Supply, deliver, install, commission and test precision approach path indicators (papis) at chief dawid stuurman international airport

The procurement is for the supply, delivery, installation, commissioning and testing of Precision Approach Path Indicators (PAPIs). The scope includes installation, commissioning and maintenance of PAPI systems, with a requirement for a preliminary maintenance plan.

Minimum overall functionality threshold: 50 points out of 100.

Scoring breakdown:

• Company Experience (40 points): 3 projects/sites scores 20; more than 3 projects/sites scores 40.
• Site Manager Experience (10 points): more than 10 years scores 10; 5 to 10 years scores 5; less than 5 years scores 0.
• Site Manager Education (10 points): higher qualification in Electrical Engineering scores 10; Diploma in Electrical Engineering scores 5.
• Technician/Electrician Experience (15 points): more than 10 years scores 15; 5 to 10 years scores 10; less than 5 years scores 0.
• Technician/Electrician Education (15 points): above N3 Electrical/Electronic scores 15; N3 Electrical/Electronic scores 5; below N3 scores 0.
• Maintenance Programme and Schedule (10 points): no programme scores 0; programme without timelines scores 5; programme with timelines scores 10.

Evidence requirements:

• Company experience must be proven with a list of projects, high-level detailed scope, and completion letters with contactable references.
• Personnel experience must be supported by project details and references.
• Education must be supported by certified qualification certificates.
• Maintenance plan must be provided in Microsoft Project or Excel format, showing realistic time frames that meet required maintenance and service frequency.

Supply, deliver, install, commission and test Precision Approach Path Indicators (PAPIs).

Scope includes:

• Installation, commissioning and maintenance of Precision Approach Path Indicators.
• Provision of a preliminary maintenance plan (Microsoft Project or Excel format) with realistic time frames.

Relevant experience required in AGL (Airfield Ground Lighting) installations and/or maintenance, specifically PAPI systems.

Bidders must demonstrate a methodology for the installation, commissioning and maintenance of Precision Approach Path Indicators. The methodology should include a maintenance programme with realistic time frames, submitted in Microsoft Project or Excel format.

Minimum overall functionality threshold: 50 points out of 100.

Company experience (40 points):

• 3 projects/sites: 20 points
• More than 3 projects/sites: 40 points
• Proven experience in AGL installations and/or maintenance, specifically PAPI systems.
• Evidence: list of projects, high-level detailed scope, completion letters with contactable references.

Site Manager (20 points total):

• Experience (10 points): more than 10 years scores 10; 5 to 10 years scores 5; less than 5 years scores 0.
• Education (10 points): higher qualification in Electrical Engineering scores 10; Diploma in Electrical Engineering scores 5.
• Evidence: project details, references, certified qualification certificates.

Technician/Electrician (30 points total):

• Experience (15 points): more than 10 years scores 15; 5 to 10 years scores 10; less than 5 years scores 0.
• Education (15 points): above N3 Electrical/Electronic scores 15; N3 Electrical/Electronic scores 5; below N3 scores 0.
• Evidence: project details, references, certified qualification certificates.

Maintenance Programme and Schedule (10 points):

• No programme: 0 points
• Programme without timelines: 5 points
• Programme with timelines: 10 points
• Must be provided in Microsoft Project or Excel format.

Functionality criteria are used for evaluation. The minimum overall threshold is 50 points out of 100. The scoring breakdown is: Company Experience (40 points), Personnel Experience and Qualifications (50 points), and Maintenance Programme and Schedule (10 points).

The contract is for the supply, delivery, installation, commissioning and testing of Precision Approach Path Indicators (PAPIs) at Chief Dawid Stuurman International Airport.

The employer is Airports Company South Africa SOC Limited (Reg. No 1993/004149/30, VAT no 4930138393).

The contract is a NEC3 Term Service Contract (April 2013) with a service period of six months.

Closing date: 4 December 2026 at 11:00.

Starting date: upon signing of the contract by ACSA.

Service period: six months.

Assessment interval: on the 15th day of each successive month.

Payment period: 30 days upon receipt of a valid tax invoice.

Period for reply: 5 working days.

Contractor's plan to be provided within 5 calendar days from contract date.

No briefing or site visit dates stated.

Service Manager (Site 2):

• Name: Xolile Bekwa
• Address: Chief Dawid Stuurman International Airport, Allister Miller Drive, 6067
• Telephone: 041 507 9499
• Email: [email protected]

Employer:

• Name: Airports Company South Africa SOC Limited
• Address: Chief Dawid Stuurman International Airport, Allister Miller Drive, 6067
• Telephone: 041 509 8770

Insurance broker (for incident reporting):

• Company: Aon South Africa (Pty) Ltd - Construction & Engineering
• Contact: Priscilla Hart
• Address: 1 Sandton Drive, Sandhurst, Sandton, 2196
• Telephone: +27 (11) 944 7974
• Email: [email protected]

Submission address: not stated in the document.

Submission method: not stated in the document.

Closing time: 4 December 2026 at 11:00.

Returnable forms (all must be completed, signed and submitted):

• C1.1 Form of Offer and Acceptance: the signed offer, including the offered total (exclusive and inclusive of VAT) and the bidder's details.
• C1.2b Data provided by the Contractor: bidder's name, address, contact details, fee percentages, and key personnel details with CVs appended.
• C2.2 Price List (Activity Schedule): completed with VAT-exclusive prices for each activity.
• Schedule of Deviations: any deviations from the tender documents must be listed here; no other deviations are valid.
• Proof of insurance (Professional Indemnity and Aviation Liability) must be provided before contract signature.
• Annual compliant B-BBEE certificate and Tax Clearance Certificate must be presented annually.

Disqualification risks:

• Failure to provide required insurance certificates before contract signature.
• Failure to present annual B-BBEE and tax clearance certificates (material breach, may lead to cancellation).
• Alterations to the original pricing text will be ignored; the original wording applies.
• Subcontracting without written approval from ACSA is not permitted.

Evaluation principle: 80/20 maintenance principle applied for ad hoc corrective maintenance.

No minimum qualifying score stated.

No preference point system (80/20 or 90/10) stated in the document.

Evaluation stages not detailed in the document.

The contract is a priced contract with a price list (Main Option A).

Price adjustment for inflation (Option X1) applies only on contract anniversary, based on CPI index at starting date.

Low service damages (Option X17) apply per the service level table in C3.

The bidder's liability for indirect or consequential loss is nil; neither party is liable for such loss.

The bidder's total liability for all matters is limited to the total damages suffered/costs incurred as a result of damage to the employer's property, excluding certain matters (loss/damage to employer's property, defects liability, insurance liability, death/injury, IP infringement).

The employer's liability to the contractor for indirect or consequential loss is limited to R0.00.

Scope: Supply, deliver, installation, commissioning and testing of Precision Approach Path Indicators (PAPIs) at Chief Dawid Stuurman International Airport.

Installation responsibilities:

• Installation and connection of the PAPI units.
• Supply of all required installation materials, including EMT, flexible conduit, fittings, reducer bushings and associated hardware.
• Correct alignment and vertical aiming.
• Electrical and functional testing.
• Verification of red/white indications.
• Verification of day/night operation.
• Final commissioning and handover.
• All work must comply with ACSA airside, safety, security and environmental requirements.

Activity schedule items (Part 1 – Preventative Maintenance):

• Installation of PAPI A, B, C, D (1 each).
• Calibrations (4).

Maintenance obligations:

• Repairs: responding to breakdowns, callouts, restoring equipment to safe working conditions within agreed timelines.
• Performance testing: testing equipment performance against OEM requirements and return to service.
• Reporting: diagnosing faults, providing failure analysis and recommendation reports.
• All work must conform to OHS Act, SANS 10142-1, and OEM requirements.
• Normal working hours: 07H00-17H00.
• No scheduled maintenance work may be carried over to the following week.
• A roster of scheduled maintenance must be presented to the Service Manager at the end of the preceding month.
• The contractor must submit a list of tools to be used at the start of the contract; this list must be inspected and verified by ACSA monthly prior to payment.
• The contractor must respect OEM warranties and ensure OEM warranty requirements are adhered to.
• No casual labour may be employed unless pre-arranged with ACSA.
• Subcontracting requires written approval from ACSA.

The contractor must plan the work as a set of activities, matching the programme.

The contractor must provide a Contractor's Plan within 5 calendar days from contract date.

All maintenance work must be scheduled, with a roster presented to the Service Manager at the end of the preceding month.

Work must be scheduled so as not to interfere with normal airport operations.

Normal working hours: 07H00-17H00.

The contractor must ensure no scheduled maintenance work is carried over to the following week.

The contractor must co-operate with ACSA and other stakeholders, including assisting with emergency repairs, attending co-ordination meetings, providing access to other contractors, training ACSA operators, and providing system data.

The contractor must follow ACSA's operational and works procedures as instructed by the Service Manager.

Key personnel required:

• Site Manager: qualifications and experience to be provided in CV.
• Technician/Electrician: qualifications and experience to be provided in CV.
• Additional key persons may be listed (up to 4).

CVs must be appended to the resource proposal.

No specific years of experience or qualification levels stated in the document.

All work must be executed in accordance with prevailing industry norms and standards relating to quality.

The contractor must draft quality plans for the Service Manager from time to time.

Emphasis on improving system reliability and ensuring rostered maintenance work is performed as required.

All work must conform to OHS Act, SANS 10142-1, and OEM requirements.

The contractor must submit a list of tools to be used at the start of the contract; this list must be inspected and verified by ACSA monthly prior to payment.

Work instructions, daily check sheets, monthly maintenance reports, breakdown reports, exception reports must be in a format agreed with the Service Manager.

The contractor must respect OEM warranties and ensure OEM warranty requirements are adhered to; lower-quality spare parts must be clearly indicated to the Service Manager.

Pricing strategy: Price List (Activity Schedule) with lump sum prices per activity.

Prices must be VAT-exclusive and include all risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables.

Payment for each activity only when complete.

Supply and installation costs included in price unless separate rate called for.

Day work rates provisional and payable only on written order.

Variations measured and priced at Activity Schedule rates; non-scheduled items agreed and priced separately.

Provisional sums and contingency amounts expended as directed by Engineer; unspent amounts deducted.

Activity Schedule items:

• Part 1: Installation of PAPI A, B, C, D (1 each) and Calibrations (4).
• Part 2: Provisional amounts for Permits, Safety file, Insurance cover premium (once off), Mark-up on spares and unique repairs (percentage).
• Part 3: Fee on direct cost (percentage).
• Part 4: Ad hoc corrective maintenance labour rates for Site Manager and Technician/Electrician.
• Part 5: Call-out fee (includes first hour on site and travelling).

Mark-up on third-party procured items: net cost (excluding VAT) with discounts deducted; third-party quote required.

Contract value escalation: 7% for illustrative purposes, based on CPI.

Only items listed in the Activity Schedule may be billed.

Pricing format: Priced contract with price list (Activity Schedule). Lump sum price for each activity; no other items measured.

Prices must be VAT-exclusive and include all general risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables, etc.

Payment is made for each activity only when complete (complete system or unit as specified).

Supply and installation costs of any item must be fully included in the price unless a separate rate is called for.

Day work rates are provisional and payable only on written order.

Variations measured and priced at Activity Schedule rates; non-scheduled items agreed and priced separately.

Provisional sums and contingency amounts expended as directed by the Engineer; unspent amounts deducted.

Provisional amounts (Part 2): Permits, Safety file, Insurance cover premium (once off), Mark-up on spares and unique repairs (percentage).

Fee on direct cost (Part 3): Percentage applied to direct costs.

Ad hoc corrective maintenance (Part 4): Labour rates for Site Manager and Technician/Electrician; rates inclusive of travelling, public holidays, after-hours, admin, overheads, PPE and tools.

Call-out fee (Part 5): Includes first hour on site and travelling cost; after-hours rate applies outside 07H00-17H00.

Mark-up on third-party procured items/services: net cost (excluding VAT) with all discounts deducted; third-party quote must be presented for approval.

Contract value escalation: 7% escalation should be used for illustrative purposes, based on Statistics SA Consumer Price Indices.

Insurance requirements:

• Contract Works deductible (excess): R250,000 (landside and airside).
• Public Liability deductible (excess): landside – R275,000 (property damage), R500,000 (removal of lateral support); airside – R525,000 (property damage), R750,000 (removal of lateral support), R750,000 (damage to aircraft).
• Professional Indemnity cover: R5 million for consultants and contractors with a material design element; proof of cover required before contract signature.
• Aviation liability insurance: landside – indemnity limit not less than R100,000; airside – not less than R300,000; proof to be submitted before work starts and annually.

Payment terms: assessments on the 15th of each month; payment within 30 days of valid tax invoice; interest at Nedbank prime lending rate.

No bid security, bonds, or guarantees stated in the document.

B-BBEE: Annual compliant B-BBEE certificate required; failure is a material breach and may lead to contract cancellation.

Tax: Annual Tax Clearance Certificate required; failure is a material breach and may lead to contract cancellation.

OHS: Contractor must be an employer in its own right under the Occupational Health and Safety Act and comply with the Construction Regulations.

Insurance: Professional Indemnity certificate (R5 million) and Aviation Liability insurance proof must be provided before contract signature and annually.

Subcontracting: No subcontracting without written approval from ACSA.

Key personnel: CVs must be appended to the resource proposal for Site Manager and Technician/Electrician.

No casual labour without prior arrangement with ACSA.

All work must comply with OHS Act, SANS 10142-1, and OEM requirements.

No CIDB grading, CSD registration, or CIPC registration requirements stated in the document.

The contractor must comply with the Occupational Health and Safety Act and the Construction Regulations.

All work must be carried out in accordance with prevailing industry norms and best practice, and comply with OEM requirements.

The contractor must keep noise and dust levels to a minimum; must not cause nuisance, interference, or danger to the public or airport personnel.

The contractor must not release pollutive or toxic substances into the air or storm water systems, interfere with or put at risk the functionality of any system or service, or cause a fire or safety hazard.

The contractor must be familiar with ACSA's safety and security requirements, including permit application processes; no claim against ACSA if a permit request is refused.

Drivers of vehicles on airside must hold an AVOP (Airside Vehicle Operator Permit).

Safety file is a provisional amount item in the pricing schedule.

The contractor must keep noise and dust levels to a minimum.

The contractor must not allow any pollutive or toxic substance to be released into the air or storm water systems.

The contractor must not interfere with, or put at risk, the functionality of any system or service.

The contractor must not cause a fire or safety hazard.

All work must comply with ACSA environmental requirements.

Contract type: NEC3 Term Service Contract, April 2013, with Particular Conditions (Options A, W1, X1, X18, Z).

Precedence of documents: Service Information (C3) first, then Contract Data (C1.2) and Conditions, then General Conditions, then Pricing Data, then schedules/drawings.

Service period: six months from starting date (upon signing by ACSA).

Law of contract: Republic of South Africa. Language: English.

Period for reply: 5 working days.

Contractor's plan to be provided within 5 calendar days from contract date.

Payment: assessments on 15th of each month; payment within 30 days of valid tax invoice; interest at Nedbank prime rate.

Price adjustment for inflation (Option X1): only on contract anniversary, based on CPI index at starting date.

Limitation of liability (Option X18): neither party liable for indirect or consequential loss; contractor's liability for property damage limited to total damages; employer's liability for contractor's indirect loss limited to R0.00.

Termination: business rescue proceedings initiated or steps taken to initiate them constitute grounds for termination.

Cession, delegation, assignment: contractor may not cede, delegate or assign without written consent of employer; employer may cede and delegate.

Joint and several liability: if contractor is a joint venture/consortium, members are jointly and severally liable; must notify key person authorised to bind within 1 week of contract date; must not materially alter composition without consent.

Ethics: contractor must not engage in corrupt practices; breach is grounds for termination.

Confidentiality: all information obtained under the contract is confidential; images of works require prior written consent of Service Manager; rights vest in employer.

Employer's step-in rights: if contractor defaults and fails to remedy within 2 weeks of notification, employer may remedy at contractor's cost.

Liens: contractor keeps equipment free of liens and waives all liens.

Intellectual property: IP rights remain with originator; contractor grants employer irrevocable, transferable, non-exclusive, royalty-free licence for works-related purposes; contractor indemnifies employer against IP infringement claims.

Dispute resolution: Adjudicator and Arbitrator appointed from a panel; nominating body is Chairman of Johannesburg Advocates Bar Council; arbitration in Johannesburg under Rules for the Conduct of Arbitrations 2013 Edition.

Compensation events: notification period reduced from eight weeks to four weeks.

Communication: Service Manager requires written consent of employer for changes to design/scope/Service Information of 5% or more, or extension of completion date by more than 30 days.

Delegation: contractor acknowledges duties under OHS Act and Construction Regulations.

Task Orders: issued in line with Employer's Supply Chain Management Policies.

No bonds or guarantees stated.

Evaluation principle: 80/20 maintenance principle applied for ad hoc corrective maintenance.

No minimum qualifying score stated.

No preference point system (80/20 or 90/10) stated.

The contract is a priced contract with a price list (Main Option A).

Price adjustment for inflation (Option X1) applies only on contract anniversary.

Low service damages (Option X17) apply per service level table in C3.

Liability limitations as per Option X18 and Z7.