What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This request for quotation (RFQ) invites suppliers to bid for the supply and delivery of ICT consumables, including printer components, networking accessories, and power protection devices, to support prasa's operational needs in the western cape region. The tender targets qualified suppliers capable of delivering quality products within specified timelines to ensure business continuity.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
2 sourced criteria
financial capacity
2 sourced criteria
pricing
3 sourced criteria
compliance returnables
3 sourced criteria
evaluation
1 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
1 sourced criteria
delivery contract
1 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit bids by 13 August 2026, 12:00, to PRASA Tender Drop Off Office, 3 Old Marine Drive, Cape Town, using official forms only. Late or incomplete bids will be disqualified.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
PRASA requires the supply and delivery of ICT consumables to support day-to-day operations in the Western Cape Region. The procurement aims to address shortages and aging equipment, including printer components (e.g., printheads and cutters for Argox IX4-250 Pro), networking accessories (e.g., USB-to-Ethernet cables, Visual Fault Locator Fiber Lights), consumables (e.g., label tapes, batteries), and power protection devices (e.g., surge protectors). The objective is to ensure business continuity, reduce equipment downtime, and improve operational efficiency. Current ad-hoc measures are insufficient, necessitating a formal procurement process.
Important Dates
Source: RFQ Document -ICT Consumables.pdf (RFQ)
Closing date: 13 August 2026 at 12:00. Compulsory briefing session: 05 August 2026 at 10:00, ICT Boardroom, 3 Old Marine Drive, Cape Town.
Submit bids by the closing date and time (13 August 2026, 12:00) to the PRASA Tender Drop Off Office at 3 Old Marine Drive, Cape Town. Bids must be sealed and deposited in the bid box. Late bids will not be accepted. Use only the official forms provided; do not retype. All mandatory returnable documents must be included—failure to do so will disqualify your bid. Attend the compulsory briefing session on 05 August 2026 at 10:00 in the ICT Boardroom, 3 Old Marine Drive, Cape Town. Sign the attendance register and submit the Certificate of Attendance with your bid. Do not reference other quotations or proposals in your submission. Any attempt to canvass PRASA employees during the evaluation period may disqualify your bid.
Evaluation Criteria
Source: RFQ Document -ICT Consumables.pdf (RFQ)
Evaluation follows a two-stage process: Stage 1 (Mandatory and Other Mandatory Requirements) and Stage 2 (Pricing and Specific Goals). Stage 1A: Mandatory documents include the Price Schedule (Section 10) and Price in Words (Section 4). Non-compliance results in automatic disqualification. Stage 1B: Other mandatory requirements include a Letter of Good Standing (COIDA), valid SARS PIN, CSD registration number, completed RFQ documentation, Briefing Session Certificate of Attendance, proof of bank account, company registration documents, and proof of offices/warehouse in the Western Cape. Failure to submit these may lead to disqualification if not provided within 3 working days upon request. Stage 1C: Non-mandatory documents for scoring include certified copies of ID documents of owners and B-BBEE Certificate/Affidavit. Stage 2: Scoring is 80 points for price (using the 80/20 preference point system: PS = 80(1 - (Pt - Pmin)/Pmin)) and 20 points for specific goals (B-BBEE Level 2 or higher: 10 points; EME 51% Black Owned: 10 points). Total: 100 points. PRASA may negotiate market-related prices with top bidders if the highest score is not market-related.
Technical Specifications
Source: RFQ Document -ICT Consumables.pdf (RFQ)
Scope: Supply and delivery of ICT consumables for PRASA Western Cape Region. Items include: Printheads for Argox IX4-250 Printer (Resolution: 203 dpi, Part Number: ARG59-IX402-001 or 23-82424-013, Compatibility: Argox IX4-240 and IX4-250 series), Argox IX4-250 Pro Printer Cutter, Wireless Mouse, Signal Cable USB-to-Ethernet Cable 1.5m USB-A (Male), Visual Fault Locator Fiber Light, Brother Compatible TZe-S221 9mm Label Tape, Surge Protector 16A Kettle Plug, 9V Battery, Laptop Cooling Pad 6-Fan Adjustable Stand (LCP156). Delivery period: To be specified by the supplier in working days from the date of order. Suppliers must offer their earliest possible delivery period.
Pricing Schedule
Source: RFQ Document -ICT Consumables.pdf
Complete the attached Pricing Schedule (Section 10) strictly as provided. Prices must be quoted in South African Rand, inclusive of all taxes. Deviations from the provided format may result in non-responsiveness. Include a cost breakdown and price escalation basis/formula. Discounted prices are considered only in the final evaluation stage on an unconditional basis. Submit the Price in Words (Section 4) alongside the schedule.
Financial Requirements
Source: RFQ Document -ICT Consumables.pdf (RFQ)
Pricing must be quoted in South African Rand, inclusive of all applicable taxes. Complete the attached Pricing Schedule (Section 10) strictly as provided—deviations may result in non-responsiveness. Price offers must be firm, with a clear cost breakdown and price escalation basis/formula indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest price is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
Compliance Requirements
Source: RFQ Document -ICT Consumables.pdf (RFQ)
Mandatory compliance: Tax compliance (SARS PIN or CSD number). Register on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity are exempt). Submit a valid SARS PIN or CSD number; each party in a consortium/joint venture must provide separate documentation. No bids will be considered from state employees or entities with state-linked directors. Additional mandatory documents: Letter of Good Standing (COIDA), proof of bank account, company registration documents (Certificate of Incorporation), proof of offices/warehouse in the Western Cape (e.g., telephone/municipal/bank statements), and proof of prior supply of similar materials (minimum two appointment letters). Non-mandatory for scoring: Certified copies of ID documents of owners and B-BBEE Certificate/Affidavit (B-BBEE Level 2 or higher or EME 51% Black Owned earns 10 points each under Specific Goals).
Contractual Terms
Source: RFQ Document -ICT Consumables.pdf
Contract terms: Supplier warrants items meet PRASA’s requirements and are fit for purpose, remaining defect-free for one year from acceptance (unless otherwise stated). Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or breach of statutory duty. Subcontracting requires PRASA’s prior approval; the successful bidder remains liable for performance. Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts. PRASA reserves the right to reject non-compliant bids, negotiate market-related prices, or cancel the RFQ if no agreement is reached. Payment is within 30 days of receipt of a correct tax invoice. Late deliveries may incur penalties. Title and risk pass to PRASA upon acceptance.
Section
Source: RFQ Document -ICT Consumables.pdf
Evaluation is structured in two stages: Stage 1 (Mandatory and Other Mandatory Requirements) and Stage 2 (Pricing and Specific Goals). Stage 1A requires submission of the Price Schedule (Section 10) and Price in Words (Section 4)—non-compliance results in automatic disqualification. Stage 1B includes other mandatory documents (e.g., COIDA Letter of Good Standing, SARS PIN, CSD registration, Briefing Session Certificate, proof of bank account, company registration, proof of Western Cape office/warehouse, and prior supply experience). Stage 1C covers non-mandatory documents for scoring (e.g., ID copies, B-BBEE Certificate). Stage 2 allocates 80 points for price (80/20 preference system) and 20 points for specific goals (B-BBEE Level 2+: 10 points; EME 51% Black Owned: 10 points).
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Provide proof of prior supply of similar materials (minimum two appointment letters) and ensure all items meet the technical specifications outlined in the tender.
Threshold: minimum two appointment letters) and ensure all items meet the techn
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Provide mandatory documents: Price Schedule (Section 10), Price in Words (Section 4), Letter of Good Standing (COIDA), valid SARS PIN or CSD registration number, completed RFQ documentation, proof of bank account, company registration documents, and proof of offices/warehouse in the Western Cape.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Pricing must be quoted in South African Rand, inclusive of all applicable taxes. Complete the attached Pricing Schedule (Section 10) strictly as provided—deviations may result in non-responsiveness. Price offers must be firm, with a clear cost breakdown and price escalation basis/formula indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest price is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records PRINTEGRATION as appointed for this tender. Recorded contract value: 532691.44 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Quote prices in South African Rand, inclusive of all taxes, with a clear cost breakdown and delivery period. Deviations from the provided pricing schedule may result in non-responsiveness.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Delivery obligation
Contract terms: Supplier warrants items meet PRASA’s requirements and are fit for purpose, remaining defect-free for one year from acceptance (unless otherwise stated). Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or breach of statutory duty. Subcontracting requires PRASA’s prior approval; the successful bidder remains liable for performance. Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts. PRASA reserves the right to reject non-compliant bids, negotiate market-related prices, or cancel the RFQ if no agreement is reached. Payment is within 30 days of receipt of a correct tax invoice. Late deliveries may incur penalties. Title and risk pass to PRASA upon acceptance.
Threshold: 30 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
Complete the attached Pricing Schedule (Section 10) strictly as provided. Prices must be quoted in South African Rand, inclusive of all taxes. Deviations from the provided format may result in non-responsiveness. Include a cost breakdown and price escalation basis/formula. Discounted prices are considered only in the final evaluation stage on an unconditional basis. Submit the Price in Words (Section 4) alongside the schedule.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Attend the compulsory briefing session on 05 August 2026 at 10:00 in the ICT Boardroom, 3 Old Marine Drive, Cape Town, and submit the Certificate of Attendance with your bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Inferred operational need
Ensure tax compliance (SARS PIN or CSD number) and register on the National Treasury Central Supplier Database (CSD) unless exempt as a foreign supplier with no local entity.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PRINTEGRATION as appointed for this tender. Recorded contract value: 532691.44 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Mandatory requirement
Compulsory RFQ briefing session will be held on the 05th August 2026, at ICT Boardroom, No.3, Old Marine drive at 10:00 for a period of an hour.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
Submit bids by the closing date and time (13 August 2026, 12:00) to the PRASA Tender Drop Off Office at 3 Old Marine Drive, Cape Town. Bids must be sealed and deposited in the bid box. Late bids will not be accepted. Use only the official forms provided; do not retype. All mandatory returnable documents must be included—failure to do so will disqualify your bid. Attend the compulsory briefing session on 05 August 2026 at 10:00 in the ICT Boardroom, 3 Old Marine Drive, Cape Town. Sign the attendance register and submit the Certificate of Attendance with your bid. Do not reference other quotations or proposals in your submission. Any attempt to canvass PRASA employees during the evaluation period may disqualify your bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12Inferred operational need
PRASA requires the supply and delivery of ICT consumables to support day-to-day operations in the Western Cape Region. The procurement aims to address shortages and aging equipment, including printer components (e.g., printheads and cutters for Argox IX4-250 Pro), networking accessories (e.g., USB-to-Ethernet cables, Visual Fault Locator Fiber Lights), consumables (e.g., label tapes, batteries), and power protection devices (e.g., surge protectors). The objective is to ensure business continuity, reduce equipment downtime, and improve operational efficiency. Current ad-hoc measures are insufficient, necessitating a formal procurement process.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirement
Scope: Supply and delivery of ICT consumables for PRASA Western Cape Region. Items include: Printheads for Argox IX4-250 Printer (Resolution: 203 dpi, Part Number: ARG59-IX402-001 or 23-82424-013, Compatibility: Argox IX4-240 and IX4-250 series), Argox IX4-250 Pro Printer Cutter, Wireless Mouse, Signal Cable USB-to-Ethernet Cable 1.5m USB-A (Male), Visual Fault Locator Fiber Light, Brother Compatible TZe-S221 9mm Label Tape, Surge Protector 16A Kettle Plug, 9V Battery, Laptop Cooling Pad 6-Fan Adjustable Stand (LCP156). Delivery period: To be specified by the supplier in working days from the date of order. Suppliers must offer their earliest possible delivery period.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
14Inferred operational need
Meet B-BBEE requirements: 10 points for Level 2 or higher, and 10 points for EME 51% Black Owned under Specific Goals (20 points total).
Threshold: 10 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records PRINTEGRATION as appointed for this tender. Recorded contract value: 532691.44 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirementConflicting classification
Evaluation is structured in two stages: Stage 1 (Mandatory and Other Mandatory Requirements) and Stage 2 (Pricing and Specific Goals). Stage 1A requires submission of the Price Schedule (Section 10) and Price in Words (Section 4)—non-compliance results in automatic disqualification. Stage 1B includes other mandatory documents (e.g., COIDA Letter of Good Standing, SARS PIN, CSD registration, Briefing Session Certificate, proof of bank account, company registration, proof of Western Cape office/warehouse, and prior supply experience). Stage 1C covers non-mandatory documents for scoring (e.g., ID copies, B-BBEE Certificate). Stage 2 allocates 80 points for price (80/20 preference system) and 20 points for specific goals (B-BBEE Level 2+: 10 points; EME 51% Black Owned: 10 points).
Threshold: 80 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
16Mandatory requirementConflicting classification
Evaluation follows a two-stage process: Stage 1 (Mandatory and Other Mandatory Requirements) and Stage 2 (Pricing and Specific Goals). Stage 1A: Mandatory documents include the Price Schedule (Section 10) and Price in Words (Section 4). Non-compliance results in automatic disqualification. Stage 1B: Other mandatory requirements include a Letter of Good Standing (COIDA), valid SARS PIN, CSD registration number, completed RFQ documentation, Briefing Session Certificate of Attendance, proof of bank account, company registration documents, and proof of offices/warehouse in the Western Cape. Failure to submit these may lead to disqualification if not provided within 3 working days upon request. Stage 1C: Non-mandatory documents for scoring include certified copies of ID documents of owners and B-BBEE Certificate/Affidavit. Stage 2: Scoring is 80 points for price (using the 80/20 preference point system: PS = 80(1 - (Pt - Pmin)/Pmin)) and 20 points for specific goals (B-BBEE Level 2 or higher: 10 points; EME 51% Black Owned: 10 points). Total: 100 points. PRASA may negotiate market-related prices with top bidders if the highest score is not market-related.
Threshold: 80 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
17Mandatory requirement
Mandatory compliance: Tax compliance (SARS PIN or CSD number). Register on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity are exempt). Submit a valid SARS PIN or CSD number; each party in a consortium/joint venture must provide separate documentation. No bids will be considered from state employees or entities with state-linked directors. Additional mandatory documents: Letter of Good Standing (COIDA), proof of bank account, company registration documents (Certificate of Incorporation), proof of offices/warehouse in the Western Cape (e.g., telephone/municipal/bank statements), and proof of prior supply of similar materials (minimum two appointment letters). Non-mandatory for scoring: Certified copies of ID documents of owners and B-BBEE Certificate/Affidavit (B-BBEE Level 2 or higher or EME 51% Black Owned earns 10 points each under Specific Goals).
Threshold: minimum two appointment letters)
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for PRINTEGRATION.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF OCCUPATUIONAL HEALTH HYGIENISTS CONSULTANT TO CONDUCT OCCUPATIONAL HYGIENE SURVEYS FOR A PERIOD OF A MONTH AT PRASA IN THE EASTERN CAPE REGIONECR/RISK/08/11/2025