Supply, delivery and service/repair/refurbishment of ge SA plus lv switchgear at grootvlei power station (60-Month contract)

The contract covers GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station, over a five-year period.

Returnable documents for the quality evaluation

• Form A: completed and signed.
• Section A evidence: either a valid ISO 9001 certificate (Option 1) or documented QMS evidence (Option 2).
• Section B evidence: documented proof that the QMS is in operation.
• Section C: a draft contract quality plan specific to the scope of work (ISO 10005).
• Section D: a draft or example inspection and test plan (ITP) or quality control plan (QCP) drawn from similar or previous work (ISO 10005).
• Section E: manufacture test procedures and product test results (manuals, data sheets or books).

Quality requirements are scored per deliverable, with each indicator worth 1 point.

Section A — Quality management system (one option applies)

• Option 1 (ISO 9001 certification): 4 points. A valid certificate from an ISO-accredited body, with the product/service scope defined and relevant, issued by an approved and authorised certification authority holding recognised international accreditation, and still within its expiry date.
• Option 2 (documented QMS, uncertified): 7 points. A QMS manual or scope-defining document/quality method statement, a top-management-approved quality policy and quality objectives, and documented information for document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).

Section B — Evidence of QMS in operation: 5 points

• Organisation chart and responsibility matrix covering defined roles, responsibilities and authorities, including the quality management function (clause 5.3).
• Documented control of externally provided processes, products and services, including criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Proof that all materials and equipment comply with Eskom and other national/international standards: valid calibration/test certificates for all equipment, plus an asset/tool register with maintenance plans and records.
• Documented preservation of goods: identification, handling, contamination control, packaging, storage, transportation and protection.
• Project risk and opportunity register with an action plan or template. An OHS risk assessment is not acceptable for this item.

Section C — Contract quality plan: 1 point

• A draft contract/project quality plan specific to the scope of work (ISO 10005), covering the QA deliverables.

Section D — Quality control plan: 1 point

• A draft or example ITP or QCP aligned to the scope of work (ISO 10005), based on similar or previous work.

Section E — Additional requirements: 2 points

• Form A completed and signed.
• Manufacture test procedures and product test results (manuals and data sheets/books).

Scope

• Supply, delivery and service/repair/refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station.
• Work is performed as and when required over a 60-month (5-year) period.

Quality deliverables

• QMS meeting ISO 9001, evidenced by certification or documented compliance.
• Contract quality plan and quality control plan / ITP aligned to the scope of work.
• Calibration and test certificates for equipment, plus an asset/tool register with maintenance plans and records.
• Preservation of goods controls covering identification, handling, contamination, packaging, storage, transport and protection.
• Project risk and opportunity register with action plan.
• Manufacture test procedures and product test results.

Quality management

• ISO 9001 certification from an accredited body, or documented QMS compliance with the listed ISO 9001 clauses.
• The certification authority must be approved, authorised and hold recognised international accreditation; the certificate must be valid and its scope relevant to the product or service.

Documentation

• Form A completed and signed.
• Valid calibration/test certificates for all equipment.
• Asset/tool register with maintenance plans and records.
• Proof that materials and equipment comply with Eskom and national/international standards.

Quality deliverables are scored individually, each indicator worth 1 point.

Section A — Quality management system (one option applies)

• Option 1 (ISO 9001 certification): 4 points. Valid certificate from an ISO-accredited body, with a defined and relevant scope, issued by an approved and authorised authority with recognised international accreditation, and within its expiry date.
• Option 2 (documented QMS, uncertified): 7 points. QMS manual or scope-defining document/quality method statement, top-management-approved quality policy and quality objectives, and documented information for document and record control (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), and internal audit (clause 9.2).

Section B — Evidence of QMS in operation: 5 points

• Organisation chart and responsibility matrix covering roles, responsibilities and authorities, including the quality management function (clause 5.3).
• Documented control of externally provided processes, products and services, with criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Proof of compliance of all materials and equipment with Eskom and national/international standards: valid calibration/test certificates and an asset/tool register with maintenance plans and records.
• Documented preservation of goods.
• Project risk and opportunity register with action plan or template; an OHS risk assessment is not acceptable.

Section C — Contract quality plan: 1 point. Draft contract/project quality plan specific to the scope of work (ISO 10005), covering the QA deliverables.

Section D — Quality control plan: 1 point. Draft or example ITP or QCP aligned to the scope of work (ISO 10005), based on similar or previous work.

Section E — Additional requirements: 2 points. Form A completed and signed, plus manufacture test procedures and product test results (manuals and data sheets/books).

The requirement covers the supply, delivery, servicing, repair and refurbishment of GE SA Plus low-voltage switchgear assemblies and components installed at Grootvlei Power Station, on an as-and-when-required basis over 60 months.

The bill of quantities lists individual components rather than complete assemblies. Items span cartridge fuses, fuse holders and bases, circuit breakers, fused isolators and switches, protection and control relays, indicating lights, and panel-mounted electrical meters. Descriptions give full electrical and mechanical characteristics — current and voltage ratings, connection type, dimensions, case material, interrupting capacity, applicable standards and supplier or manufacturer part numbers.

Scope

• Supply, delivery, servicing, repair and refurbishment of GE SA Plus low-voltage switchgear assemblies and components installed at Grootvlei Power Station.
• Work is called off as and when required over a 60-month period.

Pricing basis

• Bidders price against a bill of quantities spreadsheet. Each line carries a material number, material type, material group, base unit of measure and a full technical description.
• Unit of measure for every listed line is EA (each).

Item categories in the bill of quantities

• Material group 08008000 — cartridge fuses: current-limiting, HRC, diazed, bottle, blade and ferrule types; ratings from 0.063 A up to 1.25 kA; voltages from 100 V to 10/12 kV; ceramic and glass bodies; specifications include BS 88, BS 88-1967, BS 2692-1 and IEC 60269; utilisation category GG; several lines marked for LV switchgear.
• Material group 07007000 — fuse holders and bases: panel, inline, clip-in, blade, screw-clamp and front/back-connected mountings; ratings up to 630 A and 660 VAC.
• Material group 07003000 — circuit breakers and switches: miniature, thermal-magnetic, hydraulic-magnetic, moulded-case and air circuit breakers; fused isolators; selector, pressure, toggle, push-button and disconnect switches; ratings up to 1.6 kA and 600 VAC.
• Material group 01013000 — relays: overload, control, voltage, phase-failure, generator, differential protection, earth fault, auxiliary and trip relays; coil voltages include 220 VDC and 380 VAC.
• Material group 09001003 — indicating lights: pilot, neon and miniature incandescent types, 48 V to 250 V, various colours.
• Material group 07003001 — electrical meters: analogue and digital voltmeters and ammeters, flush panel mount.
• Material groups 01017004 and 01017007 — miniature circuit breakers and disconnect/fused isolator switches.

Named equipment references

• OEM and product references appearing in the descriptions include GE Steam Power Service, ABB, MEM / Memrex-Exel, Reyrolle, GEC, Crouse Hinds, Allen Bradley, Delle Alsthom, Hawker Siddeley Vanossi, Schneider G60 series and Micom P343 / P632 / P633 protection relays.
• At least one line specifies that only the MEM brand is acceptable for that item.

Appendix A — Unit 1 to 6 switchgear boards, listed by drawing number and KKS code, including the Grootvlei MV and LV electric diagram (0.19/16254) and boards such as 10BFA Unit 1 Turbine Board, 10BFB Unit 1 Turbine Essential Board, 10BFG Unit 1 Boiler Board, 10BFD Unit 1 Boiler Essential, 11BFH and 12BFH Unit 1 FFP Boards, 10BFC Unit 1 CW Unit Board, 10BFE Unit 1 Equipment Room Battery Room HVAC Board, 10BLA/10BLB/10BLC Unit 1 lighting boards, with equivalent turbine, boiler, FFP, CW, HVAC and lighting boards for Units 2 to 6.

Appendix B — Common plant switchgear boards, including station boards 01BJA to 04BJA, 01BHE and 02BHE turbine standby boards, 01BJF to 03BJF water treatment plant boards, 01BJC to 04BJC conveyor boards, 01BJE and 02BJE coal plant boards, HP and LP fuel oil light-up boards, workshop boards, distribution and sub-distribution boards, CW reserve board, MCC bypass conveyor board, Balfour pump board, effluent plant board, RO plant board, ash water return board, Terrence polluted water dam east board, terminal reservoir board, Nimrod tower board, plater shop board, by-pass sediment plant board, common essential lighting board, highlift and intake pumphouse boards, and clarification plant board.

Scope

• Supply, delivery, service, repair and refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station, called off as and when required over 60 months (5 years) from signature of the contract.
• Installed switchgear is floor-mounted, metal-clad modular design, with circuits grouped in metal-enclosed compartments (tiers), commissioned between 01/2008 and 01/2011.
• Original equipment manufacturer was General Electric; ABB acquired GE Industrial Solutions in 2018, so no GE service, technical or spares support remains.
• The scope forms the input to the NEC Part 3 / Part C3 Scope of Work.
• Plant design life runs to the end of Grootvlei Power Station life in 2027.
• Plant codification uses the KKS numbering system.

Supply

• New, original or approved-equivalent GE SA Plus LV switchgear assemblies and components: circuit breakers (ACBs, MCCBs), busbars and busbar supports, relays, control modules, metering devices, protection and interlocking systems, auxiliary and control accessories.
• Components must meet the original equipment specification and integrate into the existing systems.
• Delivery to Grootvlei Power Station, with equipment data sheets and certificates of conformance.

Service, repair and refurbishment

• On-site inspection and condition assessment of installed switchgear.
• Repair or refurbishment of defective units: replacement of worn parts, re-insulation or busbar repair, calibration of instrumentation, relay reset and configuration.
• Mechanical servicing to OEM standards.
• Testing and commissioning to confirm operational readiness.
• Updated circuit diagrams, layout drawings and configuration settings where applicable.

Emergency response

• 24/7 emergency contact and response coordination line.
• Emergency calls acknowledged within 1 hour of notification.
• Qualified technician or team mobilised to site within 24 hours, depending on the emergency.
• Temporary solutions provided until permanent repair or replacement is complete.
• Readily available stock of critical spares; expedited procurement, transport and delivery of non-stocked emergency components.
• On-site diagnostics, temporary isolation and fault clearance; on-site repair or removal of faulty equipment for off-site refurbishment.
• Functional testing and safe restoration of affected switchgear.
• Detailed incident report covering fault analysis, actions taken, materials used, downtime duration and recommendations.

Planned work volumes over the 5-year term

• Breaker inspection (strip and assess, assessment report, quote): 100.
• Breaker transportation (collect from Grootvlei to contractor workshop and return after repair): 36.
• Breaker refurbishment per assessment report: 50.
• Breaker testing and commissioning at the contractor workshop, with signed test certificates and check sheets: 50. Checks cover mechanism open/close operation, racking in and out, interlock verification, speed checks, voltage pickup on trip and close coils, trip range, main contact resistance and pressure test.
• Supply of ACB breaker and components: 100.
• Retrofit of equivalent ACB, with new commissioning drawings and site acceptance testing: 10.
• Replacement or supply of breaker shutters and spouts: 15.
• Protection relay inspection, assessment and testing: 30.
• Relay transportation: 15.
• Relay refurbishment per assessment report: 15.
• Relay configuration and commissioning: 15.
• Relay retrofit with new drawings and site acceptance testing: 10.
• Busbar inspection (contact blade wear, conductor earthing switch condition, lubrication of moving parts): 15.
• Panel door repair with report and warranty: 15; panel door replacement: 15.
• Inspection glass replacement: 15.
• Fuse and contactor replacement: 15.
• LV switchgear training for 40 people.

Stock and guarantees

• The contractor holds stock of critical GE SA Plus LV switchgear spares at Grootvlei Power Station; Eskom holds stock of assemblies and components under its current strategy.
• Site Acceptance Tests and Factory Acceptance Tests are performed on critical spares.

Documentation to be supplied

• Type test result certificates, medical and induction certificates, safety file, quality control process files, installation and commissioning manuals.

Site access

• Compliance with site safety, security and environmental regulations; site induction where required; safety file.

Drawings

• Appendix A lists Unit 1–6 switchgear boards by drawing number and KKS code (for example 10BFA Unit 1 Turbine Board, 10BFG Unit 1 Boiler Board, 10BLA/10BLB/10BLC Unit 1 lighting boards, and equivalents for Units 2 to 6).
• Appendix B lists common plant boards (station boards 01BJA–04BJA, turbine standby boards, water treatment, conveyor, coal plant, fuel oil light-up, workshop, distribution and sub-distribution, CW reserve, MCC bypass conveyor, Balfour pump, effluent, RO plant, ash water return, Terrence polluted water dam east, terminal reservoir, Nimrod tower, plater shop, by-pass sediment plant, common essential lighting, highlift and intake pumphouses, clarification plant).

Documentation the supplier must submit

• Type test result certificates.
• Medical and induction certificates.
• Safety file.
• Quality control process files for quality assurance.
• Installation and commissioning manuals.

Standards, specifications and procedures

• All material and equipment must be new and of the specified standard and quality.
• Design and manufacture of equipment, and the complete installation, must be carried out and tested to the latest issue or amendment of the applicable standards and regulations.
• Eskom standards: 240-28463367 SHE Organization; 240-30008949 Safety, Health and Environmental Specifications for Contractors; 240-49230111 HAZOP Guideline; 240-55944466 Supplier Contract Quality Requirements Specification; 240-114967625 Operating Regulations for High Voltage Systems; 240-150642762 and 36-681 Generation Plant Safety Regulations; 32-421 Cardinal Rules; OPS 0158 AKZ Power Plant Classification System; QM 58 Supplier Contract Quality Requirements; 240-56535985 Operations Management of MV Switchgear; 240-56227573 Air-Insulated Withdrawable AC Metal-Enclosed Switchgear and Controlgear above 1 kV up to 52 kV; 240-56357424 MV & LV Switchgear Protection Standard; 240-56227516 LV Switchgear Controlgear Assembly for 1000 V AC and 1500 V; 2030 LV Switchgear and Controlgear Assembly – Preventative Maintenance Tasks; GVLEG 0074 Switchgear Maintenance Execution Strategy.
• General standards: SANS 62271 High-Voltage Switchgear & Controlgear (Parts 1, 100, 102 and 200); 7.1/ST/02 Quality Requirements for Engineering and Construction Work; ISO 9001 Quality Management Systems; OSH Act; SANS 10142 Code of Practice for the Wiring of Premises.

Appendix C schedule of GE Plus LV switchgear spares and consumables installed at Grootvlei Power Station, listed by item number, material number, description and quantity per year.

• Cartridge fuses across a wide range of ratings, for example 16 A/415 V, 32 A/415 V, 20 A/500 V, 10 A/500 V, 6 A/415 V, 63 A/550 V, 400 A/550 V, 200 A/550 V and 100 A/10-12 kV.
• Fuse holders, for example 30 A, 15 A, 20 A, 400 A, 600 A, 63 A, 100 A, 200 A and 630 A.
• Indicating lights (pilot and neon), covers, enclosed links, miniature circuit breakers of various ratings and poles, disconnect switches and isolators, selector switches, pushbuttons, pressure switches, toggle switches, overload relays with various trip ranges, control, voltage and phase-failure relays, contactors, auxiliary contacts, electrical meters (voltmeters and ammeters), transducers, and generator, differential, earth-fault and trip relays.
• Annual quantities across the listed items range from 20 to 500.

Pricing

• Priced against the Appendix C schedule of GE Plus LV switchgear spares and consumables, which lists each item by item number, material number, description and quantity per year; annual quantities across the listed items range from 20 to 500.
• Work is called off as and when required over the 60-month contract term.

Guarantees and testing

• The contractor must guarantee the supplied LV switchgear assemblies and components at Grootvlei Power Station.
• Site Acceptance Tests and Factory Acceptance Tests are carried out on critical spares.

Stock obligation

• The contractor must hold stock of critical GE SA Plus LV switchgear spares at Grootvlei Power Station for the duration of the contract.

Standards and specifications

• All material and equipment must be new and of the specified standard and quality.
• Design, manufacture, complete installation and testing must follow the latest issue or amendment of the applicable Eskom and national standards, including:
• 240-28463367 SHE Organization; 240-30008949 SHE Specifications for Contractors; 240-49230111 HAZOP Guideline; 240-55944466 Supplier Contract Quality Requirements Specification; QM 58 Supplier Contract Quality Requirements.
• 240-114967625 Operating Regulations for High Voltage Systems; 240-150642762 and 36-681 Generation Plant Safety Regulations; 32-421 Cardinal Rules.
• 240-56535985 Operations Management of MV Switchgear; 240-56227573 Air-Insulated Withdrawable AC Metal-Enclosed Switchgear and Controlgear above 1 kV up to 52 kV; 240-56357424 MV & LV Switchgear Protection Standard; SANS 62271 High-Voltage Switchgear & Controlgear (Parts 1, 100, 102 and 200).
• 240-56227516 LV Switchgear Controlgear Assembly for 1000 V AC and 1500 V; 2030 LV Switchgear and Controlgear Assembly – Preventative Maintenance Tasks; GVLEG 0074 Switchgear Maintenance Execution Strategy.
• 7.1/ST/02 Quality Requirements for Engineering and Construction Work; ISO 9001 and ISO 9000 Quality Management Systems; OSH Act; SANS 10142 Code of Practice for the Wiring of Premises.
• OPS 0158 AKZ Power Plant Classification System applies to plant codification.

Certification

• A Certificate of Compliance must be issued where refurbishment involves replacement of busbars, circuit breakers or switch disconnectors; changes to control wiring, protection or metering circuits; re-termination of cables or conductors; modifications to earthing or bonding; or any change affecting electrical safety or SANS 10142-1 compliance. The CoC certifies the refurbished switchgear meets SANS 10142-1 and is safe to energise.

Quality control

• Quality control plans apply to incoming product and services; all materials are signed off by the system engineer, with hold and witness points marked.

Site compliance

• Compliance with all site safety, security and environmental regulations; site induction where required; safety file.

Documentation

• Type test result certificates, medical and induction certificates, safety file, quality control process files, installation and commissioning manuals.

Site access and safety

• Where on-site services are required, the contractor must comply with all site safety, security and environmental regulations.
• The contractor must attend site induction where required.
• The contractor must provide a safety file.

Performance guarantees

• The contractor must provide a guarantee of the supplied LV switchgear assemblies and components at Grootvlei Power Station.
• Site Acceptance Tests and Factory Acceptance Tests are carried out on the LV switchgear critical spares.

The contract covers the supply, delivery, servicing, repair and refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station, executed as and when required over 60 months.

Scope of work

• Supply, delivery, servicing, repair and refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station.
• Work is called off as and when required over a contract period of 60 months.
• Deliveries are made to Grootvlei Power Station, Mpumalanga.

Delivery conduct on site

• Delivery vehicles must be inspected for leaks before entering site; leaking vehicles are not permitted.
• Any environmental incident during delivery must be reported to the employer within 24 hours of it occurring or of the contractor becoming aware of it.

Employer personnel carry out regular environmental audits. The contractor must participate in these audits and ensure that the resulting corrective actions are carried out.

Environmental legal compliance

• The contractor carries the section 28 'Duty of Care' under the National Environmental Management Act and must prevent pollution and environmental degradation.
• Compliance is required with the National Environmental Management Act and the National Environmental Management: Waste Act, and with all applicable Eskom procedures.

Eskom and station standards to be applied

• Eskom Environmental Incident Management Procedure 240-133 087 117.
• Grootvlei Waste Management Procedure GVLE 0002 / GVL 0002, including the station colour-coding system, at all times.
• Eskom SHEQ Policy 32-727.
• ISO 14001:2025 Environmental Management System.
• All Grootvlei Power Station environmental policies, standards and work instructions.

Contractor obligations

• Environmental requirements must be communicated to all relevant employees.
• Environmental aspects and impacts of the activities must be identified and documented.
• Measurable objectives and targets must be set for significant aspects and impacts, documented and communicated to all contractor personnel.
• Incidents must be managed under Eskom Environmental Incident Management Procedure 240-133 087 117.
• The polluter-pays principle applies: the contractor responsible for a spill must clean it up and rehabilitate the affected land at its own cost.

Monitoring and enforcement

• Employer personnel conduct regular environmental audits; the contractor must take part and complete corrective actions.
• Non-conformances are issued for any deviation from Grootvlei Power Station procedures or other environmental requirements.
• Environmental system documentation, records and reports must be made available for review on request.

Incident reporting and investigation

• All incidents are managed under Eskom Environmental Incident Management Procedure 240-133087117.
• The polluter-pays principle applies: the contractor causing a spill must clean it up and rehabilitate the polluted land, bearing the associated cost.

Supply, delivery and service, repair or refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station, on an as-and-required basis under an NEC3 Term Service Contract (TSC3).

Closing: 30 November 2026 at 10:00

Service period: 60 months

First plan due: within 1 week of the Contract Date

Period for reply: 3 working days for normal conditions; 24 hours for emergencies

Task Order programme due: within 14 days of receiving a Task Order

Assessment interval: 1 week after delivery

Payment: 60 days after the assessment date

Price adjustment base date: one month before the tender closing date; prices fixed for the first 12 months

Service Manager

• Name: Thabo Mokoena
• Email: [email protected]
• Telephone: +27 16 457 5358
• Fax: +27 16 457 5358
• Address:

Private Bag X

Grootvlei

2420

Employer

• Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)
• Registered office:

Megawatt Park

Maxwell Drive

Sandton

Johannesburg

• Telephone: 011 803 3008
• Fax: 086 539 1902

Service location

• Grootvlei Power Station (the Affected Property)

Returnable documents

• Form of Offer and Acceptance (C1.1): signed by a duly authorised representative, stating the offered total of the Prices exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• Contract Data Part Two: the Contractor's data, including the direct and subcontracted fee percentages, the key people and the Contractor's plan.
• Priced Price List (C2.2): a rate or price for every service and material item.
• Schedule of Deviations: the only valid route for any deviation from the tender documents.
• The tenderer's CIDB registration number must be entered on the Form of Offer.

Offer and acceptance

• The Offer may be accepted by the Employer before the end of the period of validity stated in the Tender Data.
• The agreement takes effect when the tenderer receives one fully completed and signed original copy, including the Schedule of Deviations if any.
• Within two weeks of receiving the completed agreement, the Contractor must contact the Employer's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and other required documents.

Scope

• Supply, delivery and service, repair or refurbishment of GE SA Plus LV switchgear assemblies and components installed at Grootvlei Power Station, on an as-and-required basis over 60 months.
• Work is instructed by Task Order; the Contractor provides the service in accordance with the Service Information (Part C3).

Price list quantities (services)

• Breaker inspection (strip and assess, assessment report and quote): 100
• Breaker transportation (collect from and return to Grootvlei): 36
• Breaker refurbishment per assessment report: 50
• Breaker testing and commissioning at the Contractor's workshop: 50
• Supply of ACB breaker and components: 100
• Breaker retrofit (supply equivalent ACB, new drawings, test and commission): 10
• Breaker shutters and spouts replace or supply: 15
• Protection relay inspection (assess, test, strip, report, quote): 30
• Relay transportation: 15
• Relay refurbishment: 15
• Relay configuration and commissioning: 15
• Relay supply (critical spares)
• Relay retrofit (supply equivalent relay, drawings, test and commission): 10
• Busbar earthing switch inspection (contact blades, conductor condition, lubrication): 15
• Panel door repair (report and warranty): 15
• Panel door replacement: 15
• Inspection glass replacement: 15
• Fuse and contactor replacement: 15
• LV switchgear training for employees: 40

Breaker testing requirements

• Functional checks: mechanism open and close, racking in and out
• Interlock verification
• Speed checks
• Voltage pickup on trip and close coils
• Breaker trip range
• Main contact resistance
• Pressure test
• Signed test certificates and check sheets must be provided.

Materials

• A priced materials list (item numbers and descriptions) forms part of the Price List; many line items carry an expected quantity of 300.

Execution approach

• Breakers are collected from Grootvlei Power Station, stripped and assessed, refurbished per the assessment report, tested and commissioned at the Contractor's workshop, then returned to Grootvlei.
• ACB breakers and components are supplied; retrofits include an equivalent ACB, new drawings and site acceptance testing.
• Protection relays are assessed, tested, stripped, refurbished, configured and commissioned; retrofits include an equivalent relay, new drawings and site acceptance testing.
• LV switchgear training is provided for employees.

Key people

• The Contractor must name its key people in Contract Data Part Two, with each person's job, responsibilities, qualifications and experience.
• CVs and further key-person data must be provided.

Contractor's data

• The Contractor completes Contract Data Part Two, including the direct and subcontracted fee percentages, the risk register matters, the Contractor's plan, and the tendered total of the Prices (exclusive of VAT).

Quality and SHEQ

• Low service damages apply for poor workmanship or quality failure: 1% per month of the Task Order value, limited to 5%; the failure is assessed and confirmed within 4 weeks.
• SHEQ non-conformance reports: 1% per month of the Task Order value for 1-2 non-conformances; 5% per month for more than 3 non-conformances.
• Breaker and relay testing must produce signed test certificates and check sheets.
• Materials are listed with item numbers and expected quantities (many at 300).

Pricing assumptions (C2.1, Option A)

• The Price List is the pricing document; the service is provided in accordance with the Service Information.
• Items are priced as lump sums, or as a rate multiplied by an expected quantity, or a mix.
• Lump-sum items are not adjusted if the actual quantity differs; only a compensation event changes the Prices.
• The Contractor's plan must show how each Price List item relates to the operations on the plan.
• The tendered total of the Prices is stated exclusive of VAT.

Pricing

• NEC3 Option A: a priced contract with a price list. Items are priced as lump sums, or as a rate multiplied by an expected quantity, or a mix.
• The tendered total of the Prices is stated exclusive of VAT; VAT is added at 15%.
• Lump-sum items are not adjusted if the actual quantity differs; only a compensation event changes the Prices.

Payment

• Assessment interval: 1 week after delivery.
• Payment is made 60 days after the assessment date.
• A tax invoice is submitted within one week of receiving the payment certificate; the Employer's VAT number 4740101508 must appear on each invoice.
• Interest on late payment is calculated at the Standard Bank prime rate (365-day year).

Price adjustment (Option X1)

• Base date for indices: one month before the tender closing date.
• Prices are fixed for the first 12 months of the contract.
• Composition: Fixed portion 15%, Final Machined 65%, Transport 5%, Labour 15%.

Liability limits

• Contractor's liability for indirect or consequential loss: limited to R0.0.
• Contractor's total liability: limited to the total of the Prices, except for the additional excluded matters (design defects, manufacture and fabrication defects, loss or damage to third-party property, death or injury, intellectual property infringement), which are unlimited.
• Employer's liability for the Contractor's indirect or consequential loss: limited to R0.00.

Insurance

• The Contractor provides the insurances in Insurance Table A from the starting date until completion or termination.
• The Employer provides the insurances in Insurance Table B.

Low service damages (Annexure A)

• Applied as a percentage of the issued purchase order value when targets are missed.
• Delivery date for supply of water pumps: 1% per month of the Task Order value, limited to 5%.
• Delivery date for refurbishment of water pumps: 1% per month, limited to 5%.
• Poor workmanship or quality failure: 1% per month, limited to 5%.
• SHEQ non-conformances: 1% per month for 1-2 non-conformances; 5% per month for more than 3 non-conformances.

Registration and status

• A CIDB registration number must be provided on the Form of Offer.
• The Contractor must comply with the Construction Regulations 2014 under the Occupational Health and Safety Act, and may be appointed Principal Contractor for the Affected Property.
• The Contractor must comply with all applicable environmental laws and the Employer's asbestos standard.

B-bbee

• Any change in the Contractor's B-BBEE status must be reported to the Employer within 7 days.
• An updated verification certificate and supporting documents must be submitted within 30 days of the notification.
• A decrease in B-BBEE status may lead to renegotiation or termination; failure to notify may be grounds for termination.

Ethics (Z11)

• No coercive, collusive, corrupt, fraudulent or obstructive action is permitted during procurement or execution.
• The Employer may terminate if a prohibited action occurs and the Contractor did not act to prevent or remedy it.

Insurance

• The Contractor must provide the insurances in Insurance Table A and certificates from its insurer or broker on request.

Confidentiality

• Contract information must not be disclosed to others; images of the Affected Property require the Service Manager's prior written consent.

Health, safety and environment (Z6)

• The Contractor takes all reasonable precautions to maintain the health and safety of persons during the service.
• The Contractor may be appointed Principal Contractor under the Construction Regulations 2014 (Occupational Health and Safety Act) for the Affected Property.
• The total of the Prices must include sufficient allowance for compliance with the Construction Regulations and all applicable health and safety laws.
• The Contractor must ensure its subcontractors, employees and others under its direction comply.

Asbestos (Z14)

• Occupational exposure limit: 0.2 fibres/ml over a 4-hour TWA; short-term limit 0.6 fibres/ml over a 10-minute TWA.
• If asbestos is identified, a risk assessment is done and control measures implemented; personnel may stop work and leave the area until declared safe.
• Removal and disposal of asbestos is done by a registered asbestos contractor, instructed and paid for by the Employer.

Environmental compliance (Z6.2)

• The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines and procedures, and ensure its subcontractors, employees and others under its direction do the same.

Asbestos (Z14)

• The Employer manages asbestos and asbestos-containing materials according to its Asbestos Standard 32-303.
• If asbestos is identified, a risk assessment is done and control measures implemented; personnel may stop work and leave the area until declared safe.
• Removal and disposal of asbestos is done by a registered asbestos contractor, instructed and paid for by the Employer, in line with South African legislation.

Additional conditions of contract (Z1 to Z14)

• Z1 Cession, delegation and assignment: the Contractor may not cede, delegate or assign rights or obligations without the Employer's written consent.
• Z2 Joint ventures: members are jointly and severally liable; the key person authorised to bind the Contractor must be notified within two weeks of the Contract Date; the composition may not change without consent.
• Z3 B-BBEE status: changes must be reported within 7 days; an updated certificate within 30 days; a decrease may lead to renegotiation or termination.
• Z4 Confidentiality: contract information must not be disclosed; images of the Affected Property require the Service Manager's prior written consent.
• Z5 Waiver and estoppel: extensions, concessions or waivers do not waive rights unless agreed in writing.
• Z6 Health, safety and the environment: compliance with the Construction Regulations 2014 and all applicable health, safety and environmental laws.
• Z7 Tax invoice and interest: a tax invoice is submitted within one week of the payment certificate; the Employer's VAT number 4740101508 must appear on each invoice.
• Z8 Notifying compensation events: a compensation event must be notified within eight weeks of becoming aware of it.
• Z9 Employer's limitation of liability: the Employer's liability for the Contractor's indirect or consequential loss is limited to R0.00.
• Z10 Termination: a business rescue order against the Contractor is added as a termination ground.
• Z11 Ethics: no coercive, collusive, corrupt, fraudulent or obstructive action is permitted; the Employer may terminate if a prohibited action occurs and the Contractor did not act to prevent or remedy it.
• Z12 Insurance: the Contractor provides Insurance Table A cover; the Employer provides Insurance Table B cover.
• Z13 Nuclear liability: the Employer indemnifies the Contractor against nuclear damage liabilities, except for unlawful intent or unauthorised presence at Koeberg.
• Z14 Asbestos: the Employer manages asbestos to its Asbestos Standard 32-303; exposure limits and safe-work procedures apply.

Termination

• The Employer may review the contract as business needs require, reduce the number of people, or terminate if the service is no longer required.
• The Employer may terminate if Grootvlei Power Station stops operating before the contract expires, or if the contract value is exhausted before the end of the contract period.

Low service damages (Annexure A)

• Penalties apply as a percentage of the issued purchase order value when targets are missed.
• Poor workmanship or quality failure: 1% per month of the Task Order value, limited to 5%; the failure is assessed and confirmed within 4 weeks.
• SHEQ non-conformance reports: 1% per month of the Task Order value for 1-2 non-conformances; 5% per month for more than 3 non-conformances.