Provision for traffic management training – government tender in western cape

Closing: Friday, 20 November 2026 at 12:00

Compulsory briefing or site visit: None; the document states there is no site meeting

Training commencement: within 2 weeks after the contract is awarded

Completion of all training: no later than 30 October 2026

Consequence of late commencement: immediate termination of the contract

SCM and bidding enquiries

• Contact: Mr L Tshambu
• Role: Administrator, Supply Chain Management
• Email: [email protected]
• Telephone: 028 425 1157, ext. 208

Technical and specification enquiries

• Contact: Ms C Duminy
• Role: OHS Coordinator, Community Services
• Email: [email protected]
• Telephone: 028 425 1157

Additional correspondence contacts

• Contact: Mr M Waxa
• Role: Chief Administrative Officer
• Email: [email protected]
• Contact: Mr Hein Uys
• Role: Head of Department / Senior Manager
• Email: [email protected]

Submission address

Overberg District Municipality

26 Long Street

Bredasdorp

7280

Bid document collection

Overberg District Municipality, Supply Chain Management Unit

11 Recreation Street

Bredasdorp

Contract and employer address

Overberg District Municipality

Private Bag X22

26 Long Street

Bredasdorp

7280

Submission method and channel

• Method: sealed envelope placed in the bid box; delivery by hand, courier or post at the bidder's risk; courier must deposit the bid into the box itself
• Submission address: Bid box, Overberg District Municipality, 26 Long Street, Bredasdorp, 7280
• Envelope endorsement: "Q09-2026A: PROVISION FOR TRAFFIC MANAGEMENT TRAINING", showing bid number, title, closing date and time
• Closing: 12:00 on Friday, 20 November 2026; late, faxed or emailed bids are not accepted
• Bids must be submitted on the official forms provided and must not be retyped
• Original bid document completed fully in black ink and signed by the authorised signatory; no electronic signatures
• Every page must be initialled by the authorised signatory
• No correction fluid; corrections must be crossed out and initialled
• No pages may be removed; missing pages result in disqualification
• The complete bid document must be returned

Returnable forms (each must be completed, signed and submitted)

• MBD 1 Invitation to Bid: bidder and contact details; signed offer cover page
• MBD 2 Tax Compliance Status: tax compliance declaration (compulsory)
• MBD 3.1 Pricing Schedule: firm pricing per attendee
• MBD 4 Declaration of Interest: disclosure of state employment or connections (compulsory)
• MBD 5 General Conditions of Contract: binds the bidder to the general conditions
• MBD 6.1 Preference Points Claim: claims B-BBEE preference points under the 80/20 system
• MBD 6.1(a) Sworn Affidavit B-BBEE Exempted Micro Enterprise: B-BBEE status evidence for EMEs
• MBD 7.1 Contract Form: contract for purchases of goods or works
• MBD 8 Declaration of Bidders Past Supply Chain Management Practices: disclosure of past SCM conduct
• MBD 9 Certificate of Independent Bid Determination: certifies the price was set independently without collusion
• MBD 16 Key Performance Indicators: performance measures for the contract
• Annexure A: director, shareholder and principal particulars
• Annexure B: Certificate for municipal services
• Checklist for completeness of bid documentation

Other mandatory documents

• Authority to sign: board resolution or equivalent authorising the signatory
• Copy of business registration documents
• At least three reference letters with referee contact details
• Valid SARS Tax Compliance Status PIN or CSD number
• B-BBEE status level verification certificate or sworn affidavit
• Municipal account statement not older than three months, or lease agreement

Disqualification risks

• Late bids, or bids sent by fax or email
• Bids deposited in the incorrect box
• Unsigned or missing returnable forms
• Missing pages, retyped documents, correction fluid, or electronic signatures
• Municipal rates, taxes or charges in arrears for more than three months without a settlement arrangement
• Bidders in the service of the state

Evaluation system

• 80/20 preference points system: 80 points for price and 20 points for specific goals (B-BBEE), claimed on MBD 6.1
• Minimum qualifying score: 70 out of 100 on functionality/technical evaluation; bidders who do not pass are not evaluated further

Functionality / technical criteria (total 100 points)

• Language skills (English, isiXhosa, Afrikaans): 15 points
• Accreditation as a training provider through SAQA/ETDP SETA and CETA in one or both unit standards: 35 points
• Quality of training material: 15 points
• Assessors registered with the relevant ETQA (CETA): 35 points

Award approach

• Two bidders will be identified for award; if the first bidder fails to perform, the second bidder is used and the first bidder bears the cost difference
• Estimated quantities are for evaluation only and are not actual quantities to be supplied
• The municipality may accept more than one bid and may award per line item
• The municipality is not bound to accept the lowest bid or the bid scoring the highest points

Procurement

• Traffic management training aligned to Unit Standard 258923 for personnel of the Overberg District Municipality Roads Department
• Purpose: keep workers, the public and road users safe during work on or next to roads

Locations and estimated attendees

• Swellendam Depot: 25 attendees
• Bredasdorp Depot: 55 attendees (Bredasdorp teams, construction team, reseal and drainage team)
• Caledon Depot: 37 attendees (Caledon teams and concrete team)

Required learning outcomes

• Select and set up temporary road signs and barriers to protect pedestrians, motorists and workers
• Select, check and place correct temporary signs and equipment at correct intervals and sequence under the Road Traffic Act
• Position flagmen and give correct instructions; use correct flagging signals to control traffic
• Use correct radio procedures: phonetic alphabet, standard call signs, channel discipline, concise messaging and emergency protocols

Provider requirements

• Facilitators must be efficient in at least two of Afrikaans, English and isiXhosa
• Provide training material and method of training, with theoretical and practical application in the roads construction environment
• Supply original invoices and training registers per depot showing actual hours and all costs
• Keep accurate records of time and attendance and learner movement
• Customise training to the working environment and individual needs
• Award a competency certificate with no expiry date to learners found competent
• Obtain a purchase order number before commencing services
• Quote a cost per learner; state typical group size and number of days per group
• Assessors must be registered with the relevant ETQA
• The institution must be accredited as a provider through the relevant ETQA by SAQA (CETA)
• Registered on the Overberg District Municipality supplier database or the Central Supplier Database

Timing

• Commence training within 2 weeks after contract award
• Complete all training no later than 30 October 2026
• Failure to commence within the specified period results in immediate termination
• Payment after satisfactory delivery, supported by attendance registers and certificates of competence

Other

• Contractor indemnifies the municipality against injury or damage claims arising from the appointment
• No sub-contracting between third parties is allowed

Accreditation

• Training institution must be accredited as a provider through the relevant ETQA by SAQA
• Provider must be accredited by the Construction Education and Training Authority (CETA) in one or both unit standards
• Assessors must be registered with the relevant ETQA (CETA)

Training material

• Sample training manuals or slides must be submitted
• Material must be current, relevant, professional and easy to read

Language

• Facilitators must be efficient in at least two of Afrikaans, English and isiXhosa
• Ability to communicate training materials effectively in at least two official languages

Functionality scoring (quality)

• Language skills: 15 points
• Accreditation: 35 points
• Quality of training material: 15 points
• Assessor registration: 35 points
• Minimum functionality score to proceed: 70 out of 100

Pricing form

• MBD 3.1 pricing schedule only; alternative pricing schedules are not accepted
• Prices in Rand, inclusive of VAT
• All prices final and binding
• No correction fluid; corrections crossed out and initialled

Rates and quantities

• Rate per attendee for traffic management training per Unit Standard 258923
• Swellendam Depot: 25 attendees
• Bredasdorp Depot: 55 attendees
• Caledon Depot: 37 attendees
• Estimated quantities are for evaluation only and are not actual quantities to be supplied

What rates include

• Transport, meals and accommodation for the facilitator
• All training materials, equipment and certificates

Payment

• No upfront payments; payment after verification that services match specifications
• Payment within 30 days of invoice

Validity

• Offer valid for 90 days from the closing date (terms of reference state 60 days)

Pricing format

• Pricing schedule MBD 3.1 only; alternative pricing schedules are not accepted
• Rates per attendee in Rand, inclusive of VAT
• Rates include transport, meals and accommodation for the facilitator, all training materials, equipment and certificates
• Estimated quantities are for evaluation only and must not be used for bid pricing
• All prices are final and binding
• No correction fluid; corrections must be crossed out and initialled

Payment

• No upfront payments; payment only after verification that services match the specifications
• Payment within 30 calendar days of receiving the invoice
• Payment within 30 days of date of invoice

Validity and costs

• Bid offer valid for 90 days from the closing date (bid conditions and pricing schedule); the terms of reference also state the quotation must be valid for 60 days
• Successful bidder liable for all duties and costs on legal documents, surety and retentions
• Service provider responsible for all taxes, duties and licence fees
• Municipality VAT registration number: 4610114409

Central Supplier Database

• Bidders must be registered on the Overberg District Municipality supplier database or the Central Supplier Database (CSD); the municipality may not do business with suppliers not on the CSD

Tax compliance

• Valid SARS Tax Compliance Status PIN required; a CSD number is accepted where no TCS is available
• Each consortium, joint venture or sub-contractor party must submit a separate TCS PIN
• Bids without a valid TCS PIN are invalidated

B-bbee

• Valid B-BBEE status level verification certificate or sworn affidavit required to qualify for preference points
• Exempted Micro Enterprise (annual revenue of R10 million or less): sworn affidavit
• Qualifying Small Enterprise (annual revenue between R10 million and R50 million): sworn affidavit
• Above R50 million: valid B-BBEE certificate required
• Certificate must be an original or certified copy of the original; a photocopy of a certified copy is not acceptable
• Failure to comply results in no preference points being awarded

CIDB

• If applicable, the CIDB registration number must be included; the municipality verifies CIDB registration during evaluation (the document records CIDB as not applicable)

Other mandatory compliance

• Copy of business registration documents must accompany the bid
• At least three reference letters from companies with related business, with referee contact details
• Authority to sign: board resolution or equivalent authorising the signatory
• Municipal account statement not older than three months, or a lease agreement
• Bidders in arrears with municipal rates, taxes or charges for more than three months without a settlement arrangement are disqualified
• No bids from persons in the service of the state
• No sub-contracting between third parties is allowed

Contract duration and validity

• Bid offer valid for 90 days from the closing date (terms of reference also state 60 days)
• Training must commence within 2 weeks of contract award
• All training must be completed by 30 October 2026; failure to commence results in immediate termination
• Contract may be extended if additional funds become available

Payment

• Payment within 30 calendar days of receiving the invoice
• No upfront payments

Termination

• Termination for default: failure to deliver, failure to perform obligations, or corrupt or fraudulent practices
• Termination for insolvency: written notice if the service provider becomes bankrupt or insolvent, without compensation
• Breach: 5 days' notice to cancel for failure to adhere to conditions

Dispute resolution

• Parties must first attempt to resolve disputes by mutual consultation
• If unresolved after 30 days, either party may give notice to commence mediation
• If mediation fails, the dispute may be settled in a South African court
• Obligations continue during dispute resolution unless otherwise agreed

Penalties and restrictions

• On termination for default, the municipality may procure similar services elsewhere and recover excess costs
• Restriction penalty: prohibition from doing business with the public sector for up to 10 years
• Service provider has 14 days to provide reasons before a restriction is imposed
• Details of restrictions are furnished to the National Treasury within 5 working days

Other

• Governing language: English
• Governing law: South African law
• Contractor indemnifies the municipality against injury or damage claims arising from the appointment
• Successful bidder liable for duties and costs on legal documents, surety and retentions
• POPIA: personal information processed lawfully by the municipality

Minimum threshold

• Functionality/technical minimum score: 70 out of 100; bidders below this are not evaluated further

Scoring breakdown (total 100)

• Language skills (English, isiXhosa, Afrikaans): 15 points
• Provider accreditation through SAQA/ETDP SETA and CETA in one or both unit standards: 35 points
• Quality of training material: 15 points
• Assessors registered with the relevant ETQA (CETA): 35 points

Preference points

• 80/20 preference points system: 80 points for price, 20 points for specific goals (B-BBEE) claimed on MBD 6.1

Award mechanics

• Two bidders identified for award; second bidder used if the first fails, with the first bidder liable for the cost difference
• Estimated quantities are for evaluation only
• Municipality may accept more than one bid and award per line item
• Not bound to accept the lowest or highest scoring bid