Five-year rate-based building maintenance services at atns fael, faut and remote sites

Closing

• 22 January 2027 at 14h00 CAT.

Briefing session (non-compulsory)

• 17 November 2026 at 11h00 CAT.
• Format: Microsoft Teams.
• Meeting ID: 310 039 806 882 755 8.
• Passcode: 7rh6WY9q.
• Link: https://teams.microsoft.com/meet/3100398068827558?p=WKu5TJgGL3jEoWzIuD

Clarification queries

• Written questions on the Appendix A Form of Questionnaire: by 07 December 2026 at 17h00 CAT.
• ATNS responds to queries: by 14 December 2026 at 17h00 CAT.
• No queries, clarification requests or points of ambiguity will be considered after 14 December 2026 at 17h00 CAT.

Other dates

• Issue date: 09 November 2026.

Demand management enquiries (before bid closure)

• Contact: Bright Blessie
• Role: Specialist: Demand Management
• Email: [email protected]
• CC: [email protected]
• Queries must be submitted on the Appendix A Form of Questionnaire, with the tender reference number and description in the subject line.

Acquisition management enquiries (after bid closure)

• Contact: Andy Ngubane
• Role: Specialist: Acquisition Management
• Email: [email protected]
• CC: [email protected]

Telephone

• 011 607 1000

Physical bid submission address

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road

Bruma

2298

South Africa

Service delivery addresses

FAEL: East London Airport, 66 Settlers Way Road, King Phalo Airport, Kugompo, 5200

FAUT: Mthatha Airport, Nelson Mandela Drive (R61), Mthatha, 5100

Remote sites: separate delivery arrangements apply.

Submission channels — choose one

• Online: National Treasury e-Submission (e-Tender) system.
• Hard copy: delivered to the ATNS physical address.
• Submitting through both channels for the same bid is not permitted unless ATNS authorises it in writing.
• Email submissions will not be accepted or processed.

Hard copy pack

• One original.
• One copy.
• One PDF version on a USB memory stick.

Bid must be split into two parcels

• Parcel A (Phases 1 and 2): Volume 1A general instructions and administrative requirements, excluding SBD 3.3 and SBD 6.1, together with the administrative and mandatory requirement documents.
• Parcel B (Phase 3): SBD 3.3 pricing schedule, SBD 6.1 preference points claim, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit for EMEs/QSEs.

Returnable documents

• SBD 1 (Invitation to Bid): completed and signed offer cover page; an unsigned or missing copy makes the bid non-responsive.
• SBD 3.3 (Pricing Schedule — Professionals): fully completed and signed.
• SBD 4 (Declaration of Interest / Bidder's Disclosure): completed and signed by every party to the bid; an unsigned or missing declaration makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim Form, Preferential Procurement Regulations 2022): the bidder's claim for the specific goal points.
• POPIA consent form: consent to the processing of personal information.
• Bidder's Declaration and Structure Clarification Form: identifies the bidding structure (individual, joint venture, consortium, with subcontractors, or other) and the bidder type (OEM, authorised distributor/reseller, or other).
• General Conditions of Contract: must be accepted.
• Proof of authority for the signatory, such as a company resolution.
• Joint ventures and consortia combining an OEM with a distributor/reseller must set out each party's role and attach joint responsibility agreements.
• Distributors and resellers must attach a valid OEM authorisation letter.

Disqualification risks

• Failure to meet the submission conditions and instructions, or the evaluation criteria, results in rejection.
• Missing or unverifiable Phase 1 administrative documents allows ATNS either to reject the bid or to accept it on condition that the outstanding information is supplied within 7 days; that information must be administrative only and not substantive.
• No additional information will be considered unless ATNS has requested it in writing, and requested replies must be returned within 7 working days or as otherwise indicated.

Evaluated in three sequential phases; a bid must pass each phase to proceed.

Phase 1 — Administrative

• Valid SARS Tax Compliance Status (TCS) PIN showing the bidder meets its tax obligations.
• The PIN must remain valid for the entire bid validity period, counted from submission.
• Missing or unverifiable documents allow ATNS to reject the bid, or to accept it subject to supplementary administrative information supplied within 7 days.

Phase 2 — Mandatory (any failure excludes the bid from further evaluation)

• Company experience: at least three contactable reference letters for similar building maintenance services.
• CIDB registration at grading 3GB or higher with a CRS number; a bidder not yet registered must submit proof of application. ATNS verifies active status on the CIDB Register of Contractors.
• Public liability insurance cover of R2 million or more, with the cover document not older than three months from the closing date.
• Valid COIDA Letter of Good Standing with the Compensation Fund, or a registered mutual association policy insuring related services.
• Local footprint in the Eastern Cape: proof of a local presence in the area/station bid for, not older than three months, in the form of a municipal account, lease agreement, or memorandum of understanding with a locally based partner.

Phase 3 — Price and preference points (80/20 system)

• Price: 80,00 points, scored on the prescribed price formula against the lowest acceptable bid.
• Preference points for specific goals: 20,00 points.
• Total: 100,00 points, awarded to the highest-scoring responsive bidder.
• The 80/20 system applies to responsive tenders up to R50 000 000, all applicable taxes included.
• 51% black owned, with both voting rights and economic interest: 10,00 points.
• 30% black woman owned, with both voting rights and economic interest: 10,00 points.
• Points are claimed on SBD 6.1 and verified against the CSD registration report, CIPC documents, shareholder certificates, shareholder ID copies, and a B-BBEE certificate or sworn affidavit for EMEs/QSEs.
• Preference points are assessed under the Preferential Procurement Regulations, 2022.

Scope

• Repair and maintenance of existing ATNS buildings at FAEL, FAUT and remote sites, on an as-and-when-required and call-out basis.
• Contract period: five years, rate-based.
• Work covers repairs, replacement where repair is uneconomical, supply and delivery of building-related materials on quotation, inspection of ATNS sites on request, recommendations on repairs after inspection, and emergency call-out response.
• Emergency response within 1 hour.
• Every replaced item carries a 12-month warranty and guarantee.

Maintenance activities

• Waterproofing: roofs, ceilings and gutters, including repair and replacement.
• Painting and plastering.
• Carpentry, door repair/replacement, window glass repair/replacement.
• Flooring and fascia board repair/replacement.
• Fencing, including palisade and electric fencing.
• Welding of existing metal and aluminium frames.
• Road and paving maintenance and repairs.
• Plumbing repairs.
• Carports.
• Hydro boiler repair and replacement.
• Motorised tower blinds and standard blinds.

General maintenance duties

• Where a unit cannot be repaired economically or is beyond repair, the service provider supplies and installs a replacement unit.
• New building-related installations are quoted for in writing when the need arises.
• Replacement units must comply with the Occupational Health and Safety Act, 1993, as amended, and with local authority by-laws.
• Units must be transported, stored, installed and commissioned to reach "as new" condition at start-up, with sufficient space for installation and servicing per the manufacturer's instructions.
• The provider supplies all materials, labour and transport, removes existing units, installs new units and leaves the work area clean.
• Quoted prices must include all preparation, materials, labour and transport.
• Other ad hoc requirements requested by management are carried out on quotation.
• Building maintenance reports and working papers remain ATNS property.
• Core team details must appear in the safety file and the team must be maintained for the contract period.
• The provider must explain its maintenance approach, timing and methods, and demonstrate experience in building maintenance and compliance with applicable law.

Deliveries

• Delivery within 7 working days of an official order, unless otherwise agreed with management.
• An official order is required before any delivery, except in an emergency.
• Off-loading at the designated ATNS sites is the service provider's responsibility, using its own labour.
• Orders are placed as and when required during the contract period.
• Permit costs for access to ACSA (FAEL) and the Department of Transport (FAUT) are carried by the service provider.

Quality

• Services must be delivered to a high standard of workmanship.
• Products must be SABS certified or equivalent; alternative items are accepted only after ATNS inspection and testing, and a non-equivalent item must be collected and replaced with the correct item.
• ATNS may test service quality at any time, and non-compliance may result in contract termination.
• Replacement items must carry a guarantee or warranty of at least one year; defaults are replaced at the service provider's cost.

Company experience

• At least three contactable reference letters for similar building maintenance services.
• Each letter must be on the referee client's official letterhead and signed by an authorised representative of that client.
• Each letter must clearly describe the scope of services rendered.
• The service must have been completed within the past 5 years.
• Contact details, a telephone number and/or email address, must be included for verification.
• Letters of appointment, project award notifications and contracts will not be accepted in place of reference letters.
• Failure to provide these documents results in automatic disqualification.

Registrations and cover

• Proof of CIDB registration at grading 3GB or higher, with a CRS number, or proof of application to CIDB.
• Valid COIDA Letter of Good Standing with the Compensation Fund, or a registered mutual association policy for related services.
• Public liability cover of R2 million or more, document not older than three months from the closing date.
• Local presence in the Eastern Cape, evidenced by a municipal account, lease agreement or memorandum of understanding with a locally based partner, not older than three months.
• Registration certificates and accreditation with OEMs or professional bodies, where applicable.

Capacity

• The bidder must demonstrate experience and expertise in building maintenance and compliance with applicable laws and regulations.
• Details of the core team must be provided in the safety file, and the core team must be maintained for the duration of the contract.

Form and content

• SBD 3.3 (Pricing Schedule — Professionals) must be fully completed and signed and returned with the bid, along with any other price document requested.
• Section 1: labour rates per hour, covering normal-time rates for skilled workers and general assistants.
• Section 2: call-out rates, covering the standard Monday to Friday call-out and related call-outs.
• Each rate is quoted for Years 1, 2, 3, 4 and 5, inclusive of all applicable taxes (VAT), with a total column.
• The offer is valid for 120 days from the bid closing date.

Conditions

• Any budget amount indicated is a guide only; the costing submitted must be fair and reasonable.
• Quoted prices must include all preparation, materials, labour and transport costs.
• Omitting a specified pricing element, such as fees or reimbursable costs, may make the bid non-responsive.
• A bid submitted without a price or with an incomplete price is non-responsive.

Pricing format

• Pricing is submitted on SBD 3.3 (Pricing Schedule — Professionals).
• Section 1: labour rates per hour, including normal-time rates for skilled workers and general assistants.
• Section 2: call-out rates, including the standard Monday to Friday call-out.
• Rates are quoted for each of Years 1 to 5, inclusive of all applicable taxes (VAT), with a total column per item.
• Quoted prices must cover all preparation, materials, labour and transport costs.
• Any budget amount shown is indicative only; bidders must submit a fair and reasonable costing.
• A bid with no price, an incomplete price, or a pricing element (fees or reimbursable costs) omitted may be treated as non-responsive.

Cover and contract security

• Public liability cover of at least R2 million is mandatory.
• The successful tenderer must hold adequate professional indemnity insurance.
• A retention clause applies for non-satisfactory completion, together with breach of contract and confidentiality clauses.

Validity

• The offer must remain valid for 120 days from the closing date.
• Bidders may request an extension of the validity period in advance, with reasons; ATNS decides whether to grant it.

Registration and statutory status

• CSD: registration on the National Treasury Central Supplier Database is compulsory before bidding; submit proof of registration or proof of application. No award is made and no contract concluded with an unregistered bidder.
• Tax: a valid SARS Tax Compliance Status PIN that stays valid for the full validity period. Joint ventures, consortia and subcontractors must each submit separate TCS/PIN/CSD proof; a bid without any of these is non-responsive.
• CIPC: company registration documents, shareholder certificates and shareholder ID copies are required.
• CIDB: registration at grading 3GB or higher, with a CRS number; proof of application is accepted from bidders capable of being registered.
• COIDA: valid Letter of Good Standing with the Compensation Fund, or a registered mutual association policy covering related services.
• Professional bodies and OEMs: registration certificates and accreditation must be submitted where applicable; absence of proof makes the bid non-responsive.
• Authority to sign: proof of authority, such as a company resolution, must accompany the bid.

B-BBEE and preference points

• A valid B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, must be submitted.
• Preference points are claimed on SBD 6.1 under the Preferential Procurement Regulations, 2022.
• 51% black owned: 10,00 of the 20,00 preference points.
• 30% black woman owned: 10,00 of the 20,00 preference points.
• Supporting evidence: CSD registration report, CIPC documents, shareholder certificates, shareholder ID copies, and the B-BBEE certificate or affidavit.

Insurance

• Public liability cover of R2 million or more, with the document not older than three months from the closing date.

Other compliance obligations

• The General Conditions of Contract must be accepted.
• A POPIA consent form must be completed.
• Failure on any mandatory Phase 2 requirement excludes the bid from further evaluation.
• A proven corrupt or fraudulent act in competing, abuse of ATNS's supply chain management system, or proven failure to perform on a previous contract may cause the bid to be disregarded and reported to National Treasury.

Legislative compliance

• Comply with the Occupational Health and Safety Act, as amended, the Construction Regulations, 2014 where applicable, and all other applicable safety, environmental and labour legislation.

Safety file and documentation

• Compile, maintain and submit a comprehensive OHS file before any work starts, keep it updated for the contract period, and make it available for inspection on request.
• Provide a valid Compensation Fund Letter of Good Standing (COIDA) and keep it valid for the contract period.
• Carry out task-specific risk assessments and prepare safe work procedures or method statements for all identified high-risk activities before starting the work.
• Provide Safety Data Sheets for paints, solvents, adhesives, waterproofing products and any other hazardous substances brought on site.

People and equipment

• All personnel must be suitably qualified, trained, medically fit and competent; training and competency records must be produced on request.
• Provide appropriate PPE for all employees and subcontractors; the cost is included in the contract rates.
• Work at height on roofs, gutters, waterproofing, fascia boards, blinds, towers or other elevated structures must comply with work-at-height requirements, including fall protection plans, fall arrest equipment and trained personnel.
• Electric fencing, hydro boilers, motorised blinds and similar equipment may be worked on only by suitably qualified and authorised personnel.
• Tools, ladders, scaffolding, lifting equipment, welding equipment and vehicles must be kept in a safe condition with valid inspection and service records.

Site conduct

• No personnel may start work on an ATNS site without the required safety induction and compliance with ATNS security and safety rules.
• Maintain good housekeeping, keeping work areas clean, safe and free of hazards during and after the work.
• Maintain emergency response procedures and ensure employees know the evacuation procedures, emergency contacts and first-aid arrangements.
• Report all incidents, injuries, dangerous occurrences, near misses, property damage and environmental incidents to ATNS immediately and investigate them as required by law.

Accountability

• The service provider remains fully responsible for subcontractors complying with the same OHS requirements.
• ATNS may stop any unsafe or non-compliant work at no additional cost.

Contract

• Five-year rate-based contract on an as-and-when-required basis.
• The successful tenderer must accept ATNS's standard terms and conditions, which include a retention clause for non-satisfactory completion, breach of contract and confidentiality clauses, and a requirement for adequate professional indemnity insurance.
• ATNS may vary the scope and terms; tenderers will be advised in writing as soon as possible.
• A contract is concluded only once reduced to writing in a formal contract, and a Service Level Agreement where applicable, signed by the designated responsible person of each party.
• ATNS may enter one contract covering all functions or separate contracts with different bidders for different functions.

Process rights

• ATNS may postpone or cancel the procurement at any stage before a contract is concluded.
• ATNS may negotiate terms, including price, with one or more bidders; negotiation does not constitute an award or an undertaking to award.
• ATNS is not obliged to accept the lowest or any bid.
• The bidder bears all costs of preparing and submitting its response; ATNS does not reimburse these.
• ATNS accepts no liability for the accuracy of representations in the brief; bidders rely on their own judgment and information.

Rejection grounds

• A proven corrupt or fraudulent act in competing for the contract.
• Abuse of ATNS's supply chain management system, proven fraud or improper conduct relating to that system, or proven failure to perform on a previous contract.
• Such conduct will be reported to National Treasury.

Other conditions

• The General Conditions of Contract must be accepted.
• Additional information may be requested during evaluation; replies are due within 7 working days or as otherwise indicated and failure to reply may cause the bid to be disregarded.
• Bid information must be kept strictly confidential and used only to prepare the bid.
• Copyright in all contract documentation belongs to the client; the successful bidder may not disclose information, documentation or products to other clients without written approval, and this survives termination.
• A contractor that cannot deliver within the delivery period, at the quoted price or as specified must notify ATNS immediately in writing; ATNS may apply the remedies in the General Conditions of Contract.
• On termination, all project documentation and deliverables must be handed to ATNS on demand without any right of retention.
• No amendment or variation is valid unless in writing and signed by both parties, including any waiver of the requirement for writing.
• A waiver of a breach does not prejudice the waiving party's remedies, and no delay, favour or indulgence operates as a waiver.
• The bidder warrants that it can conclude the agreement to ATNS's satisfaction.

Evaluation runs in three phases: administrative requirements, mandatory requirements, then price and preference points.

Weighting (80/20)

• Price: 80,00 of 100,00 points.
• Preference points for specific goals: 20,00 of 100,00 points.
• Applies to responsive tenders up to R50 000 000 including all applicable taxes; the highest total score wins.

Specific goals scoring

• At least 51% black ownership, with voting rights and economic interest: 10,00 points.
• At least 30% black woman ownership, with voting rights and economic interest: 10,00 points.
• Claims are made on SBD 6.1 and verified with the CSD registration report, CIPC documents, shareholder certificates, shareholder ID copies, and a B-BBEE certificate or sworn affidavit for EMEs/QSEs.
• Points are assessed under the Preferential Procurement Regulations, 2022.

Price scoring

• Price points are calculated from the bid price against the lowest acceptable price using the prescribed 80-point formula.