What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The cape winelands district municipality invites bids for catering and décor services for its phenomenal women awards event, to be held on 25 august 2026 at paarl town hall. Suppliers must provide full catering (including meals, drinks, and staff) and décor (tables, hall, and photobooth) for 150 attendees, adhering to strict hygiene and compliance standards.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentQ2026 036 DOC.pdfReview complete
Description
Source: Q2026 036 DOC.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
26 sourced criteria
financial capacity
7 sourced criteria
pricing
3 sourced criteria
compliance returnables
16 sourced criteria
evaluation
11 sourced criteria
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
5 sourced criteria
delivery contract
10 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit bids in a sealed envelope marked with Q 2026/036 by 11:00 on 01 July 2026 to 29 Du Toit Street, Stellenbosch.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This is a quotation for catering and décor services for the Cape Winelands District Phenomenal Women Awards.
The successful bidder will be required to sign a written contract (MBD7).
Bids must be deposited in the tender box at 29 Du Toit Street, Stellenbosch.
The bid form requires complete supplier information, including contact details, VAT number, COIDA certificate, and tax compliance status.
Specific goals for preference points: 50% for B-BBEE status and 50% for locality.
Important Dates
Source: Q2026 036 DOC.pdf (TENDER)
Bid closing date: Wednesday, 01 July 2026.
Bid closing time: 11:00.
Event date: 25 August 2026.
Event time: 08:00 to 14:00.
No compulsory site or briefing meetings are mentioned.
Contact Information
Source: Q2026 036 DOC.pdf (TENDER)
For technical enquiries: Contact Myrtle Benjamin at 082 8351 645.
For bidding procedure enquiries: Contact Financial Services, Supply Chain Management at 086 126 5263.
Document collection: Hard copies available from Supply Chain Management Unit, 29 Du Toit Street, Stellenbosch.
Submission address: Tender box at 29 Du Toit Street, Stellenbosch.
Submission Guidelines
Source: Q2026 036 DOC.pdf (TENDER)
Submit your bid in a sealed envelope clearly marked with the quotation number Q 2026/036 and description.
Deliver the sealed bid to the tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by 11:00 on Wednesday, 01 July 2026. Late submissions will not be accepted.
Complete the official bid forms in black ink only. Do not use correction fluid (Tippex) as this will lead to disqualification.
Ensure all pages of the original bid document are returned. Missing pages will result in disqualification.
Bids submitted by telex, fax, or email will not be accepted.
Do not contact the Municipality about your bid from the bid opening until contract award. Any additional information must be submitted in writing.
All bidders must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD).
Evaluation Criteria
Source: Q2026 036 DOC.pdf (TENDER)
The bid will be evaluated and adjudicated based on:
Compliance to specifications.
Value for money.
Capability to execute the contract.
Preferential Procurement Policy Framework Act (PPPFA) and associated regulations.
Minimum requirements:
Must be registered on the CWDM Supplier Database and Central Supplier Database.
Tax matters must be in order with SARS.
Municipal rates and taxes must not be in arrears for more than 3 months.
Must submit required B-BBEE documentation.
Subcontracting requires prior written consent.
Persons in the service of the state must declare interest.
An inspection report authorised by the applicable Municipal Health Services is required for the premises and facilities used for providing food for this specific event.
Technical Specifications
Source: Q2026 036 DOC.pdf (TENDER)
Service: Full catering and décor for 150 people at the Phenomenal Women Awards at Paarl Town Hall on 25 August 2026 (08:00-14:00).
Catering requirements:
Appetizers: Mini quiche (2 per person) and seasonal fruit kebab (2 per person).
Starter: Traditional beef and vegetable soup (300ml per person) with cocktail buns.
Main meal: Plated serving of lemon and apricot chicken thighs, rolled lamb slices, seasonal vegetables, and roast potatoes (specific weights provided).
Dessert: Hot malva pudding with custard.
Additional: 150 commemorative cupcakes, provision for 10 halaal and 2 vegetarian meals.
Drinks: Tea/coffee station, juice jugs on tables, bottled water supplied by CWDM served by provider.
Staff: Service provider to supply all waiters dressed in black and white, and be responsible for setup, service, and cleanup.
Gifts: Supply six flower bouquets for judges.
Décor requirements:
Tables: White tablecloths and crockery, floral centrepieces, cloth serviettes, full cutlery sets, salt and pepper, white chair covers.
Hall: Long red carpet entrance, four large standing flower arrangements, draping and balloons for a photobooth.
Compliance: All food handling must comply with the Foodstuffs, Cosmetics and Disinfectants Act, 1972 and the General Hygiene Regulations (R962 of 2012), including a valid Certificate of Acceptability (COA) for premises.
Quality Management
Source: Q2026 036 DOC.pdf
The purchaser reserves the right to inspect, test, and analyse goods or services at any stage.
If inspections are required by the bid conditions, the bidder's premises must be open for inspection.
Costs of inspections that confirm compliance are borne by the purchaser. Costs for non-compliant goods/services are borne by the supplier.
Non-compliant goods may be rejected, and the supplier must replace them at their own cost.
Pricing Schedule
Source: Q2026 036 DOC.pdf
The bidder's price must be clearly stated as the total bid price on the bid form.
No specific pricing schedule or bill of quantities is detailed in the extracted text. Bidders must provide their total price for the service as described.
Financial Requirements
Source: Q2026 036 DOC.pdf (TENDER)
Prices quoted must be fixed and not vary after submission.
Payment terms: The Municipality will pay within 30 calendar days of receiving a valid invoice.
All prices are in South African Rand.
For contracts exceeding R1 million, the bidder must be VAT registered with SARS and show VAT clearly on invoices.
The Municipality's VAT number is 4700193495.
Bidders are responsible for all taxes, duties, and levies.
No contract will be awarded if the bidder's tax matters are not in order or if municipal rates and services are in arrears.
Compliance Requirements
Source: Q2026 036 DOC.pdf (TENDER)
Tax Compliance: Submit a valid Tax Compliance Status Pin from SARS.
B-BBEE: Submit an original, valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to claim preference points.
Central Registration: Must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD).
Municipal Accounts: Provide a certified copy of the bidder's (and directors') municipal account not older than 90 days, or proof that rent includes municipal charges and is not in arrears.
COIDA: A valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) is required.
CIDB: Registration number must be provided if applicable.
Authorised Signatory: A resolution authorising the signatory must be attached.
No bids from persons in the service of the state unless declared.
Health & Safety
Source: Q2026 036 DOC.pdf
A valid Letter of Good Standing under the Compensation for Occupational Injuries and Diseases Act (COIDA) must be submitted with the bid.
Contractual Terms
Source: Q2026 036 DOC.pdf
General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply. SCC prevails in case of conflict.
Bid validity: 180 days from the closing date.
The Municipality reserves the right to accept or reject any bid, and is not bound to accept the lowest quote.
Subcontracting: The whole contract cannot be subcontracted. Partial subcontracting requires prior written consent.
Warranties: Goods/services must be new and free from defects. A standard warranty period applies.
Termination: The Municipality may terminate for default (e.g., failure to deliver, corrupt practices) or insolvency.
Dispute resolution: Attempt amicable settlement, then mediation, then South African courts.
Governing law: South African law.
Notices: Will be sent by post to the address provided in the bid.
Special Conditions
Source: Q2026 036 DOC.pdf
Strict compliance with the Foodstuffs, Cosmetics and Disinfectants Act, 1972 and its regulations is mandatory.
Specifically, adhere to the Regulations Governing General Hygiene Requirements for Food Premises and the Transport of Food (R962 of 2012):
All food handling must occur on premises with a valid Certificate of Acceptability (COA).
All food containers must comply with the regulations.
Food must be kept at or below specified core temperatures.
All food handlers must wear appropriate protective clothing.
Food transport must comply with the regulations.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Must be registered on the CWDM Supplier Database and Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Catering must include specified meals (e.g., appetizers, main course, dessert) and décor (e.g., table settings, red carpet, floral arrangements) for 150 people.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for K2018218029 (SOUTH AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Inferred operational need
Subcontracting requires prior written consent; no faxed/emailed bids accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Prices must be fixed in ZAR, with VAT clearly shown if applicable.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
This is a quotation for catering and décor services for the Cape Winelands District Phenomenal Women Awards.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Mandatory requirement
No specific pricing schedule or bill of quantities is detailed in the extracted text. Bidders must provide their total price for the service as described.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Inferred operational need
Deliver the sealed bid to the tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by 11:00 on Wednesday, 01 July 2026. Late submissions will not be accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Inferred operational need
Municipal Accounts: Provide a certified copy of the bidder's (and directors') municipal account not older than 90 days, or proof that rent includes municipal charges and is not in arrears.
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
53Scored criterion
• An inspection report authorised by the applicable Municipal Health Services is required for the premises and facilities used for providing food for this specific event.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records K2018218029 (SOUTH AFRICA as appointed for this tender. Recorded contract value: 80000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
69Mandatory requirement
Compliance: All food handling must comply with the Foodstuffs, Cosmetics and Disinfectants Act, 1972 and the General Hygiene Regulations (R962 of 2012), including a valid Certificate of Acceptability (COA) for premises.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.