD Report with valid information. Disqualification risks: late, incomplete or unsigned bids; missing or poorly completed SBD 4; failure to submit proof of authorisation to sign; more than one offer per item; failure to price all items in the pricing schedule (except provisional sums and allowances).

Two-stage evaluation. Stage One: Administrative Compliance and Responsiveness — bids must meet all mandatory requirements including: legal entity/partnership/consortium; CSD registration; tax matters in order; at least one director registered with ECSA as Professional Engineer, Professional Engineering Technologist or Professional Engineering Technician with a letter of good standing; no director/shareholder in service of the state or on Register of Tender Defaulters; no abuse of SCM system; no unresolved conflicts of interest; completed and signed SBD 1, SBD 4, SBD 6.1, Compulsory Enterprise Questionnaire, Form of Offer and Acceptance; Resolution of Signatory; minimum three written contactable references for Civil/Structural Engineering work; pricing schedule fully priced. Non-responsive bids are rejected and cannot be corrected. Stage Two: Price and Specific Goals — 80/20 preference point system (Price 80 points, Specific Goals 20 points, Total 100 points). Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific Goals points claimed via SBD 6.1; failure to complete SBD 6.1 results in zero points for Specific Goals. Award to highest point scorer unless circumstances justify otherwise. All information verified through CSD.

Scope: Provision of professional civil and structural engineering services for the construction of a greenfields clinic. Contract based on CIDB Professional Services Contract (Third Edition) 2009. Services cover full professional service scope for civil and structural engineering disciplines. Key personnel requirements: at least one company director must be registered with ECSA as Professional Engineer, Professional Engineering Technologist or Professional Engineering Technician and must provide a letter of good standing from ECSA. Proposed project team must include CVs, qualifications and proof of ECSA registration for each individual; registration will be verified through ECSA. Minimum three written contactable references for successfully completed Civil/Structural Engineering projects (client name, contract value, contract term, contact person, contact details). Record of current, past and tendered projects required. Scope of Works detailed in Part C3 (pages 53-55). Site Information in Part C4 (pages 56-57). Competitive negotiation procedure and Method 2 (Two-stage procurement) apply. Language of communication: English.

Pricing: rates and currencies in RSA Rand. Pricing schedule (Part C2.2) must be fully priced; all items priced except provisional sums and allowances which must be added to the total. VAT: if bid is VAT inclusive, VAT registration number must be indicated; VAT vendors must include VAT at 15%; non-VAT vendors including VAT must register within 21 days of appointment. Price evaluation formula: 80/20 system for contracts up to R50 million (Ps = 80(1 - (Pt - Pmin)/Pmin)). Tender validity: 90 days. Professional Indemnity Insurance: preferred tenderer must submit approved insurer undertaking for project-specific Professional Indemnity within 21 days of appointment. No bid security or performance bond mentioned. Payment terms not specified in extracted text. Market-related offer required; department may negotiate if offer deemed not market-related (bidder cannot increase offer during negotiation). Form of Offer and Acceptance amount takes precedence over any other total.

Mandatory compliance requirements: CSD registration (proof required with bid); tax matters in order (verified via CSD; 7 working days to rectify if non-compliant); ECSA registration — at least one director as Professional Engineer/Technologist/Technician with letter of good standing; no director/shareholder in service of the state; not listed on Register of Tender Defaulters; no abuse of SCM system; no failure to perform on previous contracts; Compulsory Enterprise Questionnaire completed; SBD 4 (Declaration of Interest) completed and signed; SBD 6.1 (Preference Points Claim) completed and signed to claim Specific Goals points; SBD 1 (Invitation to Bid) completed and signed; Resolution of Signatory (Board Resolution or equivalent) authorising signatory; POPIA Consent; Declaration of Company Location; Record of litigation history (Annexure H). Joint ventures: Certificate of Authority for Joint Venture required; each partner must meet eligibility criteria. Foreign suppliers without local registered entity not eligible unless meeting CSD and tax requirements. CIDB registration number requested in Compulsory Enterprise Questionnaire but no minimum CIDB grade specified. B-BBEE: Specific Goals points (20) claimed via SBD 6.1; no minimum B-BBEE level stated. Local content: SBD 6.2 referenced in table of contents but not detailed in extracted text.