Supply, deliver and commission a new carbon coater - council for

Payment terms: No upfront or deposit payments. CGS pays 30 days after delivery of goods/services and receipt of invoice. Pricing must be submitted in a separate sealed envelope as part of the two-envelope bidding procedure. Price evaluation uses a comparative formula: Ps = 80 * (1 - (Pt - Pmin)/(Pmax - Pmin)), where Ps = points scored, Pt = comparative price of bid under consideration, Pmin = comparative price of lowest acceptable bid. Include a detailed price breakdown with cost drivers in Schedule 5. Bid validity period: 120 calendar days from closing date.

Threshold: 30 days

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

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- Supply, deliver, and commission a carbon evaporation coater to Silverton, Pretoria. - Include installation, commissioning, and training for 5 employees. - Provide a 3-year service and maintenance contract (on-site/remote technician support, call-out fees, travel costs per km). - Submit a fully priced schedule in ZAR, inclusive of VAT, taxes, import/export duties, and all other charges. - Use a fixed-price approach with no post-approval variations; foreign exchange risk remains with the supplier. - Stipulate exchange rates for foreign-sourced items and ensure compliance with South African tax/import regulations. - Failure to price any line item or non-compliance with submission deadlines (17 June 2026, 11H00 AM) will result in disqualification.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

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Submit a fully priced pricing schedule with all line items completed. Failure to price any line item will result in disqualification. All costs must be inclusive of VAT, taxes, import/export duties, and any other applicable charges. Use a fixed-price approach—no price variations will be allowed after approval. Foreign exchange risk remains with the supplier. The signed and dated pricing schedule must be submitted by the closing date and time.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Evaluation will consider: 1) Capability to supply, deliver, and commission a carbon evaporation coater. 2) Ability to provide installation, commissioning, and training for 5 employees. 3) Provision of a 3-year service and maintenance contract (on-site/remote technician support, call-out fees, travel costs). 4) Transparency in pricing (exchange rates for foreign-sourced items must be stipulated). 5) Compliance with South African tax and import/export regulations. Fixed-price bids with no post-award adjustments are mandatory.

Why it matters: The source says this applies after appointment and concerns contract delivery.

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Supply, deliver, and commission a carbon evaporation coater. Deliver to Silverton, Pretoria. Include installation, commissioning, and training for 5 employees. All additional charges (e.g., taxes, import duties, custom duties) must be specified and included in the pricing. A 3-year service and maintenance contract is required, covering: on-site and remote technician support (hourly rates), call-out fees, and travel costs (per km).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Scope: Supply, deliver, and commission a new carbon evaporation coater for SEM sample preparation, including a 3-year maintenance contract. Mandatory specifications: Chamber diameter ≥150 mm; turbo-pumped vacuum with rotary pump connection; chamber vacuum level <1x10^-5; stage must accommodate ≥6x 30 mm resin mounts and 10 mm aluminium stubs; motorised rotating stage; built-in colour touchscreen interface; film thickness monitor; carbon rod source with shaper; one set of compatible carbon rods. Additional requirements: Minimum 12-month warranty on coater and accessories; 3-year servicing/maintenance contract (includes breakdown support, remote assistance via phone/email, spares provision); supplier must have a South African office with local service engineers available onsite within 48 hours; onsite training for 5 users on instrument operation and general maintenance; comprehensive English operating manual from the manufacturer. Non-compliance with mandatory specifications results in disqualification.

Threshold: Minimum 12-month warranty on coater and accessories

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit bids in a sealed outer envelope containing two separate sealed envelopes: one for the technical proposal and one for the price proposal (two-envelope bidding procedure). Use only the official tender documents provided—do not retype. Submit three copies: one original and two copies. All forms must be completed in black ink and signed by an authorised official. Required documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), CSD report, tax compliance proof (SARS TCS PIN or certificate), company registration certificate, shareholding breakdown, BBBEE certificate (SANAS/DTI or sworn affidavit), and JV agreement (if applicable). Failure to submit any required document may lead to disqualification. Bids must be deposited in the tender box at Council for Geoscience, 280 Pretoria Street, Silverton, Pretoria, before 17 June 2026 at 11:00. Late, faxed, emailed, or incomplete submissions will be rejected. Initial each page of the tender document in the top right-hand corner. Include an index and structure the response as per the specified schedules (e.g., Executive Summary, SBD forms, functional response, price breakdown). For joint ventures/consortiums, submit a JV agreement with percentage splits, roles, responsibilities, JV bank account details, and power of attorney for the lead partner.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Evaluation follows a three-gate process: Gate 1 (Mandatory Criteria), Gate 2 (Administrative Criteria), Gate 3 (Price and Specific Goals). Mandatory criteria for eligibility: 1) Must be tax compliant and registered on the CSD. 2) Must be an authorized agent/distributor for the quoted equipment (OEM letter required). 3) Must have a South African office with service engineers available onsite within 48 hours. 4) Must fully comply with all mandatory technical specifications (e.g., chamber diameter ≥150mm, turbo pump, motorized rotating stage, etc.). 5) Bids from persons in the service of the state, or companies with such directors, are not allowed. 6) Bidders on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers are disqualified. Administrative criteria: Submit all required forms (SBD 1, SBD 4, SBD 6.1) and documents (CSD report, tax compliance proof, company registration, BBBEE certificate, JV agreement if applicable). Non-compliance may result in disqualification. Price and Specific Goals: 80/20 preference point system. Price evaluation (80 points) uses the formula: Ps = 80 * (1 - (Pt - Pmin)/(Pmax - Pmin)). Specific Goals (20 points): 10 points for 51% black ownership, 10 points for 30%+ black women ownership. Submit SBD 6.1 and valid BBBEE certificate to score. CGS reserves the right to award to a bidder that did not score the highest points, in accordance with PPPFA.

Threshold: 80 points

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. CGS verifies tax status via CSD or SARS. Non-compliant bidders have 7 working days to correct; failure results in disqualification. CSD registration: Mandatory for all bidders. Submit proof of CSD registration (vendor number). For JVs/consortiums, each party must be CSD-registered. B-BBEE: Submit valid SANAS-accredited or DTI BBBEE certificate (or sworn affidavit) to score specific goals (51% black ownership = 10 points; 30%+ black women ownership = 10 points). For JVs, submit consolidated certificate (incorporated) or proportional proof (unincorporated). SBD forms: Complete and sign SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Points Claim). Company registration: Submit latest original certified copies of registration certificate and shareholding breakdown (race, gender, percentage). Joint ventures: Submit JV agreement with percentage splits, roles, responsibilities, JV bank account details, and power of attorney for the lead partner. Foreign bidders: Must comply with tax requirements if operating in SA; otherwise, TCS PIN not required. No bids accepted from state employees or entities with state-employed directors/members.

Threshold: 10 points

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.