ICT portfolio management office (microsoft-based) for the department of home affairs digital transformation strategy — 36 months, renewable by 24 months
230 Johannes Ramokhoase Street - Pretoria - Pretoria - 0001
Organization Type
GOVERNMENT
Published
06 Nov 2026
OCDS Reference
ocds-9t57fa-177155
Summary
The department of home affairs requires a service provider, appointed from SITA rfb1183, to establish an ICT portfolio management office (pmo) that delivers the department's digital transformation strategy using microsoft-based portfolio management. The contract runs for 36 months, with a possible 24-month renewal subject to satisfactory performance and available funds. Only service providers already appointed under SITA rfb1183 may bid, and an original SARS tax clearance certificate must be submitted before award. The most consequential consideration is that bidders must be on the SITA rfb1183 panel; non-panel providers cannot bid regardless of capability.
Key Requirements
SITA RFB1183 panel: Only service providers appointed under SITA RFB1183 may bid; proof of appointment is required.
Tax compliance: An original SARS tax clearance certificate must be submitted before contract award; bidders with tax matters not in order will not be awarded.
Contract term: 36 months, with a possible 24-month renewal subject to satisfactory performance and availability of funds.
Performance security: The successful bidder must furnish a performance security within 30 days of award, in the amount set in the Special Conditions of Contract, as a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
Pricing: Quoted prices are fixed for the contract and may not vary except for adjustments authorised in the Special Conditions of Contract or in a bid validity extension request.
Penalties: Late delivery or non-performance attracts a penalty at the current prime interest rate per day of delay, and the purchaser may terminate for default.
Conduct: Corrupt, fraudulent, collusive or restrictive practices are prohibited; collusive bidding may lead to bid invalidation, contract termination, restriction from public-sector business for up to 10 years, and damages.
APPOINTMENT OF A SERVICE PROVIDER FROM SITA RFB1183 FOR THE ESTABLISHMENT OF AN ICT PORTFOLIO MANAGEMENT OFFICE (PMO) TO DELIVER THE DIGITAL TRANSFORMATION STRATEGY (MICROSOFT-BASED PORTFOLIO MANAGEMENT) FOR A PERIOD OF THIRTY-SIX (36) MONTHS, WITH A POSSIBILITY TO RENEW FOR TWENTY-FOUR (24) MONTHS, SUBJECT TO SATISFACTORY PERFORMANCE OF THE SERVICE PROVIDER AND THE AVAILABILITY OF FUNDS.
Tender context
Return to this tender’s issuing organisation, province, or category.
Appointment of a service provider from SITA rfb1183 for the establishment of an ICT portfolio management office (pmo) to deliver the digital transformation strategy (microsoft-based portfolio management) for a period of thirty-six (36) months, with a possibility to renew for twenty-four (24) months, subject to satisfactory performance of the service provider and the availability of funds.
230 Johannes Ramokhoase Street - Pretoria - Pretoria - 0001
Professional Services & Consulting Industry Profile
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Typical Documents
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Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Department of Home Affairs requires a service provider, accredited on SITA RFB1183, to establish and operate an ICT Portfolio Management Office (PMO) that delivers its Digital Transformation strategy using Microsoft-based portfolio management tools. The provider must configure and customise DHA's existing Microsoft 365 and Power Platform environment, supply on-site professional resources, and transfer skills over a 36-month term, with a possible 24-month renewal.
The department requires a service provider, appointed from SITA RFB1183, to establish an ICT Portfolio Management Office (PMO) delivering a Microsoft-based portfolio management solution in support of its digital transformation strategy. The appointment runs for 36 months, with a possible 24-month renewal subject to satisfactory performance and availability of funds.
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Bid-ready summary
Eligibility
Only service providers appointed under SITA RFB1183 may bid.
Tax matters must be in order: an original SARS tax clearance certificate must be submitted before award.
Bidders must not engage in corrupt, fraudulent, collusive or restrictive practices.
Collusive bidding may be referred to the Competition Commission, may invalidate the bid, may lead to termination and may restrict the bidder from public-sector business for up to 10 years.
The National Industrial Participation Programme applies to contracts subject to the NIP obligation.
The Department of Home Affairs requires a service provider, appointed from SITA RFB1183, to establish an ICT Portfolio Management Office (PMO) that delivers the department's digital transformation strategy using Microsoft-based portfolio management.
Contract period
Initial term: 36 months.
Possible renewal: 24 months, subject to satisfactory performance and availability of funds.
Goods and services supplied must conform to the standards stated in the bidding documents and specifications.
Inspection and testing
Pre-bid testing is for the bidder's account.
Where inspection is a bid condition, the bidder's premises must be open at all reasonable hours for inspection by the department or its representative.
If inspections are introduced during the contract, the purchaser arranges and pays for them.
Inspection, test and analysis costs are borne by the purchaser where supplies comply, and by the supplier where they do not.
Non-compliant supplies may be rejected and must be removed and replaced at the supplier's cost and risk.
Rejection does not affect the purchaser's right to cancel the contract for breach.
Records
The supplier must allow the purchaser to inspect and audit its records relating to performance if required.
The successful bidder must furnish a performance security within 30 days of receiving the contract award notice.
The amount is set in the Special Conditions of Contract.
Acceptable forms: a bank guarantee or irrevocable letter of credit from a reputable bank acceptable to the purchaser, or a cashier's or certified cheque.
The security is payable to the purchaser as compensation for loss if the supplier fails to complete its obligations.
It is released within 30 days after completion of the supplier's performance obligations, including warranty obligations, unless the Special Conditions of Contract provide otherwise.
Payment
Invoices must be accompanied by a copy of the delivery note and any other obligations stipulated in the contract.
Payment is due promptly and in any case no later than 30 days after submission of an invoice or claim.
Payment is made in Rand unless the Special Conditions of Contract state otherwise.
Pricing
Prices quoted in the bid are fixed and may not vary, except for adjustments authorised in the Special Conditions of Contract or in a request to extend bid validity.
Penalties
Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
The purchaser may also terminate the contract for default.
No contract will be concluded with a bidder whose tax matters are not in order.
An original tax clearance certificate issued by SARS must be submitted before award.
SITA framework
Bidders must be service providers appointed under SITA RFB1183.
Conduct
Corrupt, fraudulent, collusive and restrictive practices are prohibited.
A bidder found guilty of collusive bidding may have its bid invalidated, its contract terminated, be restricted from public-sector business for up to 10 years, and be liable for damages.
National Industrial Participation Programme
The NIP Programme applies to contracts subject to the NIP obligation.
The General Conditions of Contract (July 2010) apply to the contract and may not be amended.
Special Conditions of Contract (SCC) supplement the GCC; where they conflict, the SCC prevails.
Performance security
The successful bidder must furnish a performance security within 30 days of the award notice, in the amount stated in the SCC.
Acceptable forms: a bank guarantee or irrevocable letter of credit acceptable to the purchaser, or a cashier's or certified cheque.
The security is released within 30 days after completion of the supplier's performance obligations, including warranty obligations, unless the SCC provide otherwise.
Delivery and inspection
Goods and services must conform to the standards in the bidding documents and specifications.
Pre-bid testing is for the bidder's account.
The purchaser may inspect, test or reject non-compliant supplies; rejected supplies are held, removed and replaced at the supplier's cost and risk.
Warranty
Goods must be new, unused, of the most recent model and free of defects.
The warranty runs for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends first, unless the SCC provide otherwise.
The supplier must repair or replace defective goods at its own cost within the period stated in the SCC.
Payment
Invoices must be accompanied by a copy of the delivery note and any other stipulated obligations.
Payment is due promptly and no later than 30 days after submission of an invoice or claim.
Payment is made in Rand unless the SCC state otherwise.
Prices
Quoted prices are fixed, except for adjustments authorised in the SCC or in a request to extend bid validity.
Amendments, assignment and subcontracting
No variation is valid unless made by written amendment signed by both parties.
The supplier may not assign its obligations without the purchaser's prior written consent.
All subcontracts must be notified to the purchaser in writing; notification does not relieve the supplier of liability.
Delays and penalties
The supplier must notify the purchaser in writing of any delay, its likely duration and its cause.
The purchaser may extend time with or without penalties, ratified by contract amendment.
Late delivery or non-performance attracts a penalty at the current prime interest rate for each day of delay, calculated on the delivered price of the delayed goods or unperformed services.
The purchaser may also terminate the contract for default.
Termination
The purchaser may terminate in whole or in part for failure to deliver, failure to perform any other obligation, or corrupt or fraudulent practices.
On termination the purchaser may procure similar goods or services and recover excess costs from the supplier.
The purchaser may impose a restriction penalty prohibiting the supplier from public-sector business for up to 10 years.
The supplier has 14 days to give reasons why a proposed restriction should not be imposed.
A court conviction under sections 12 or 13 of the Prevention and Combating of Corrupt Activities Act may lead to endorsement on the Register for Tender Defaulters and a ban of 5 to 10 years.
The purchaser may terminate without compensation if the supplier becomes bankrupt or insolvent.
Force majeure
The supplier is not liable for forfeiture of performance security, damages or termination for default caused by force majeure.
The supplier must notify the purchaser in writing and continue performance as far as reasonably practical.
Disputes
The parties must first attempt amicable resolution by mutual consultation.
If unresolved after 30 days, either party may give notice of intention to mediate.
If mediation fails, the dispute may be settled in a South African court.
Mediation rules are set in the SCC.
The parties must continue performing their obligations and the purchaser must pay amounts due during the dispute.
Liability
The supplier is not liable for indirect or consequential loss, loss of use, loss of production, loss of profits or interest costs, except for penalties and damages owed to the purchaser.
The supplier's aggregate liability may not exceed the total contract price, except for the cost of repairing or replacing defective equipment.
Governing language and law
The contract is written in English and all correspondence must be in English.
South African law applies unless the SCC state otherwise.
Notices
Written acceptance of a bid is sent by registered or certified mail; other notices by ordinary mail to the address in the bid or later notified in writing.
Time periods run from the date of posting.
Taxes and duties
A foreign supplier is responsible for all taxes, stamp duties, licence fees and levies imposed outside South Africa.
A local supplier is responsible for all taxes, duties and licence fees incurred until delivery.
No contract will be concluded with a bidder whose tax matters are not in order; an original SARS tax clearance certificate must be submitted before award.
National Industrial Participation Programme
The NIP Programme applies to all contracts subject to the NIP obligation.
Restrictive practices
Collusive bidding is prohibited under the Competition Act.
The purchaser may refer suspected collusion to the Competition Commission.
A guilty finding may lead to invalidation of the bid, termination, restriction from public-sector business for up to 10 years, and a claim for damages.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
HALLMARK BUILDING, 230 Johannes Ramokhoase St, Pretoria Central, Pretoria, 0001, South Africa
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Official source
eTenders.gov.za
Documents found
2
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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