What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender invites qualified service providers to transport 350 x 25kg bags of potatoes from ugie to flagstaff for ingquza hill local municipality, supporting local farmers under its local economic development programme. The contract requires roadworthy transport, compliance with road safety regulations, and completion within 14 working days of order receipt.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards β PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement β so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
14 sourced criteria
financial capacity
10 sourced criteria
pricing
11 sourced criteria
compliance returnables
22 sourced criteria
evaluation
16 sourced criteria
experience
3 sourced criteria
personnel
5 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
9 sourced criteria
equity registrations
2 sourced criteria
What the buyer was looking for
1Inferred operational need
Purpose: Support local farmers by improving market access, reducing logistical constraints, and enhancing income generation.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically β no action required from you.
Document read
Compliance review
Bid-ready summary
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
The Ingquza Hill Local Municipality (IHLM) seeks a service provider to transport 350 x 25kg bags of potatoes from Ugie to Flagstaff.
Purpose: Support local farmers by improving market access, reducing logistical constraints, and enhancing income generation.
Part of the Municipalityβs Local Economic Development (LED) programme and aligned with IDP and SDBIP targets for agricultural support.
Key output: Transportation completed by August 2026 with signed delivery confirmation from Wendy and Gary Farm.
Performance indicator: Number of Ingquza Hill farmers supported (annual target: 1 support intervention implemented).
Important Dates
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Closing date: 06 August 2026.
Closing time: 12:00.
Tender validity period: 90 days from closing date.
Contact Information
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Technical enquiries: Planning and Development, Contact: A. Mashaba, Phone: 039 252 0131, Email: [email protected].
Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
Submission Guidelines
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Submit bids in a sealed envelope by hand to: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
Closing date and time: 06 August 2026 at 12:00.
Late, couriered, faxed, or emailed tenders will not be accepted.
Envelope must clearly reflect the tender number (IHLM/03/2026-27/ECON) and description.
Do not reproduce, alter, or omit pages from the tender document.
Initial every page of the bid.
Required documents: Valid Full CSD Proof of registration, completed and signed Declarations (MBD1-9), valid SARS TCS Pin printout, proof of ownership or lease agreement (signed by both parties) with eNatis confirmation, and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days.
Failure to submit required documents will lead to disqualification.
Tender validity period: 90 days from closing date.
Bids must be submitted on original bid documentation provided by the municipality.
Evaluation Criteria
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Owned by black people who are youth (18-35 years old): 6 points (requires CSD registration report and ID copy of owner/director).
Owned by black women: 6 points (requires CSD registration report and ID copy of owner/director).
Owned by black people living with disability: 2 points (requires letter from a medical practitioner).
Owned by black people: 6 points (requires CSD registration report and ID copy of owner/director).
Failure to submit proof or documentation for specific goals will result in no points being awarded for those goals.
The organ of state reserves the right to verify claims and may disqualify bidders for fraudulent claims.
Technical Specifications
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Scope: Transportation of 350 x 25kg bags of potatoes from Ugie to Flagstaff.
Vehicle requirements: Suitable and roadworthy transport (e.g., truck) capable of carrying 16 tons.
Deliverables:
Deliver within agreed timelines (project must be completed within 14 working days after receiving the order).
Coordinate collection dates with farmers and municipal officials.
Deliver to Flagstaff and Lusikisiki Municipal branches.
Ensure proper documentation of quantities transported.
Provide proof of delivery signed by Wendy and Gary Farm.
Compliance requirements:
Vehicle must be licensed and insured.
Driver must possess a valid driverβs license and PDP (where applicable).
Comply with all road safety regulations.
Reporting: Submit transport schedule and logistics plan, delivery note signed by Wendy and Gary Farm, and invoice aligned to approved quotation.
Payment: Only upon submission of signed proof of delivery from Wendy and Gary Farm.
All services must be completed by August 2026.
Experience & Qualifications
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
Bidder must be a suitable and experienced service provider.
Must demonstrate ability to provide transportation support to local farmers.
Key personnel must be authorized to sign the bid and determine its terms.
Bidders must declare any relationships with persons in the service of the state involved in evaluation or adjudication.
Pricing Schedule
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
Only firm prices are accepted. Non-firm prices (e.g., subject to exchange rate variations) will be disqualified.
Pricing must include all applicable taxes (VAT, customs, excise duty, etc.).
All costs (transport, overheads, accommodation, etc.) must be included in the bid price.
Delivery costs must be included for delivery to the prescribed destination.
Bid must specify expected delivery date and comply with the specification.
Pricing schedule must be submitted for each delivery point if applicable.
Financial Requirements
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Pricing: Only firm prices will be accepted. Non-firm prices (e.g., subject to exchange rate variations) will not be considered.
Pricing schedule must include all applicable taxes (VAT, customs, excise duty, etc.).
All prices must cover transport, overheads, accommodation, and other expenses required for execution.
Prices must include all general risks, liabilities, and obligations set forth in the contract.
Delivery costs must be included in the bid price.
Bid validity: 90 days from closing date.
Payment terms: Within 30 days after receipt of invoice accompanied by delivery note.
Tax compliance: Original and valid Tax Clearance Certificate (or CSD number if TCS unavailable) must be submitted with the bid. Certified copies are not acceptable.
For consortia/joint ventures: Each party must submit a separate Tax Clearance Certificate, TCS Pin, or CSD number.
Compliance Requirements
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf (TENDER)
Mandatory documents for submission:
Valid Full CSD Proof of registration.
Completed and signed Declarations (MBD1-9).
Valid SARS TCS Pin printout (or CSD number if TCS unavailable).
Proof of ownership or lease agreement (signed by both parties) with eNatis confirmation.
Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days.
Tax compliance: Original Tax Clearance Certificate (valid for 1 year) must be submitted. Applications can be made via SARS eFiling or at any SARS branch.
B-BBEE: Preference points for specific goals (youth, women, disability, black ownership) require supporting documentation (CSD reports, ID copies, medical letters).
Restrictions: No bids accepted from persons in the service of the state or listed on the Register of Tender Defaulters.
Additional requirements: Certificate of Independent Bid Determination (MBD9) and Declaration of Bidderβs Past SCM Practices (MBD8) must be submitted.
Health & Safety
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
Vehicle must be licensed, insured, and roadworthy.
Driver must possess a valid driverβs license and Professional Driving Permit (PDP) where applicable.
Compliance with all road safety regulations is mandatory.
Proper documentation of quantities transported and proof of delivery signed by Wendy and Gary Farm are required.
Contractual Terms
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
Contract form: Must be filled in duplicate by the successful bidder and the municipality (MBD7).
Validity period: Tender offer remains valid for 90 days from closing date (or extended period as applicable).
Withdrawal: Tender cannot be withdrawn or amended during validity period without municipalityβs permission. Unauthorized withdrawal may result in liability for additional expenses incurred by the municipality.
Contract terms: Subject to IHLMβs Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.
Payment: Within 30 days after receipt of invoice and delivery note.
Municipality reserves the right not to appoint and to negotiate pricing where necessary.
Contract may be terminated for fraud, corruption, or failure to perform.
Section
Source: BID DOCUMENT FOR TRANSPORTATION OF 350 X 25KG POTATOES FROM UGIE TO FLAGSTAFF.pdf
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Mandatory requirement
Tax compliance: Original and valid Tax Clearance Certificate (or CSD number if TCS unavailable) must be submitted with the bid. Certified copies are not acceptable.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
Mandatory documents: Valid CSD registration, completed MBD1-9 declarations, SARS TCS Pin (or CSD number), proof of vehicle ownership/lease with eNatis confirmation, and a letter confirming no overdue municipal accounts.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
37Inferred operational need
Include a valid original Tax Clearance Certificate (or CSD number) with the bid; certified copies are not accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
38Mandatory requirement
Compliance with all road safety regulations is mandatory.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Inferred operational need
Required documents: Valid Full CSD Proof of registration, completed and signed Declarations (MBD1-9), valid SARS TCS Pin printout, proof of ownership or lease agreement (signed by both parties) with eNatis confirmation, and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
55Mandatory requirement
Tax compliance: Original Tax Clearance Certificate (valid for 1 year) must be submitted. Applications can be made via SARS eFiling or at any SARS branch.
Threshold: 1 year
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
57Mandatory requirement
Additional requirements: Certificate of Independent Bid Determination (MBD9) and Declaration of Bidderβs Past SCM Practices (MBD8) must be submitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
Submit bids by hand in a sealed envelope to 135 Main Street, Flagstaff, 4810 by 06 August 2026 at 12:00. Late or electronic submissions are not accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Inferred operational need
The Ingquza Hill Local Municipality (IHLM) seeks a service provider to transport 350 x 25kg bags of potatoes from Ugie to Flagstaff.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
85Inferred operational need
Withdrawal: Tender cannot be withdrawn or amended during validity period without municipalityβs permission. Unauthorized withdrawal may result in liability for additional expenses incurred by the municipality.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
91Inferred operational need
B-BBEE preference points (20% of evaluation) apply for youth, women, disability, and black ownership, with supporting documentation required.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements Β· requirements
Known supplier evidence
The linked award records LUXMAN HOLDINGS as appointed for this tender. Recorded contract value: 56000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
92Inferred operational need
B-BBEE: Preference points for specific goals (youth, women, disability, black ownership) require supporting documentation (CSD reports, ID copies, medical letters).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.