Professional entertainment acts for the 2026 atns rewards & recognition awards

Closing

• Date: 13 November 2026
• Time: 11:00 CAT

Issue date

• 03 November 2026

Event date

• 09 December 2026 at Monte de Dios Wedding & Conference Venue

Bid validity

• 60 days from the closing date

SARS PIN validity

• Must remain valid for 60 days from submission

Bidding procedure enquiries

• Contact: Zanele Mbiza
• Role: Officer: Demand Management
• Email: [email protected]
• Copy: [email protected]
• Telephone: +27 11 607 1000
• Facsimile: not applicable

Queries after bid closure

• Role: Officer: Acquisition Management
• Name: Molete Makhutle
• Email: [email protected]
• Copy: [email protected]

Fraud hotline

• Telephone: 0800 222 335 (freecall, 24 hours)
• Email: [email protected]
• Website: www.tip-offs.com

Submission

• Method: online via the ATNS e-Submission (e-Tender) system
• Email submissions are not accepted

Event venue

• Monte de Dios Wedding & Conference Venue

Submission method

• Online only via the ATNS e-Submission (e-Tender) system.
• Email submissions will not be accepted or processed.
• Bids must be uploaded before the closing time; late bids are rejected.

Submission structure — two parcels

• Parcel A: Administrative and mandatory documents (Phase 1 and Phase 2 evaluation), excluding SBD 3.3 and SBD 6.1.
• Parcel C: Price and specific goals (Phase 3 evaluation), containing SBD 3.3, SBD 6.1, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).

Returnable documents

• SBD 1 (Invitation to Bid): completed, signed and returned; an unsigned or missing form makes the bid non-responsive.
• SBD 4 (Declaration of Interest): each party to the bid must complete and sign; missing or incomplete declarations make the bid non-responsive.
• SBD 3.3 (Pricing Schedule for Professional Services): fully completed and priced; any unpriced line item makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim Form): required to claim specific-goal points.
• SARS Tax Compliance Status PIN or printed TCS certificate; consortia, joint ventures and sub-contractors must each submit separate proof.
• CSD registration report or proof of application for CSD registration.
• CIPC documents, shareholder certificates and ID copies of shareholders (for preference-point claims).
• Valid B-BBEE certificate or sworn affidavit for EMEs/QSEs (for preference-point claims).
• Proof of authority to sign (e.g. company resolution).
• POPIA consent form.
• General Conditions of Contract: must be accepted.

Disqualification risks

• Late submission.
• Submission by email instead of the e-Tender system.
• Missing or unsigned SBD 1, SBD 4 or SBD 6.1.
• Incomplete pricing schedule (any line item not priced).
• Missing SARS PIN/TCS, CSD proof, or B-BBEE evidence where points are claimed.
• Failure to respond to a written request for additional information within 7 working days.

Evaluation stages

• Stage 1: Administrative requirements — SARS Tax Compliance Status PIN must be valid for 60 days from submission. If a bidder fails an administrative requirement or ATNS cannot verify it, ATNS may reject the bid or accept it subject to the bidder submitting supplementary information within 7 days; that information must address administrative requirements only and not be substantive.
• Stage 2: Price and preference points for specific goals.

Scoring system

• 80/20 preference point system applies to responsive tenders up to and including R50,000,000 (all applicable taxes included).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price formula

• Points scored for price = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price under consideration and Pmin is the lowest acceptable bid price.

Specific goals (20 points)

• 51% Black-owned suppliers: 10 points. Evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• 30% Black woman-owned suppliers: 10 points. Evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Bidders must claim points for each specific goal in SBD 6.1 and provide valid proof to substantiate the claim.

Event: 2026 ATNS Rewards & Recognition Awards at Monte de Dios Wedding & Conference Venue on 09 December 2026.

Futuristic LED act

• Two performances: one opening the event, one immediately before the awards are announced.
• Both performances must fall within a 1 to 1.5 hour window scheduled by ATNS.
• Each performance approximately 5 to 10 minutes, or as agreed with ATNS.
• LED costumes, props or visual effects suitable for a corporate awards event.
• LED content, costumes and props must be customisable to ATNS branding (logo, colours, corporate identity) and the awards theme, in consultation with ATNS.
• Choreographed and synchronised to music; high-energy and audience-appropriate.
• Supplier provides all costumes, LED equipment, props, music files in an agreed format, playback devices and performance personnel.
• Six performers required.
• A mock-up or sample of the customised LED content must be submitted for ATNS approval before the event.
• Supplier must liaise with the venue and ATNS technical team on stage space, power, lighting and sound.
• Technical rehearsal and sound check attendance required as scheduled by ATNS.

Live instrumentalist (welcome drinks and canapés)

• One professional saxophonist or violinist, as proposed by the bidder.
• One hour of live background music during the welcome drinks and canapés reception on guest arrival.
• Repertoire: contemporary, jazz, soul or light classical arrangements, as agreed with ATNS; elegant, ambient and unobtrusive.
• Instrumentalist must have proven experience at corporate events and be dressed smart/formal.
• Supplier provides instrument, amplification (if required), music stands, backing tracks and playback devices.
• Bidder must state in the proposal whether the performance is solo or with accompaniment.
• Brief sound check attendance as scheduled by ATNS.

Comedian

• One professional stand-up comedian for a 15-minute slot (tolerance ±2 minutes), unless otherwise agreed.
• Preferred artists (ATNS to confirm final selection): Mpho Popps, Skhumba, Sifiso Nene or Kedibone Mulaudzi.
• Performance must be clean, corporate-appropriate and audience-sensitive; no defamatory, discriminatory, politically partisan or offensive material.
• Comedian must be experienced with corporate audiences and able to adapt tone.
• Delivered in English, or predominantly English with culturally appropriate code-switching as agreed with ATNS.
• Comedian must be briefed on ATNS branding, event theme and topics to avoid (e.g. internal restructuring, retrenchments, named individuals).

General requirements for all acts

• Comply with venue rules, safety regulations and ATNS event protocols.
• Be punctual and ready at agreed times.
• Performances must suit a corporate audience and align with ATNS branding and values.
• Provide a single point of contact for coordination with ATNS.
• Any change to content, timing or personnel must be agreed with ATNS in advance.
• All acts and personnel are subject to ATNS approval before the event.
• Performers must be appropriately attired and briefed on event etiquette.

Service provider

• Must be qualified and experienced in rendering professional entertainment acts for corporate events.

Futuristic LED act

• Must demonstrate ability to customise LED content, costumes and props to ATNS branding and awards theme.
• Must provide six performers and a mock-up or sample of customised LED content for ATNS approval before the event.

Live instrumentalist

• Must be a professional saxophonist or violinist with proven experience performing at corporate events.
• Bidder must state whether the performance is solo or with accompaniment.

Comedian

• Must be experienced in performing for corporate audiences and able to read the room and adapt tone.
• Preferred artists (ATNS to confirm final selection): Mpho Popps, Skhumba, Sifiso Nene or Kedibone Mulaudzi.

General

• All performers must be professional, appropriately attired and briefed on event etiquette.
• All acts and personnel are subject to ATNS approval before the event.

Pricing form

• SBD 3.3 (Pricing Schedule for Professional Services) must be fully completed and signed.
• All three line items must be priced: Futuristic LED Act, Live Instrumentalist, Comedian (15-minute slot).
• Prices must include all applicable taxes (VAT, PAYE, income tax, UIF and skills development levies).
• Any budget amount indicated is a guide only; bidders must submit a fair and reasonable costing.
• A bid without a price, with an incomplete price, or with a required cost element omitted may be deemed non-responsive.
• The offer must remain valid for 60 days from the closing date.

Payment

• No payment terms or schedule are stated in the document.

Pricing

• Pricing schedule: SBD 3.3 (Professional Services), fully completed and priced.
• All three line items must be priced: Futuristic LED Act, Live Instrumentalist, Comedian (15-minute slot).
• Prices must include all applicable taxes (VAT, PAYE, income tax, UIF and skills development levies).
• Any budget amount indicated is a guide only; bidders must submit a fair and reasonable costing.
• A bid without a price, with an incomplete price, or with a required cost element omitted may be deemed non-responsive.

Bid validity

• 60 days from the closing date.

Insurance

• The successful bidder must have adequate professional indemnity insurance.

Payment and retention

• No payment terms, retention percentage or guarantee amount are stated in the document.

CSD registration

• Bidders must be registered on the National Treasury Central Supplier Database (CSD) before submitting a bid.
• Proof of registration, or proof of application for registration, must be submitted.
• No bid will be awarded and no contract concluded with a bidder not registered on the CSD.

Tax compliance

• A valid SARS Tax Compliance Status PIN, or a printed TCS certificate, must be submitted.
• The PIN must remain valid for 60 days from submission.
• Consortia, joint ventures and sub-contractors must each submit separate TCS/PIN/CSD proof.
• Where no TCS is available but the bidder is CSD-registered, a CSD number must be provided.

B-bbee

• A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) is required to claim preference points.
• Preference points are claimed in SBD 6.1 for 51% black ownership (10 points) and 30% black woman ownership (10 points).
• Supporting evidence: CSD report, CIPC documents, shareholder certificates and ID copies of shareholders.

State employment

• Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Professional body registration

• Bidders must submit proof of registration with professional bodies where applicable; bids without proof will be deemed non-responsive.

Returnable forms

• SBD 1 (Invitation to Bid): signed offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the department.
• SBD 3.3 (Pricing Schedule): fully priced.
• SBD 6.1 (Preference Points Claim): claims specific-goal points.
• POPIA consent form.
• General Conditions of Contract: must be accepted.

Safety and event protocols

• The service provider must comply with all venue rules, safety regulations and ATNS event protocols.
• All equipment must be safe, compliant and in good working order.
• Performers must be punctual and ready at the agreed times.
• All performances must be suitable for a corporate audience and align with ATNS branding and values.
• The service provider must provide a single point of contact for coordination with ATNS.
• Any change to performance content, timing or personnel must be agreed with ATNS in advance.
• All acts are subject to ATNS approval of final content and personnel before the event.
• Performers must be appropriately attired and briefed on event etiquette.

Contract formation

• A contract is concluded only when reduced to writing in a formal contract and, if applicable, a service level agreement signed by authorised representatives of both parties.
• The successful bidder must accept the General Conditions of Contract and the standard terms and conditions.

ATNS rights

• ATNS may vary the scope and terms and will notify bidders in writing of any variation.
• ATNS may reject, withdraw or cancel any or all proposals, enter negotiations with one or more bidders, and is not obliged to accept the lowest or any bid.
• ATNS may enter one contract for all functions or separate contracts with different bidders.
• ATNS may postpone or cancel the procurement process at any stage before a contract is entered into.
• ATNS may withdraw from commitments if circumstances dictate.

Bidder obligations

• The bidder bears all costs of preparing and submitting the bid and finalising the contract.
• The bidder warrants that it can conclude the agreement to ATNS's satisfaction.
• The bidder must give ATNS immediate written notice if it cannot deliver within the delivery period, at the quoted price or as specified; ATNS may apply remedies under the General Conditions of Contract.
• On termination, the bidder must hand over all documentation and deliverables to ATNS on demand, without any right of retention.
• Any amendment or variation must be in writing and signed by both parties.

Confidentiality and intellectual property

• The bid and all related information must be kept confidential and used only for preparing the bid.
• Copyright of all documentation relating to the contract belongs to ATNS; the successful bidder may not disclose information, documentation or products to other clients without written approval.
• The intellectual property clause survives termination.

Rejection and additional information

• ATNS will reject a bid if the bidder committed a proven corrupt or fraudulent act in competing for the contract.
• ATNS may disregard a bid if the bidder or its directors abused the ATNS SCM system, committed proven fraud or improper conduct, or failed to perform on a previous contract; such actions will be reported to National Treasury.
• ATNS may request additional information in writing during evaluation; replies must be submitted within 7 working days or as indicated, failing which the bid may be disregarded.
• No unsolicited additional information will be accepted.

Evaluation stages

• Stage 1: Administrative requirements — SARS Tax Compliance Status PIN valid for 60 days from submission. Non-compliance may lead to rejection or conditional acceptance with 7 days to submit supplementary administrative information.
• Stage 2: Price and preference points for specific goals.

Scoring

• 80/20 preference point system for tenders up to R50,000,000 (all taxes included).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price formula

• Points = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals

• 51% black-owned suppliers: 10 points.
• 30% black woman-owned suppliers: 10 points.
• Evidence required: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Bidders must claim points in SBD 6.1 and provide valid proof.