Awarded Tender: Stellenbosch municipality western cape request for bid
Contract Awarded
This tender has been awarded to SMEC SOUTH AFRICA for R 2 428 777 84.
AwardedBSM 83/26
Award Information
Award Value
R 2 428 777 84
Winning Supplier
SMEC SOUTH AFRICA
Type: GEN
Services: Professional
Appointment of a service provider for the establishment of an integrated infrastructure asset management plan (iamp) comprising four service-specific volumes
Appointment of a service provider for the establishment of an integrated infrastructure asset management plan (iamp) comprising four service-specific volumes
Validity Period180 Days
Briefing Session
Yes (Compulsory)virtual MS Teams
Original Tender Documents
Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Stellenbosch municipality invites bids for the appointment of a service provider to develop an integrated infrastructure asset management plan (iamp) covering four service-specific volumes for the financial years 2026/2027 to 2027/2028. the successful bidder will deliver a comprehensive plan aligned with the municipality’s asset management policy and infrastructure catalogue.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentTender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
1 sourced criteria
financial capacity
3 sourced criteria
pricing
1 sourced criteria
compliance returnables
3 sourced criteria
evaluation
Source analysis requires completion or review
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit a sealed tender by 08 June 2026 at 12:00 to the tender box at Stellenbosch Municipality, clearly marked with tender reference B/SM83/26.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Compliance review in progress
Important Dates
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Closing date: 08 June 2026 at 12:00. Compulsory virtual MS Teams clarification meeting: 20 May 2026 at 12:00. Deadline to submit contact details for meeting access: 18 May 2026 at 12:00. Tenders must be valid for 180 days after closing.
Contact Information
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Technical/Specification enquiries: Adriaan Janse van Rensburg (Manager: Asset Management & Systems), Tel: 021 808 8797, Email: [email protected]. Myra Francis, Tel: 021 808 8760, Email: [email protected]. SCM/Procurement enquiries: Bulelwa Dolomba, Tel: 021 808 8521, Email: [email protected]. Office hours for document collection: 08:00-15:30. Submission address: Tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch.
Submission Guidelines
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Submit a sealed tender in the tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. Envelope must be clearly marked with "B/SM83/26 – APPOINTMENT OF A SERVICE PROVIDER FOR THE ESTABLISHMENT OF AN INTEGRATED INFRASTRUCTURE ASSET MANAGEMENT PLAN (IAMP) FINANCIAL YEARS 2026/2027 TO 2027/2028) COMPRISING FOUR SERVICE-SPECIFIC VOLUMES". Tenders must be accompanied by the completed tender documents. Late, electronic, telephonic, or faxed tenders will not be accepted. Tenders must be valid for 180 days after closing. Use only the official tender document issued by Stellenbosch Municipality. Do not re-type forms. All documents must be completed in non-erasable ink; correction fluid/tape is not allowed. Alterations must be crossed out and initialed. Bids must be submitted on official forms or online. Failure to comply with submission rules may result in disqualification. Attend the compulsory virtual MS Teams clarification meeting on 20 May 2026 at 12:00. Submit contact details (company name, telephone, email) via the online MS Forms link by 18 May 2026 at 12:00 and confirm via email to Adriaan Janse van Rensburg ([email protected]) or call 021 808 8797. Non-attendance at the meeting will disqualify your bid.
Evaluation Criteria
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Evaluation will follow the 80/20 Preferential Procurement Policy: 80 points for price, 20 points for B-BBEE status level of contribution. Total points: 100. The tender will be evaluated in terms of the General Conditions of Contract (GCC, JBCC, FIDIC, or CIDB), Supply Chain Management Policy, and Stellenbosch Preferential Procurement Policy (effective 16 January 2023). Additional criteria include: relevant specifications, value for money, capability to execute the contract, and compliance with PPPFA and associated regulations. A Service Level Agreement (SLA) must be signed by the successful bidder.
Technical Specifications
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Develop an Integrated Infrastructure Asset Management Plan (IAMP) for Stellenbosch Municipality, covering financial years 2026/2027 to 2027/2028. The IAMP must comprise four service-specific volumes. The successful bidder will be required to sign a written contract form (MBD7) and a Service Level Agreement (SLA). The scope includes delivering a comprehensive plan that aligns with the municipality’s asset management policy and infrastructure catalogue. The bidder must provide evidence of capability to execute the contract, including relevant experience and technical expertise. The project may span multiple financial years, requiring interim reports at year-end (30 June) detailing cumulative expenditure, delays, and halts in construction or development.
Financial Requirements
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Pricing must be quoted in South African Rand (ZAR) and inclusive of VAT. The total bid price must be clearly stated. For contracts exceeding R1,000,000, the bidder must be VAT-registered to issue tax invoices. VAT registration number must be shown on invoices for supplies over R3,000. Payment terms: invoices must be accompanied by a delivery note and submitted for payment within 30 days. Performance security (bank guarantee or irrevocable letter of credit) may be required within 30 days of contract award. Prices must remain fixed for the duration of the contract unless otherwise specified.
Compliance Requirements
Source: Tender BSM 83 26 Appointment o f a Service Provider for Establishment of an Integrated Infrastructure Assets.pdf
Mandatory registration on the Central Supplier Database (CSD) with a valid MAAA number. Tax compliance: submit a valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3). B-BBEE: Submit a B-BBEE Status Level Verification Certificate (SANAS-accredited) or original Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. Municipal accounts: Provide identity numbers, residential addresses, and municipal account numbers for all members/partners/directors. OHSA: Submit a valid Letter of Good Standing from the Compensation Commissioner. Complete and sign all required forms: MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Past SCM Practices), MBD9 (Independent Bid Determination), MBD10 (Payment of Municipal Services), Form of Indemnity, Pricing Schedule, Form of Offer, and Declaration by Tenderer. No bids will be accepted from persons in the service of the state or those with conflicts of interest.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Submit a sealed tender in the tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. Envelope must be clearly marked with "B/SM83/26 – APPOINTMENT OF A SERVICE PROVIDER FOR THE ESTABLISHMENT OF AN INTEGRATED INFRASTRUCTURE ASSET MANAGEMENT PLAN (IAMP) FINANCIAL YEARS 2026/2027 TO 2027/2028) COMPRISING FOUR SERVICE-SPECIFIC VOLUMES". Tenders must be accompanied by the completed tender documents. Late, electronic, telephonic, or faxed tenders will not be accepted. Tenders must be valid for 180 days after closing. Use only the official tender document issued by Stellenbosch Municipality. Do not re-type forms. All documents must be completed in non-erasable ink; correction fluid/tape is not allowed. Alterations must be crossed out and initialed. Bids must be submitted on official forms or online. Failure to comply with submission rules may result in disqualification. Attend the compulsory virtual MS Teams clarification meeting on 20 May 2026 at 12:00. Submit contact details (company name, telephone, email) via the online MS Forms link by 18 May 2026 at 12:00 and confirm via email to Adriaan Janse van Rensburg ([email protected]) or call 021 808 8797. Non-attendance at the meeting will disqualify your bid.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Delivery obligation
Develop an Integrated Infrastructure Asset Management Plan (IAMP) for Stellenbosch Municipality, covering financial years 2026/2027 to 2027/2028. The IAMP must comprise four service-specific volumes. The successful bidder will be required to sign a written contract form (MBD7) and a Service Level Agreement (SLA). The scope includes delivering a comprehensive plan that aligns with the municipality’s asset management policy and infrastructure catalogue. The bidder must provide evidence of capability to execute the contract, including relevant experience and technical expertise. The project may span multiple financial years, requiring interim reports at year-end (30 June) detailing cumulative expenditure, delays, and halts in construction or development.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Pricing must be quoted in South African Rand (ZAR) and inclusive of VAT. The total bid price must be clearly stated. For contracts exceeding R1,000,000, the bidder must be VAT-registered to issue tax invoices. VAT registration number must be shown on invoices for supplies over R3,000. Payment terms: invoices must be accompanied by a delivery note and submitted for payment within 30 days. Performance security (bank guarantee or irrevocable letter of credit) may be required within 30 days of contract award. Prices must remain fixed for the duration of the contract unless otherwise specified.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
Pricing must be in ZAR, inclusive of VAT, and valid for 180 days post-closing.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SMEC SOUTH AFRICA as appointed for this tender. Recorded contract value: 2428777.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
Register on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status (TCS) PIN or CSD number.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SMEC SOUTH AFRICA as appointed for this tender. Recorded contract value: 2428777.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Complete and sign all mandatory forms, including MBD4, MBD6.1, MBD8, MBD9, MBD10, OHSA compliance, and a valid Letter of Good Standing from the Compensation Commissioner.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SMEC SOUTH AFRICA as appointed for this tender. Recorded contract value: 2428777.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Inferred operational need
Will be stipulated within the tender document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirement
Attend the compulsory virtual MS Teams clarification meeting on 20 May 2026 at 12:00; submit contact details by 18 May 2026 at 12:00 via the provided MS Forms link.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SMEC SOUTH AFRICA as appointed for this tender. Recorded contract value: 2428777.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Submit a B-BBEE Status Level Verification Certificate (SANAS-accredited) or original Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SMEC SOUTH AFRICA as appointed for this tender. Recorded contract value: 2428777.84 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Evaluation follows an 80/20 Preferential Procurement Policy (80 points for price, 20 for B-BBEE).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12Delivery obligation
Evaluation will follow the 80/20 Preferential Procurement Policy: 80 points for price, 20 points for B-BBEE status level of contribution. Total points: 100. The tender will be evaluated in terms of the General Conditions of Contract (GCC, JBCC, FIDIC, or CIDB), Supply Chain Management Policy, and Stellenbosch Preferential Procurement Policy (effective 16 January 2023). Additional criteria include: relevant specifications, value for money, capability to execute the contract, and compliance with PPPFA and associated regulations. A Service Level Agreement (SLA) must be signed by the successful bidder.
Threshold: 80 points
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SMEC SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirement
Mandatory registration on the Central Supplier Database (CSD) with a valid MAAA number. Tax compliance: submit a valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3). B-BBEE: Submit a B-BBEE Status Level Verification Certificate (SANAS-accredited) or original Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. Municipal accounts: Provide identity numbers, residential addresses, and municipal account numbers for all members/partners/directors. OHSA: Submit a valid Letter of Good Standing from the Compensation Commissioner. Complete and sign all required forms: MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Past SCM Practices), MBD9 (Independent Bid Determination), MBD10 (Payment of Municipal Services), Form of Indemnity, Pricing Schedule, Form of Offer, and Declaration by Tenderer. No bids will be accepted from persons in the service of the state or those with conflicts of interest.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.