Supply, delivery, offloading and installation of mv switchgear protection material and components – arnot power station (36 months)

Supply, deliver to site, offloading and installation of MV switchgear protection project's material and components for Arnot Power Station, over a 36-month period.

Closing date: 12 November 2026 at 10:00 (from tender record).

No other dates (briefing, site visit, clarification deadlines) are stated in the document.

Buyer: Tintswalo Pataka

Business Unit: Arnot Power Station

No email, telephone, or address provided in the document.

Returnable documents (all must be completed, signed and submitted):

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule).
• B-BBEE certificate or sworn affidavit, proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, and proof of disability where applicable.
• Subcontracting agreement signed by both parties, with subcontractor's company registration documents (CK) and B-BBEE certificate or sworn affidavit, or copies of subcontracting contracts/letters of intent signed by the tenderer and earmarked subcontractors.
• SDL&I Implementation Schedule, to be completed and returned to the SDL&I representative within 28 days after contract award.
• B-BBEE Improvement or Retention Plan, to be submitted within 30 days of signing the contract.
• Quarterly SDL&I compliance reports using the Data Collection Template.

Disqualification risks:

• Failure to meet objective criteria (e.g., local content threshold) may lead to the second-ranked tenderer being recommended for award.
• Failure to meet SDL&I obligations attracts penalties and retention of 1.5% of every invoice (excluding VAT).

Evaluation is based on the 90/10 or 80/20 preference point system. A maximum of 10 points (90/10 system) or 20 points (80/20 system) is awarded for specific goals (B-BBEE status level). The points for price and specific goals are added, and the total is rounded to two decimal places. The contract is awarded to the tenderer scoring the highest points.

B-BBEE points table:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Tenderers failing to provide preference point documentation will not be disqualified but will score 0 out of 10/20 for specific goals and may only score out of 90/80 for price.

Objective criteria (condition for contract award):

• Designated sector: Electrical and telecoms cables – local content threshold of 90% must be achieved.
• SBD 6.2 and Annex C are mandatory returnables.

Scope: Supply, deliver to site, offloading and installation of MV switchgear protection project's material and components.

Location: Arnot Power Station.

Duration: 36 months.

SDL&I objectives (non-scoring but contractual obligations):

• Transformation: Submit a B-BBEE Improvement or Retention Plan within 30 days of contract signature. Level 4 bidders must reach Level 3 by end of Year 1; Level 5–8 or non-compliant bidders must reach Level 4 by end of Year 1 and improve by one level each subsequent year.
• Local Procurement Content: Eskom target is 100% local procurement content; tenderers must propose their local content percentage.
• Jobs: Provide proposals for the type and number of jobs created and retained in South Africa.
• Skills development: Proposals for developing skills of unemployed candidates, targeting N3 or Electrician/Technical skills (entry) to N6 or National Diploma (exit), and Matric/N3 to N6/National Diploma. Candidates must be from all provinces, representative of SA demographics. Eskom will not contribute financially; tenderers bear full cost.
• Subcontracting: Minimum 5% of contract value must be subcontracted to an EME or QSE that is 51% owned by black people living in rural/underdeveloped areas or townships. Potential scope: labour, supply of material, transportation, accommodation.

SDL&I penalties and security:

• Penalty of 1.5% of the invoice amount for failure to meet SDL&I obligations.
• Penalty of 1.5% of the Contract Value for failure to meet SDL&I obligations.
• Eskom will retain 1.5% of every invoice (excluding VAT) as security for SDL&I obligations. Retained amounts released upon receipt of SDL&I progress reports, fulfilment of all obligations, and submission of an approved compliance report by the SDL&I Department.

No other financial requirements (bid security, guarantees, payment terms) are stated.

B-bbee:

• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit/CIPS affidavit, is a condition for contract award.
• Revenue up to R10 million (EME): sworn affidavit acceptable.
• Revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
• Revenue above R50 million: valid B-BBEE certificate required.
• Affidavit validity requirements: deponent's name and ID number as per ID, designation (director/owner/member), enterprise name as per CIPC, business address, percentage of black ownership/black female ownership/designated group, total revenue for year under review, financial year end, B-BBEE status level, empowering supplier status, date signed by deponent and Commissioner of Oaths must be the same, Commissioner of Oaths must be independent of the enterprise.

Local content:

• Designated sector: Electrical and telecoms cables – local content threshold of 90%.
• SBD 6.2 and Annex C are mandatory returnables.

CSD registration, tax clearance, CIDB grading, CIPC registration: not stated in the document.

Specific goals: maximum 10/20 points for B-BBEE status level, added to price points. Contract awarded to highest total. Tenderers failing to provide preference point documentation score 0 for specific goals and may only score out of 90/80 for price.

Due diligence / financial analysis returnable:

• Latest approved annual financial statements of the tendering company (not parent or ultimate holding company), including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, and notes to the financial statements.
• For South African entities not audited: a signed copy of the public interest score (actual score, owner-managed indication, confirmation of external preparation) and copies of ITA34C for the current and previous years of assessment.
• For unincorporated JV or SPV: each partner must submit its own annual financial statements including all items listed above.

Bidders must submit the latest approved annual financial statements of the tendering company (not the parent or ultimate holding company), including:

• Background to the company
• Signed director's report
• Signed auditor's/reviewer's/compiler's/accounting officer's report
• Statement of financial position
• Statement of comprehensive income
• Statement of changes in equity
• Statement of cash flows
• Notes to the financial statements

South African entities that are not audited must also submit:

• A signed copy of the public interest score, showing the actual score, indicating whether the company is owner-managed, and confirming whether the annual financial statements were externally prepared
• Copies of ITA34C for the current and previous years of assessment

For unincorporated joint ventures (JV) or special purpose vehicles (SPV), each partner must submit its own annual financial statements including all items listed above.

Returnable documents:

• Form A must be completed and signed.
• On the Cover tab, select exactly one category by typing 1 in the relevant box; selecting more than one causes an error.
• Complete the required details on the Returnables tab, save as PDF and sign, or sign and lock the sheet before sending.
• The applicable requirements for the selected category are automatically indicated; rows for non-applicable requirements may be hidden.

Quality evaluation is weighted across five sections:

• Section A: Quality Management System Requirements (ISO 9001) – weight 25%
• Section B: Evidence of QMS in operation – weight 25%
• Section C: Contract Quality Plan – weight 20%
• Section D: Quality Control Plan – weight 20%
• Section E: User-defined additional requirements – weight 10%

Scoring options for Section A:

• Option 1: Valid ISO 9001 certification by an approved, authorised certification authority with recognised international accreditation; certificate must be valid and scope relevant.
• Option 2: Evidence of an operating QMS (QMS manual, quality policy, objectives, documented information, internal audit records).

Section B requires documented information for roles/responsibilities, control of externally provided processes, internal audit report, and management review records.

Section C requires a draft Contract Quality Plan specific to the scope of work (per ISO 10005).

Section D requires a QCP/ITP example for similar work.

Section E requires Form A completed and signed, plus any additional requirements per scope.

The scorecard includes fields for QM28 request and Valuation report, but their mandatory status is not specified.

Pre-contract award quality requirements apply. The bidder must select one applicable category (Category 1, 2, 3, or 4) as per clause 3.5 of specification 240-105658000. The document indicates Category 2 is applicable for this tender. Site assessment applicability must be indicated. Post-contract award requirements include contract execution, supplier quality performance monitoring, and quality audits related conditions.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided content.

The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per document 240-68099512 Rev 9. Pre-contract award quality requirements apply. Post-contract award requirements include contract execution (clause 3.7), supplier quality performance monitoring (clause 3.7), and quality audits related conditions (clause 3.8).

The tender is for the supply, delivery to site, offloading and installation of MV switchgear protection project's material and components at Arnot Power Station, for a period of 36 months. The scope includes all associated works and services as detailed in the tender documents.

Closing date: 23 September 2026 at 10:00 (SAST)

Briefing session: 15 October 2026 at 10:00 – non-compulsory clarification meeting and site visit (venue not fully stated in the source).

Enquiries

• Contact: Ms. Teams
• Email: [email protected]
• Telephone: 013 297 9923

Submission address: Via Eskom E-tendering page (no physical address provided).

Submission method: E-tendering via the Eskom Tender Bulletin site on the Eskom E-tendering page. No paper tenders accepted.

• Upload and finalise the tender before the closing date and time; the system will not accept changes after closing.
• Submit documents in the relevant folders (Technical, Commercial, Financial) as indicated on the e-tendering page.
• Tenders must be in English, completed in ink (if written), and signed by an authorised representative.
• Ensure all uploaded PDF/Excel files are not corrupt or unreadable.
• Returnable documents (mandatory at closing, unless noted otherwise):
• C1.1 Form of Offer and Acceptance: signed offer forming the basis of acceptance.
• SBD 6.1 Preference Points Claim Form: claims B-BBEE preference points under PPPFA.
• Tax Evaluation questionnaire: determines tax compliance status.
• Acknowledgement Form: confirms receipt of tender documents and states whether the tender is for the whole or part of the scope.
• SDL&I Undertaking (annexure): must be submitted by contract award; failure to do so means the tender will not be considered for award.
• Supplier Integrity Pact and Integrity Declaration Form: discloses any interest with Eskom employees/directors and commits to ethical conduct.
• Proof of authority to act as agent (if applicable).
• Late tenders are not accepted under any circumstances.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis, then price and specific goals.

• Basic compliance: failure to submit original and copy (paper) or to upload e-tender renders the tender non-responsive.
• Mandatory returnables: missing mandatory documents at closing leads to disqualification.
• Pre-qualification criteria: if stipulated, must be met; no double-dipping of criteria across phases.
• Functionality: if applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed.
• Financial analysis: Eskom assesses financial risk; if risk is too high and no mitigating factors, the tenderer will not be considered for award.
• Price and specific goals: Prices scored out of 80 or 90 points; specific goals scored out of 10 or 20 points. The 80/20 or 90/10 system applies depending on the tender value.
• B-BBEE points (specific goals) are awarded per the table: Level 1 = 10 (80/20) or 20 (90/10); Level 2 = 9/18; Level 3 = 6/14; Level 4 = 5/12; Level 5 = 4/8; Level 6 = 3/6; Level 7 = 2/4; Level 8 = 1/2; Non-compliant = 0.
• Contract awarded to the tenderer scoring the highest total points, subject to section 2(1)(f) of the PPPFA.
• Conditional discounts are not taken into account for evaluation.

Scope: Supply, deliver to site, offloading and installation of MV switchgear protection project's material and components at Arnot Power Station.

• Contract period: 36 months.
• The tenderer must not sub-contract 100% of the scope of work; doing so disqualifies the tender.
• All procedures applicable to the project must be listed and sent to contractors, who must acknowledge them by signing Annexure B.
• The successful tenderer may be required to provide cataloguing information per item after contract award; materials must be labelled per Eskom's labelling specifications.

Payment terms: Eskom pays within 30 days of receipt of an undisputed tax invoice.

• For contracts below R50 million (incl. VAT), payment within 30 days.
• For contracts above R50 million (incl. VAT), payment terms as stipulated in the contract.
• Prices must be fixed for the contract duration, unless otherwise stated.
• Rates and prices must be in South African Rand, unless otherwise instructed.
• Include all duties, taxes (including VAT) and levies in the prices.
• If security for performance is required, the tenderer must indicate at least two financial institutions it will approach; Eskom may reject unsuitable institutions.
• Eskom's VAT registration number (4740101508) must appear on tax invoices.

Eligibility: Must be eligible to do business with Eskom and not under any restriction.

• CSD registration: Proof of CSD registration or CSD number/report required at closing for B-BBEE level verification.
• B-BBEE: Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit required to claim preference points. If not provided at closing, the tenderer will score zero for B-BBEE but may not be disqualified if otherwise responsive.
• CIDB: If stipulated, registration with CIDB is mandatory at closing; proof of application may be accepted at closing, but actual proof must be submitted by contract award.
• COIDA: Original certificate of good standing or proof of application from the Compensation Fund (South African tenderers only).
• Quality: Compliance with quality management specification 240-105658000 (previously QM58) and ISO 9001 requirements.
• Safety, Health, Environment and Quality (SHEQ): Proof of SHEQ systems, policies and capabilities must be provided at closing.
• OHS: Submit a Health and Safety Plan/OHS Manual specific to the project, OHS costing, signed OHS policy, proof of OHS competency (e.g., training, risk assessments, first aid, working at heights, etc.).
• Environmental: Submit an Environmental Management Plan (EMP) specific to the project, Environmental Policy, and Waste Management Plan.
• Financial: Submit latest approved annual financial statements (no drafts) of the tendering company, including background, signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unincorporated JV/SPV, each partner must submit its own statements.
• Public interest score: Signed copy (for South African entities not audited) with actual score, owner-managed status, and whether externally prepared.
• ITA34C: Copies for current and previous years of assessment (for South African entities not audited).
• Misrepresentation or falsification of information leads to disqualification, suspension from doing business with State-Owned Companies for up to 10 years, and possible jail time.

Functionality requirements are applicable. Mandatory technical evaluation criteria are specified in the tender. Specific goals (B-BBEE) are evaluated as part of the 80/20 or 90/10 preference point system. Tenderers failing to provide B-BBEE documentation will score zero for specific goals but will not be disqualified if otherwise responsive. Conditional discounts are not considered in evaluation.