What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The south african medical research council requires a service provider to construct, install and dismantle an exhibition stand for the 16th world conference on injury prevention and safety promotion (safety 2026), held at the cape town international convention centre from 1 to 4 september 2026. The stand, covering two 6m × 3m spaces (stands 13 and 14), must be built to samrc-supplied concept and artwork, including specified graphics, furniture and electrical works. The most consequential requirement is that the quotation must cover the complete service, including all labour, materials, transportation, installation, dismantling and removal, with build-up on 31 august 2026 and breakdown on 4 september 2026.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSPEC.pdfReview complete
Description
Source: SPEC.pdf
What the buyer was looking for
1Inferred operational need
Event dates: 1–4 September 2026 at the Cape Town International Convention Centre (CTICC), Cape Town.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The South African Medical Research Council (SAMRC), through its Corporate and Marketing Communications team, requires a suitably experienced service provider to construct, install and dismantle an exhibition stand for the 16th World Conference on Injury Prevention and Safety Promotion (Safety 2026). The stand must be built according to the concept and artwork supplied by SAMRC and the venue's requirements.
Important Dates
Source: SPEC.pdf (unknown)
Build-up: 31 August 2026 from 09:00. Breakdown: 4 September 2026 between 14:00 and 15:00. The stand must be fully installed and ready before the event starts, and all materials removed within the breakdown window.
No specific eligibility criteria are stated. Bidders must be able to deliver the full scope of services, including construction, installation, electrical work, and dismantling, and must comply with all health and safety requirements.
Technical Specifications
Source: SPEC.pdf (unknown)
Event: 16th World Conference on Injury Prevention and Safety Promotion (Safety 2026), 1–4 September 2026, Cape Town International Convention Centre (CTICC). Stand numbers 13 and 14, each 6m wide × 3m deep. Graphics: 1 fabric print backwall 6000mm × 2500mm, 1 fabric print sidewall 3000mm × 2500mm, produced to high professional standard using SAMRC-supplied artwork. Furniture: 1 custom white lockable cupboard (F028), 4 white Komora bar stools (F017), 1 tulip cocktail table (F08), 1 crazy ficus in Roma pot (P03). Electrical: 1 × 30 AMP 3-phase distribution board, lighting directed to illuminate graphics, all installations compliant with CTICC and event safety requirements. Service provider to supply all labour, materials, equipment, transport, and coordinate with CTICC and event organisers. Stand must be professionally constructed, clean, and ready before the event. SAMRC will provide concept and artwork; final stand must accurately reflect them.
Financial Requirements
Source: SPEC.pdf (unknown)
Quotation must reflect total cost for the complete service, inclusive of all labour, materials, transportation, installation, dismantling and any other associated costs.
Compliance Requirements
Source: SPEC.pdf (unknown)
Comply with applicable Occupational Health and Safety requirements and CTICC health and safety procedures. All personnel must complete CTICC safety induction and meet access requirements. Provide appropriate PPE for construction and dismantling. Electrical, construction and working-at-height tasks must be done by competent personnel. Maintain a safe, orderly work area; keep emergency exits, walkways and access routes unobstructed. Ensure the stand is structurally stable and safe throughout the event. Comply with CTICC fire safety, emergency access and waste removal requirements.
Section
Source: SPEC.pdf (unknown)
Graphics: 1 × Fabric Print Backwall: 6000mm × 2500mm; 1 × Fabric Print Sidewall: 3000mm × 2500mm. Graphics must be produced to a high-quality professional standard using artwork supplied by SAMRC.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Stand numbers 13 and 14, each 6m wide × 3m deep; total space 12m × 3m.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Build-up on 31 August 2026 from 09:00; breakdown on 4 September 2026 between 14:00 and 15:00.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Graphics: 1 fabric print backwall 6000mm × 2500mm and 1 fabric print sidewall 3000mm × 2500mm, produced to high professional standard using SAMRC-supplied artwork.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Furniture: 1 custom white lockable cupboard (F028), 4 white Komora bar stools (F017), 1 tulip cocktail table (F08), 1 crazy ficus in Roma pot (P03).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Electrical: 1 × 30 AMP 3-phase distribution board; lighting directed to illuminate graphics; all installations must comply with CTICC and event safety requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Quotation must include total cost for the complete service, inclusive of all labour, materials, transportation, installation, dismantling and any other associated costs.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
The South African Medical Research Council (SAMRC), through its Corporate and Marketing Communications team, requires a suitably experienced service provider to construct, install and dismantle an exhibition stand for the 16th World Conference on Injury Prevention and Safety Promotion (Safety 2026). The stand must be built according to the concept and artwork supplied by SAMRC and the venue's requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirement
Comply with applicable Occupational Health and Safety requirements and CTICC health and safety procedures. All personnel must complete CTICC safety induction and meet access requirements. Provide appropriate PPE for construction and dismantling. Electrical, construction and working-at-height tasks must be done by competent personnel. Maintain a safe, orderly work area; keep emergency exits, walkways and access routes unobstructed. Ensure the stand is structurally stable and safe throughout the event. Comply with CTICC fire safety, emergency access and waste removal requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Build-up on 31 August 2026 from 09:00. Breakdown on 4 September 2026 between 14:00 and 15:00. The stand must be fully installed and ready before the event starts, and all materials removed within the breakdown period.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
Graphics: 1 × Fabric Print Backwall: 6000mm × 2500mm; 1 × Fabric Print Sidewall: 3000mm × 2500mm. Graphics must be produced to a high-quality professional standard using artwork supplied by SAMRC.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Quotation must reflect total cost for the complete service, inclusive of all labour, materials, transportation, installation, dismantling and any other associated costs.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records SCAN DISPLAY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Scored criterion
No specific eligibility criteria are stated. Bidders must be able to deliver the full scope of services, including construction, installation, electrical work, and dismantling, and must comply with all health and safety requirements.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SCAN DISPLAY SOLUTIONS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Mandatory requirement
Event: 16th World Conference on Injury Prevention and Safety Promotion (Safety 2026), 1–4 September 2026, Cape Town International Convention Centre (CTICC). Stand numbers 13 and 14, each 6m wide × 3m deep. Graphics: 1 fabric print backwall 6000mm × 2500mm, 1 fabric print sidewall 3000mm × 2500mm, produced to high professional standard using SAMRC-supplied artwork. Furniture: 1 custom white lockable cupboard (F028), 4 white Komora bar stools (F017), 1 tulip cocktail table (F08), 1 crazy ficus in Roma pot (P03). Electrical: 1 × 30 AMP 3-phase distribution board, lighting directed to illuminate graphics, all installations compliant with CTICC and event safety requirements. Service provider to supply all labour, materials, equipment, transport, and coordinate with CTICC and event organisers. Stand must be professionally constructed, clean, and ready before the event. SAMRC will provide concept and artwork; final stand must accurately reflect them.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.