Rental & maintenance of 300 portable chemical toilets – victor khanye local municipality tender (mpumalanga)

Employer's agent:

• Name: Mr TM Mashabela
• Capacity: Municipal Manager
• Address: Victor Khanye Local Municipality, P.O. Box 6, Delmas, 2210
• Telephone: 013-665-6000

Submission address:

Victor Khanye Local Municipality

Corner Samuel and Van Der Walt Street

Delmas, 2210

Tender box location: Victor Khanye Local Municipality (same physical address).

Submission method: single-volume tender offer delivered to the tender box at Victor Khanye Local Municipality, Corner Samuel and Van Der Walt Street, Delmas, 2210. No two-envelope procedure; no alternative offers accepted; no additional copies required. The original and each copy must be sealed separately, marked ORIGINAL and COPY, with the outer package showing only the employer's address and identification details. Tenders submitted by fax or email will be rejected. Proof of posting is not proof of delivery.

Returnable documents (all must be completed, signed, and submitted):

• Schedule 1: Resolution of Board of Directors authorising the bid.
• Schedule 2: Resolution of Board of Directors to enter into consortia or joint ventures (if applicable).
• Schedule 3: Special Resolution of Consortia or Joint Ventures (if applicable).
• Schedule 4: Schedule of proposed sub-contractors.
• Schedule 5: Commitments of Tenderer.
• Schedule 6: Record of Addenda to tender documents.
• Schedule 7: Clarification Meeting Attendance Certificate (if a clarification meeting is held).
• Schedule 8: Compulsory enterprise questionnaire.
• MBD 2: Tax Clearance Certificate (original valid SARS certificate).
• MBD 4: Declaration of Interest.
• MBD 5: Declaration for procurement above R10 million (with latest three years audited financial statements if required).
• MBD 6.1: Preference Certificate (B-BBEE claims).
• MBD 7.1: Contract form for purchase of goods/works.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.
• Company Profile.
• Valid Security Clearance of All Directors.
• Insurance cover minimum R100,000,000 (Fidelity Guarantee and Public Liability).
• Company PSIRA valid certificate.
• Form of Offer (C1.1) completed in words and figures.
• Contract Data Part 2 (C1.2) completed and signed.
• MBD 3.1 Pricing Schedule (prices carried over to Form of Offer).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Tenders received after the closing time.
• Non-responsive tenders (material deviation from specifications) will be rejected and cannot be made responsive later.
• Alterations to documents not initialled; erasures and masking fluid prohibited.

Evaluation procedure: Functionality, Price, and Targeted Goals (in that order).

• Functionality: Bidders must be qualified and professionally registered for the consultancy service, and have managerial capacity, reliability, and experience relevant to the project. Bidders must prepare presentations (as required).
• Price: Evaluated as a comparative offer; financial offers scored to two decimal places.
• Targeted Goals: Preference points claimed as per MBD 6.1 (80/20 or 90/10 system applies, as per PPPFA).

Minimum qualifying score: Not stated in the document.

Eligibility criteria (must be met to submit):

• Professionally registered for the consultancy service.
• Managerial capacity, reliability, and experience.
• Full CSD Report (not older than 3 months).
• Valid Tax Clearance Certificate (SARS).
• Municipal accounts for business and all directors (not older than 3 months, not in arrears more than 90 days).
• Not listed on the Register of Tender Defaulters.
• No abuse of the Employer's Supply Chain Management System or failure to perform on a previous contract.
• No conflict of interest that would compromise performance.
• Valid security clearance for all directors.
• Insurance cover of at least R100,000,000 (Fidelity Guarantee and Public Liability).
• Valid PSIRA certificate.

Scope: Supply (rental), install, and maintain/service 300 portable chemical toilets at informal settlements around Victor Khanye Local Municipality.

Contract period: 36 months (3 years).

Service requirements: The service provider must supply, install, and maintain/service the portable chemical toilets. Specific service levels, quantities per site, and maintenance frequency are not detailed in the available text.

Bidders must understand the Special Conditions of Contract, Specifications, Terms of Reference, and Scope of Works.

Pricing format: MBD 3.1 Pricing Schedule; prices must be fixed for the contract duration and stated in Rand. VAT must be shown separately. The tendered price (VAT inclusive) must be carried over to the Form of Offer (C1.1).

Insurance: Minimum R100,000,000 cover for Fidelity Guarantee and Public Liability.

Financial capacity: For procurement above R10 million, bidders must complete MBD 5 and submit the company's latest three years audited financial statements (as and when required).

No bid security, bond, or retention requirements are stated in the document.

CSD registration: Full CSD Report (not older than 3 months) must be submitted; a summary is not acceptable.

Tax compliance: Original valid Tax Clearance Certificate issued by SARS (CSD compliant status).

Municipal accounts: The business and all directors must submit municipal accounts not older than 3 months at closing, and not in arrears more than 90 days. Proof of business and director addresses must match CIPC registration unless alternative proof is provided (e.g., lease agreement with landlord's municipal account, or stamped letter from Ward Councillor/Traditional Authority for rural areas). Affidavits may be required where addresses differ; all certifications must not be older than 6 months at closing.

B-BBEE: Preference points claimed via MBD 6.1; bidders must submit an original, valid, or certified copy of their B-BBEE certificate or affidavit to qualify for preference points.

PSIRA: Valid PSIRA certificate required.

Security clearance: Valid security clearance for all directors required.

Professional registration: Bidders must be professionally registered for the consultancy service.

Register of Tender Defaulters: Bidders and directors must not be listed on the Register of Tender Defaulters.

Local content: Not stated in the document.