Maintenance services for coalescers and mobile purifiers and supply of filter elements at grootvlei power station (5 years)

The tender is an open invitation by Eskom for an as-and-when-required contract to maintain coalescers and mobile purifiers (routine and non-routine) and supply all types of filter elements at Grootvlei Power Station. The contract runs for 5 years. The tender documents are provided free of charge. The submission of a tender indicates acceptance of Eskom's Standard Conditions of Tender (accessible at www.eskom.co.za). Queries must be directed in writing to the Eskom Representative only.

Closing date: 15 January 2027 at 10h00

Clarification meeting: 26 November 2026, 13h00–15h00 (non-compulsory, held on MS Teams)

Clarification queries deadline: 5 working days before the tender closing date

Tender validity: 180 days from the closing date and time

Eskom Representative (technical enquiries and clarification):

• Name: Michael Dube
• Telephone: 017 779 8789
• Email: [email protected]

Procurement Manager (signatory on invitation):

• Name: Silindile Mncube

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission platform: Eskom Tender Bulletin (https://tenderbulletin.eskom.co.za)

Submission method: electronic via the Eskom Tender Bulletin site (https://tenderbulletin.eskom.co.za) by 15 January 2027 at 10h00.

• Upload under folders: Technical, Commercial, Financial, and Other.
• All documents must be in PDF; the price list must be in PDF and Excel format.
• File size limits: 50MB per file, 900MB total per submission. No zipped/compressed files.
• No hard copies accepted. Only the latest uploaded version counts; previous submissions are void.
• The submission status must be marked complete.
• Late tenders are not accepted.

Disqualifiable returnables (must be fully completed and submitted by closing, or the tenderer is disqualified):

• Annexure A: Authorisation Form (proof of authority to sign, e.g. board resolution).
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration (confirms adherence to the Supplier Integrity Pact).
• Annexure E: CPA Requirements for Local Goods/Services.
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable).
• Annexure G1-G4: SBD 6.2 Declaration for Local Production and Content (only if designated materials are included).
• Annexure H: SBD 1 Invitation to Bid (mandatory for all tenderers, including foreign).
• Annexure J: SBD 4 – Bidders Disclosure (declaration of interest).
• E-tendering Help Manual acknowledgement form.

Non-disqualifiable returnables (if not submitted by closing, a 5-working-day grace period is given; failure results in disqualification):

• Annexure I: SBD 6.1 Preference Points Claim (if not submitted, bidder gets 0 points for specific goals but is not disqualified).
• Tax clearance certificate or SARS e-filing PIN for local tenderers not registered on CSD; foreign tenderers with footprint must provide certified copy.
• Tax Evaluation Questionnaire (for services contracts).
• Employment Equity Act compliance proof (for designated employers).
• CIDB grading proof (where applicable, within 21 working days of closing if agreed).
• NEC or other Contract, completed in full.
• Pricing schedule (PDF and Excel).

Other required documents:

• COIDA certificate of good standing or proof of application (South African tenderers).
• Audited financial statements (previous 18 months or last year; not required for startups under 12 months, but must furnish first year statements if awarded).
• Environmental Management Requirement Checklist (SHE Policy, waste management plan, emergency plan, training records, SHE Officer appointment).
• Proof of valid CSD registration (mandatory contractual requirement, but not evaluated).

Evaluation stages:

1. Functionality/Technical – minimum threshold 70% to qualify. Tenderers below this are disqualified.
2. Price – scored out of 80 or 90 points (the 90/10 or 80/20 system applies).
3. Specific Goals (B-BBEE) – scored out of 20 or 10 points.
4. Ranking – price + specific goals added; highest ranked wins, though Eskom may award to a non-highest bidder if objective criteria justify it (see SDL&I requirements).

Price evaluation details:

• Prices are evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations, and compared on NPV basis.
• Unconditional discounts are considered; conditional discounts are applied at payment, not in evaluation.

Specific goals:

• Failure to submit evidence for a specific goal results in zero points for that goal, not disqualification.

Contractual requirements (assessed after evaluation, before award):

• Proof of CSD registration (mandatory).
• COIDA certificate, quality and environmental documents, and financial viability (audited statements) as applicable.
• Failure to meet contractual requirements may render the tenderer non-responsive.

The contract covers maintenance services on a routine and non-routine, as-and-when-required basis for coalescers and mobile purifiers, and the supply of all types of filter elements at Grootvlei Power Station.

Contract period: 5 years.

Site: Grootvlei Power Station, Mpumalanga.

Scope documents (attached to the ITT):

• Scope of Work (Annexure in the tender pack)
• NEC Engineering and Construction Contract
• Pricing Schedule/BOQ (PDF and Excel)

Additional technical requirements:

• If cataloguing is required, the tenderer must quote a line item for cataloguing; Eskom pays for this.
• Successful tenderer may need to provide cataloguing information per item after award.
• All materials delivered must be labelled per Eskom's labelling specifications.

Environmental and OHS requirements (part of contractual requirements):

• SHE Policy signed in terms of ISO 14001:2015 (15% weight in environmental checklist).
• Environmental management strategy including waste management plan, emergency preparedness/response plan, site/work-specific EMP (25%).
• Letter from top management guaranteeing protection of workers refusing environmentally hazardous work per section 29 of NEMA (20%).
• Proof of training and competency for persons performing significant environmental activities (15%).
• Appointment of a qualified SHE Officer with CV and qualifications (25%).
• COIDA certificate of good standing (South African tenderers).

Pricing Schedule/BOQ must be submitted if not contained in the NEC contract. For e-tendering, submit in PDF and Excel format. If cataloguing is required, add a line item. Prices are evaluated inclusive of VAT, corrected for arithmetic errors, and unconditional discounts are considered. Conditional discounts are not considered in evaluation but applied at payment.

Payment terms:

• Contracts below R50,000,000 (inclusive of VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (inclusive of VAT): payment within 60 days of receipt of undisputed invoices.

Pricing format:

• Pricing Schedule/BOQ must be completed and submitted (PDF and Excel for e-tendering).
• If the pricing schedule is part of the NEC contract, that contract must be completed in full.

Financial due diligence:

• Audited financial statements for the previous 18 months (or last year if not available) must be submitted.
• For JV/SPV, audited statements for each participant are required.
• Startup enterprises (formed within last 12 months) are exempt from audited statements at tender stage, but must furnish first-year statements once available.

Bid security/performance security: Not applicable (stated as N/A).

Mandatory eligibility criteria (non-compliance leads to disqualification):

• Not under any restriction to do business with Eskom or state-owned companies.
• Not a national of a country on any international sanctions list.
• Must not submit more than one tender (except e-tendering file-size limit allows multiple uploads).
• No conflict of interest; disqualification if a controlling partner or majority shareholder is common with another tenderer, or relationship allows access to information/influence.
• Tenders must be signed by authorised persons (proof of authorisation required).
• Not restricted by National Treasury, not on the Tender Defaulters list.
• Must not subcontract 100% of the scope of work.

CSD registration:

• Proof of valid and current CSD registration (CSD number/CSD report) is a mandatory contractual requirement.

Tax compliance:

• Local tenderers not registered on CSD or without a SARS e-filing PIN must submit a tax clearance certificate.
• Foreign tenderers with a footprint in SA must submit a certified tax clearance certificate; foreign suppliers without a footprint need not provide tax proof.

B-bbee:

• SBD 6.1 Preference Points Claim form (Annexure I) is used to claim points.
• Proof of B-BBEE status level: certificate issued by authorised body, or sworn affidavit as per B-BBEE Codes, or other requirement per the Act.

CIDB:

• Not applicable for this tender (services contract).

Employment Equity:

• Designated employers must provide proof of compliance, including submission of EE report to the Department of Labour.

Local production/content:

• SBD 6.2 and Annexures G1-G4 required only if designated materials are included.

Subcontracting:

• Subcontracting with subsidiary companies is discouraged and must be declared (may be seen as fronting).

SHEQ requirements and financial viability may be additional contractual requirements. COIDA certificate of good standing (or proof of application) is required for South African tenderers. The environmental checklist includes: SHE Policy signed per ISO14001:2015 (15%), environmental management strategy including waste management and emergency plans (25%), top management letter guaranteeing protection of workers refusing hazardous work (20%), proof of environmental training and competency (15%), and appointment of a qualified SHE Officer with CV and qualifications (25%).

Environmental management requirements are part of the contractual requirements, assessed via a checklist with weighted criteria: SHE Policy (15%), environmental management strategy (25%), legal protection of employees (20%), environmental training (15%), and SHE Officer appointment (25%). Evidence must be submitted with the tender. The checklist is scored, and 100% is the total possible score.

Contract will be the NEC3 Engineering and Construction Contract. The invitation is open, and tenderers must not be from sanctioned countries. Submitting more than one tender is prohibited (except e-tendering file-size limits). JV/consortium agreements must state joint and several liability. Tenderers must not have a conflict of interest. Tendering for the whole contract is required. Alternative tenders are not allowed. Eskom may negotiate with preferred bidders if tendered prices are not market-related. Payment terms: 30 days for contracts under R50m, 60 days for above R50m (inclusive of VAT). Subcontracting with subsidiaries is discouraged and must be declared.

Functionality/Technical evaluation applies with a minimum threshold of 70%. Price is scored out of 80 or 90 points, and Specific Goals (B-BBEE) out of 20 or 10 points, using the 90/10 or 80/20 system. Tenderers are ranked by adding price and specific goals scores. If a tenderer fails to submit specific goals evidence, they receive zero for that goal but are not disqualified. Mandatory contractual requirements (like CSD registration) are not evaluated but must be met before award.