Maintenance and management of vegetation and bush clearing at cape town international airport (60 months)

This annexure sets out the environmental terms and conditions that maintenance contractors must comply with when working for ACSA at Cape Town International Airport.

Contractors must agree to ACSA's Environmental Terms and Conditions (EMS 048) and acknowledge ACSA's right to impose penalties for non-compliance. No other evaluation criteria are stated in the provided document.

Scope: Maintenance and management of vegetation and bush clearing at Cape Town International Airport for 60 months (5 years).

Environmental compliance requirements:

• ACSA's Environmental Policy must be communicated to and implemented by all contractor staff.
• No solid or liquid material may contaminate stormwater, soil or groundwater; any pollution must be cleaned up immediately and spills reported to ACSA immediately.
• Washing, maintenance and refuelling of equipment only in designated service areas on ACSA property; no leaking equipment or vehicles permitted.
• Dust, odours and emissions from work activities must be minimised; no open fires on site.
• Noise must be minimised and comply with applicable regulations.
• Waste must be separated into general and hazardous; disposed of at a permitted landfill site if recycling/re-use not feasible; no dumping, burying or burning of waste.
• Contractors must maintain a tidy, litter-free work area.
• Waste management records must be kept on file: name of waste company, disposal site used, monthly quantities (general, hazardous, recycled), waste manifest documents, certificates of safe disposal, and copy of waste permit for disposal site.
• Hazardous chemical substances (HCS) must be clearly labelled, stored and handled per Material Safety Data Sheets; MSDS stored with all HCS; spillages cleaned up immediately and disposed of as hazardous waste; HCS spillages reported to ACSA immediately.
• Contractors must comply with all relevant legislation on transport, storage, use and disposal of hazardous substances.
• Work activities that may cause water and energy wastage must be identified and managed.
• Environmental conditions must be communicated to all contractor employees before commencing work at the airport.

Penalties for environmental non-compliance: between R200 and R20,000, depending on severity. The penalty amount is decided by ACSA's Airport Environmental Management Representative in consultation with the Airport Manager (or designate) and is final. In addition to the penalty, the contractor must make good any damage caused at their own expense. Pollution clean-up costs are borne by the contractor.

Contractors must comply with all environmental terms and conditions (EMS 048) and sign an acknowledgement agreeing to these conditions and ACSA's right to impose penalties. No other compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Health and safety requirements include:

• Comply with applicable noise regulations.
• Separate waste into general and hazardous; dispose of appropriately at a permitted landfill site if recycling/re-use not feasible.
• No dumping, burying or burning of waste.
• Maintain a tidy, litter-free work area.
• Keep monthly waste quantity reports (general, hazardous, recycled) on file.
• Store Material Safety Data Sheets with all hazardous chemical substances.
• Clean up HCS spillages immediately and dispose of as hazardous waste; report HCS spillages to ACSA immediately.
• Ensure all contractor staff are adequately informed on handling and storage of hazardous substances.
• Comply with all relevant national, regional and local legislation on transport, storage, use and disposal of hazardous substances.

Contractors must keep waste management records on file. All hazardous chemical substances (HCS) must be clearly labelled, stored and handled in accordance with Material Safety Data Sheets. The contractor shall identify and manage work activities that may result in water and energy wastage. The environmental conditions must be communicated to all contractors and their employees prior to commencing works at the airport.

Penalties: ACSA may impose penalties on contractors who infringe environmental requirements or legislation. The contractor will be advised in writing of the infringement and penalty amount. The contractor must take corrective steps (e.g., training/remediation) to prevent recurrence and advise ACSA accordingly. The penalty decision is final. In addition to the penalty, the contractor must make good any damage caused at their own expense. Penalties range from R200 to R20,000 depending on severity.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Clearance Certificate (TCS or tax pin).

Returnable forms (each must be completed and signed):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any prior SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

B-BBEE status level will be used for preference point scoring. No CIDB grading is specified.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Clearance Certificate (TCS or tax pin).

B-BBEE status level will be used for preference point scoring. No CIDB grading is specified.

The tender covers the maintenance and management of vegetation and bush clearing at Cape Town International Airport, for a contract period of 60 months (5 years).

Compulsory briefing session: 23 October 2026 at 10:00, at Cape Town International Airport, Media Centre, Ground Floor, Central Terminal Building.

Closing date and time: 20 November 2026 at 12:00.

Enquiries:

• Contact: Graham Mitchell
• Telephone: 021 935 4325
• Email: [email protected]

Tender documents available from 12 October 2026 for free download from National Treasury's e-Tender Publication Portal (www.etenders.gov.za) and the ACSA Tender Bulletin website (www.airports.co.za/business/tender-bulletin/current-and-future-tenders).

Submission method: sealed tender, delivered physically. Emailed and late tenders are not accepted.

Tenders must be submitted on the official tender documentation only.

Returnable documents:

• Form of Offer and Acceptance (C1.1, in the NEC 3 Contract document): fully completed and signed.
• Proof of active CIDB contractor grading of 5SH or higher.

Sealing, addressing, delivery, opening and assessment requirements are set out in the Tender Data.

Fully completed and signed Form of Offer and Acceptance (C1.1), found in the NEC 3 Contract document, is a mandatory returnable.

Evaluation stages:

1. Mandatory stage – bidders must meet all of the following to qualify for the functionality stage:

• Attendance of the compulsory briefing session.
• Fully completed and signed Form of Offer and Acceptance (C1.1).
• Active CIDB contractor grading of 5SH or higher.

2. Functionality stage – bidders that pass the mandatory stage are evaluated on functionality.

Preference is given to bidders with an active CIDB contractor grading of 5SH or higher.

Scope: maintenance and management of vegetation and bush clearing at Cape Town International Airport.

Contract period: 60 months (5 years).

Location: Cape Town International Airport, Western Cape.

CIDB grading: active contractor grading of 5SH or higher is mandatory for eligibility.

Attendance of the compulsory briefing session is mandatory.

Form of Offer and Acceptance (C1.1) must be fully completed and signed.

Bidders must have an active CIDB contractor grading of 5SH or higher. The estimated grading is 5SH or higher. Only bidders with this grading are eligible to submit tenders.

Preference is given to bidders with an active CIDB contractor grading of 5SH or higher. Only bidders meeting the mandatory stage requirements (compulsory briefing attendance, completed C1.1 form, and active 5SH grading) will be evaluated on functionality.

Term service contract for the maintenance and management of vegetation and bush clearing at Cape Town International Airport (CTIA) for a five-year term. The contract is between Airports Company South Africa SOC Limited and the Contractor, using the NEC3 Term Service Contract (TSC3). The works cover landside and airside areas, Swartklip Site and Symphony Way.

Closing date: 20 November 2026 at 12:00 (from tender record).

Contract dates (from Contract Data):

• Starting date: on signing of the contract by both parties.
• Completion date: 5 years from the starting date.
• Access date: to be agreed with the Employer before the contract start date.
• Defects date: 12 months after completion of the whole of the works.
• Defects correction period: 2 weeks.
• Assessment interval: 15th day of each successive month.
• Payment period: within 4 weeks.
• Period of reply: 7 business days.
• Base date for price adjustment: 7 days prior to the tender closing date.

No briefing or site visit is stated in this volume.

Service Manager (Employer's representative):

• Role: Technician Civil Maintenance
• Address: Airports Company South Africa, 3rd Floor ACSA, Southern Office Block, Cape Town International Airport, 7525
• Telephone: 021 937 1200
• Email: not stated

Employer:

• Name: Airports Company South Africa SOC Limited
• Address: Airports Company South Africa, 3rd Floor ACSA, Southern Office Block, Cape Town International Airport, 7525

Adjudicator panel (for dispute resolution) – contact details as listed:

• Adv. Ghandi Badela, Gauteng, +27 11 282 3700, [email protected]
• Mr. Errol Tate Pr. Eng., Durban, +27 11 262 4001, [email protected]
• Adv. Saleem Ebrahim, Gauteng, +27 11 535-1800, [email protected]
• Mr. Sebe Msutwana Pr. Eng., Gauteng, +27 11 442 8555, [email protected]
• Mr. Sam Amod, Gauteng, [email protected]
• Adv. Sias Ryneke SC, Gauteng, 083 653 2281, [email protected]
• Mr. Emeka Ogbugo (Quantity Surveyor), Pretoria, +27 12 349 2027, [email protected]

Submission address: not stated in this volume.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance: the signed offer cover page, with the offered total (exclusive and inclusive of VAT) stated in numbers and words.
• Schedule of Deviations: any amendments or deviations from the tender documents; only those listed here are valid.
• Pricing schedules (Part C2 Pricing Data): completed and priced.
• CVs for key personnel: Contract Manager, Supervisor/Site Foreman, Safety Officer.
• Completed Contract Data Part C1.2b (contractor's details and key people).
• Signed Occupational Health and Safety Agreement (OHS 040) under Section 37(2) of the OHS Act.
• Any securities, bonds, guarantees, proof of insurance and other documentation required by the contract, to be delivered within two weeks of receiving the signed agreement.

Submission method and address: not stated in this volume.

Disqualification risks:

• Omitting or leaving unsigned any returnable form.
• Failing to deliver required securities, bonds, guarantees or insurance within the stated period after acceptance.
• Submitting after the closing time (see tender record).

Evaluation stages and scoring split are not stated in this volume.

Mandatory requirements:

• Registration on the Central Supplier Database (CSD).
• Valid tax clearance (SARS TCS or tax pin).
• Valid B-BBEE certificate (annual submission required).
• Completion and submission of all returnable forms.
• Provision of CVs for key personnel.
• Compliance with the Occupational Health and Safety Act and Construction Regulations, including the Section 37(2) agreement.
• No involvement in corrupt or illegal practices.
• No cession, delegation or assignment of rights without written consent.
• No liens or encumbrances on equipment.

Contract award conditions:

• The Employer may accept the Offer by signing the Acceptance part and returning it within the validity period.
• The Contractor must provide a compliant B-BBEE certificate annually; failure is a material breach and may lead to cancellation.

Scope of work:

• Term service contract for the maintenance and management of vegetation and bush clearing at Cape Town International Airport (CTIA).
• Contract period: 60 months (5 years).
• Working areas: Cape Town International Airport – landside and airside areas, Swartklip Site and Symphony Way.
• The service includes alien and invasive vegetation monitoring and eradication.
• The Contractor provides the services in accordance with the Service Information (Part C3 Scope of Works) and warrants that the results are fit for their intended purpose.
• The Service Manager may instruct the Contractor to carry out Tasks via Task Orders, each with a detailed description, priced list, starting and completion dates, delay damages and total price.

Key personnel required (CVs to be appended):

• Contract Manager
• Supervisor/Site Foreman
• Safety Officer

Site information:

• Boundary of the site: Cape Town International Airport – landside and airside.
• Site Information is in Part C4.

Key personnel required (CVs to be appended to the Tender Schedule):

• Contract Manager
• Supervisor/Site Foreman
• Safety Officer

For each, the bidder must provide name, job title for this project, responsibility, qualifications, and experience. The Safety Officer must be trained and qualified on occupational health and safety matters and the OHS Act provisions pertinent to the work.

Quality requirements are not explicitly detailed in this volume. The contract includes provisions on disallowed cost, which disallows costs not justified by accounts and records, costs of correcting defects, and costs incurred due to failure to follow procedures. The Contractor must provide the services in accordance with the Service Information and warrant fitness for purpose.

Pricing is under Main Option A: Priced contract with Activity Schedule. The offered total must be stated inclusive of VAT, with amounts exclusive of VAT and VAT at 15%. No price adjustment for inflation for the first 12 months; thereafter adjustment on contract anniversary using the base date of 7 days prior to the tender closing date. Payment assessments on the 15th of each month, with payment within 4 weeks. The Contractor must provide any securities, bonds, guarantees, and proof of insurance within two weeks of receiving the signed agreement.

Pricing format:

• Main Option A: Priced contract with Activity Schedule.
• The offered total of the prices must be stated inclusive of VAT, with amounts exclusive of VAT and VAT at 15% shown.

Price adjustment:

• No adjustment for inflation for the first 12 months from the contract starting date; rates and prices remain fixed and firm.
• Thereafter, adjustment on each contract anniversary date, using the base date of 7 days prior to the tender closing date.

Payment:

• Assessment interval: 15th day of each successive month.
• Payment period: within 4 weeks.
• Currency: South African Rand.

Insurance and bonds:

• The Contractor provides insurance as stated in Part C1.4.
• The Employer provides certain insurances as per the insurance clauses attached at the end of the Contract Data.
• The Contractor must deliver any securities, bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the signed agreement.

Limitation of liability:

• Neither party is liable to the other for consequential or indirect loss (including loss of profit, income or revenue).
• The Employer's liability to the Contractor for indirect or consequential loss is limited to R0.00.
• The Contractor's total direct liability is limited to the total of losses incurred and/or repairs to damages caused, subject to excluded matters.

Low service damages:

• Refer to Annexure C – Low service damages.

Step-in rights:

• If the Contractor defaults and fails to remedy within 2 weeks of notification, the Employer may remedy the default itself or procure a third party, with costs borne by the Contractor.

Mandatory registrations and certificates:

• Central Supplier Database (CSD) registration.
• Valid tax clearance (SARS TCS or tax pin).
• Valid B-BBEE certificate; must be presented annually. Failure is a material breach and may lead to cancellation of the contract.

Occupational Health and Safety:

• Compliance with the Occupational Health and Safety Act and Construction Regulations.
• Sign the Section 37(2) agreement (OHS 040) before any work commences.
• Appoint competent persons under Section 16(2) of the OHS Act.
• Appoint a full-time dedicated Health and Safety resource when 5 or more people are working.
• Conduct baseline risk assessments and keep risk registers on the SHE File.
• Submit emergency response procedures as part of the SHE File.
• Establish health and safety committees and attend Client SHE meetings.
• Provide adequate PPE to employees and ensure its use.
• Ensure all plant, machinery and equipment are sound and fit for purpose.
• Obtain permits before work requiring them.
• Comply with substance abuse testing and intoxication limits.
• Submit all SHE documentation to the Client seven days prior to starting work.

General compliance:

• No corrupt or illegal practices; comply with the Prevention and Combating of Corrupt Activities Act.
• No cession, delegation or assignment without written consent.
• No liens or encumbrances on equipment.
• Confidentiality of all information obtained under the contract.
• Compliance with environmental laws and regulations.
• Only a duly authorised representative appointed under Section 16(2) of the OHS Act may sign the OHS agreement.

Occupational Health and Safety Agreement (OHS 040) under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).

Key obligations:

• Comply with the OHS Act, COID Act, and Construction Regulations 2014.
• Appoint competent persons under Section 16(2) of the OHS Act; provide copies of appointments to the Client.
• Appoint a full-time dedicated Health and Safety resource when 5 or more people are working.
• Conduct baseline risk assessments before work; review risk registers as scope changes.
• Submit emergency response procedures as part of the SHE File.
• Establish health and safety committees; attend Client SHE meetings; no more than three absences per year.
• Report unsafe situations to the Client within 48 hours; notify Client OHS of hazards within 24 hours.
• Provide and ensure use of adequate PPE.
• Ensure all plant, machinery and equipment are sound and fit for purpose; conduct joint risk assessments where equipment interfaces with Client equipment.
• Obtain permits before work requiring them.
• Ensure road vehicles are roadworthy, licensed and insured; no passengers in back of LDV; seat belts for all.
• Comply with substance abuse testing and intoxication limits.
• Submit all SHE documentation to the Client seven days prior to starting work.
• The Contractor may be appointed as Principal Contractor under the Construction Regulations.
• Non-compliance: 14 days' notice to remedy; penalties, immediate performance claims, or suspension after three breaches for the same deviation.

The Contractor must comply with all applicable environmental laws and regulations, and ensure subcontractors and employees do the same. Work sites must be maintained to a reasonable level of hygiene and cleanliness; no loose materials left lying about; waste material cleared regularly and on completion of work.

Contract form: NEC3 Term Service Contract (TSC3), April 2013, with Particular Conditions.

Main Option A: Priced contract with Activity Schedule.

Dispute resolution Option W1: Adjudication then arbitration.

Secondary options: X1 (Price Adjustment), X2 (Changes in the law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task order), and Z (Additional conditions).

Key terms:

• No price adjustment for inflation for the first 12 months; thereafter adjustment on contract anniversary.
• Low service damages per Annexure C.
• Limitation of liability: neither party liable for consequential or indirect loss; Employer's liability for indirect loss limited to R0.00.
• Task orders: Service Manager may instruct tasks with defined completion dates and delay damages.
• Additional Z clauses cover: interpretation, disallowed cost, termination (including business rescue), cession/delegation, joint and several liabilities, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, compensation events (notification period reduced to 4 weeks), B-BBEE certificate, communication (consent required for changes ≥5% or completion date extension >30 days), delegation, and health/safety/environment.

Termination:

• If the Contractor defaults and fails to remedy within 4 weeks of notification, the Employer may terminate.
• The Employer may terminate if the Contractor is found guilty of corrupt practices.

Indemnity:

• The Contractor indemnifies the Employer against liability for personal injury or property damage arising from the contract, unless attributable to the Employer's fault.

OHS agreement:

• The Contractor (Mandatary) must comply with the OHS Act and Construction Regulations, appoint competent persons, conduct risk assessments, and maintain a SHE File.

Non-compliance with OHS agreement:

• The Client may give 14 days' notice to remedy; failure allows penalties, immediate performance claims, or suspension of the main contract after three breaches for the same deviation.

No additional evaluation criteria are stated in this volume beyond the mandatory compliance requirements listed in the evaluationCriteria section.