Request - PRASA

Validity period: 60 working days from closing date, with possible extension.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Pricing must be in South African Rand (ZAR), inclusive of all applicable taxes. Submit pricing strictly in accordance with the provided Price Schedule/BOQ (Section 4); deviation may result in a non-responsive bid. Provide a firm price offer with clear basis, cost breakdown, and price escalation formula (if applicable). Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the highest-scoring bidders if the highest bid is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice. Validity period: 60 working days from closing date, with possible extension request. Price offer must remain valid until contract finalization.

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory documents: Completed Price Schedule/BOQ, certified proof of Pest Control Operator registration (SAPCA/PCIPC), and all Stage 1A/1B compliance documents (e.g., Tax Compliance PIN, CSD registration, COID, company registration).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Pricing must be in ZAR, inclusive of taxes, and strictly follow the provided Price Schedule/BOQ format.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Submit bids in a sealed envelope to the bid box at PRASA Regional Office, 8 Station Street, East London, by 27 May 2026 at 12:00 PM. Bidders must sign the submission register at SCM reception. Use only the official forms provided; do not re-type or alter them. Late, electronic, or incorrectly addressed bids will be disqualified. Ensure all mandatory returnable documents (e.g., Price Schedule/BOQ, Pest Control Operator registration proof, submission register signature) are included to avoid disqualification. No canvassing of PRASA employees is permitted during the bid process.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Submit bids in a sealed envelope to PRASA Regional Office, 8 Station Street, East London, by 27 May 2026 at 12:00 PM, with signed submission register at SCM reception. Late or electronic submissions are disqualified.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Personnel must wear visible photo ID, PPE, and adhere to PRASA policies; no unauthorized equipment or intoxicants on-site.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Scope: Once-off pest control and fumigation services at various PRASA stations in the Eastern Cape Region (East London–Burgersdorp Corridor, Port Elizabeth–Cradock Corridor, and MLPS Corridor). Services include: comprehensive integrated pest control (ants, cockroaches, flies, rodents, etc.), installation and maintenance of bait boxes (concealed and protected), regular reporting on work done, and site-specific recommendations for pest prevention. Areas: All offices, station facilities, staff toilets/ablution facilities, ticket offices, parking areas, and open spaces within PRASA precincts. Chemical Requirements: Use SABS-approved chemicals conforming to SANS standards. Submit Material Safety Data Sheets (MSDS) for all chemicals prior to application. Implementation: Personnel must wear visible photo ID, adequate PPE (OHS Act compliance), and adhere to PRASA policies. No unauthorized equipment (e.g., firearms, knives) or intoxicants allowed on-site. Rodent control: Use rodent repellents; dispose of carcasses appropriately. Fumigation: Use environmentally friendly, SABS-approved products. Provide ad-hoc services for snakes, bees, etc. Visitor’s register must be signed at all stations. Compliance: Strict adherence to health, safety, and environmental legislation.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation: 80 points for price (80/20 Preference Point System) and 20 points for B-BBEE goals (10 for EME 51% Black Owned, 10 for 51% Black Owned).

Threshold: 80 points

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Evaluation follows a two-stage process: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A: Mandatory Requirements - Failure to submit any of the following will result in automatic disqualification: (1) Completed Price Schedule/BOQ and Pricing/Delivery Form (Section 4) in the prescribed format; (2) Certified proof of registration as a Pest Control Operator with SAPCA or PCIPC; (3) Signed submission register at SCM reception. Stage 1B: Other Mandatory Requirements - Must be submitted in Envelope 1. If not provided upfront, these must be submitted within 7 days of request if awarded: (1) Proof of Company Registration (Certificate of Incorporation, CK1, or CK2); (2) Copies of Directors’ ID documents; (3) Valid SARS Tax Compliance Status (TCS) PIN (valid on closing date); (4) Completed ALL RFQ documentation (including declarations); (5) CSD Summary Report or CSD reference number; (6) Proof of Bank Account (bank-issued letter); (7) Valid Letter of Good Standing (COID); (8) Joint Venture/Consortium agreement or written intent (if applicable). Stage 1C: Documents for Scoring - Non-mandatory but required for scoring (zero score if not submitted): (1) Audited Annual Financial Statements/B-BBEE Certificate/Affidavit; (2) CIPC Documents/B-BBEE Certificate/Affidavit. Stage 2: Price (80 points) and Specific Goals (20 points). Price scoring uses the 80/20 Preference Point System formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Specific Goals: 10 points for EME 51% Black Owned (Audited Financial/B-BBEE Certificate/Affidavit) and 10 points for 51% Black Owned (CIPC Documents/B-BBEE Certificate/Affidavit). Total: 100 points. Bids are disqualified for: non-compliance with mandatory requirements, false claims, collusive bidding, or administrative incompleteness.

Threshold: 7 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory Compliance: (1) Tax Compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Apply for TCS PIN via SARS e-Filing (www.sars.gov.za). Foreign suppliers without a local entity are exempt from CSD registration but must have a branch, permanent establishment, or income source in South Africa. (2) Central Supplier Database (CSD): Self-register on National Treasury’s CSD (https://secure.csd.gov.za/). Business may not be awarded to unregistered suppliers. (3) B-BBEE: Submit B-BBEE Certificate/Affidavit or CIPC Documents for scoring (Stage 1C). (4) COID: Valid Letter of Good Standing. (5) Company Registration: Certificate of Incorporation or CK1/CK2. (6) Directors’ IDs: Copies of all directors’ ID documents. (7) Bank Account Proof: Bank-issued letter. (8) Pest Control Registration: Certified proof of registration with SAPCA or PCIPC. (9) Joint Ventures/Consortia: Submit agreement or written confirmation of intent to form JV if awarded. Disqualification Risks: Failure to provide mandatory documents, state employees or entities with state-employed directors/members, listing in the Register for Tender Defaulters/List of Restricted Suppliers, or non-compliance with administrative responsiveness (e.g., incomplete bids).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.