Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Gauteng
Closing Date
17 Nov 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
30 WOLMARANS STREET - BRAAMFONTEIN - JOHANNESBURG - 2017
Organization Type
GOVERNMENT
Published
03 Nov 2026
OCDS Reference
ocds-9t57fa-176894
PRASA requires two service providers to deliver horticulture and tree-felling services at west rand stations, depots and vacant land on an as-and-when basis for 24 months. Bidders must hold a CIDB grading of 3sh or higher and demonstrate at least one completed horticulture contract of r1 million or more in the train station/depot sector within the last five years. The evaluation uses an 80/20 preference point system with a 60% minimum functionality threshold covering company experience, key personnel with arboriculture certification, vehicle resources and financial capacity. The most critical requirement is the mandatory CIDB 3sh grading; without IT the bid is automatically disqualified.
Closing date and time: 17 November 2026 at 12:00; bids must be physically delivered to the bid box at 30 Wolmarans Street, Umjantshi House, Braamfontein – late submissions are not accepted.
Mandatory CIDB grading of 3SH or higher (Stage 1A) – failure to provide proof results in automatic disqualification.
Technical/Functionality evaluation with a 60% minimum threshold across four criteria: company experience (20%), key personnel (30%), vehicle resources (20%), financial capacity (30%).
Company experience: at least one completed horticulture contract in the train station/depot sector valued at R1 million or more within the last five years (2021–2026), supported by appointment letter and reference letter.
Two key personnel with formal Arboriculture certification (Horticulture/Tree-Felling/Brush Cutting/Forestry) and relevant experience; each scored on years of experience.
Vehicle resources: proof of ownership (Traffic Department document) or rental agreement for at least one bakkie or light/heavy-duty pickup truck.
Specific Goals evidence required for 20 preference points: B-BBEE certificate/affidavit (level 2+), certified ID copies for 51% Black Owned, Black Youth Owned, Black Women Owned; plus valid SARS PIN/TCS certificate and COIDA Letter of Good Standing.
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Date & Time
Tuesday, 17 November 2026 - 12:00
Venue
null
Categories
Request for Quotation
30 WOLMARANS STREET - BRAAMFONTEIN - JOHANNESBURG - 2017
AI Document Analysis Stages
Description
03 Nov
2026
Tender Published
Tender was published
17 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdf
Horticulture and tree-felling services at West Rand stations, depots and vacant land in Gauteng for the Passenger Rail Agency of South Africa on an as and when basis for 24 months, with two service providers to be appointed.
RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf
PRASA requires two service providers to deliver horticulture services — including tree felling by stem diameter — at various West Rand stations, depots and vacant land on an as-and-when basis over a 24-month period. Work is priced per unit on a bill of quantities with separate Year 1 and Year 2 rates.
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Organization
Passenger Rail Agency of South Africa (PRASA)Secure PRASA tenders with AI Matching & Recommendations, rail-infrastructure intelligence, compliance analysis, and bid support for rolling stock and station upgrades.
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Open Supplier Readiness HubMedian Estimate
R 639 289
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Two service providers for horticulture and tree-felling services at West Rand various stations, depots and vacant land in Gauteng South Region. 24 months contract from date of appointment, services on as and when basis. Scope includes cutting and removal of overgrown vegetation, grass cutting and disposal, tree felling and pruning, and weeds control of paved and tarred areas. Areas maintained 2 metres from perimeter fence and/or building structure. All cleared vegetation and waste disposed to approved waste disposal site. Claims require job cards (location, dates, amount of work) and invoices for services outsourced/hired under contract. Work during normal working hours at rates tendered in pricing schedule. PRASA reserves right to conduct safety and quality audit. Contractor must provide own quality controls. Vehicles, plant & equipment maintained in good condition. Maximum 20 staff per deployment with specific role requirements. SHE induction training required before site access. PPE requirements specified. Work above 3 metres requires scaffolding or cherry picker. Personnel performing/overseeing works must be qualified Artisan in specific trade. Contractor must have capacity to work on more than one site at any given time.
Technical Specifications
Source: SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdf (unknown)Scope: Horticulture and tree-felling services at West Rand various stations, depots and vacant land in Gauteng South Region
Duration: 24 months from date of appointment, services on as and when basis
Providers: Two service providers to be appointed
Vegetation control: cutting and removal of overgrown vegetation; grass cutting and disposal; tree felling, pruning and disposal; weeds control of paved and tarred areas
Clearance: areas maintained 2 metres from perimeter fence and/or building structure
Disposal: all cleared vegetation and waste disposed to appropriate and approved waste disposal site
Claims: completed job cards (location, dates, amount of work) and invoices for services outsourced/hired under contract required for claims
Hours: all work carried out during normal working hours at rates tendered in pricing schedule
Visits: as scheduled for maintenance; visitors book properly completed with reason for visit recorded
Audit: PRASA reserves right to conduct independent safety and quality audit; contractor must provide own quality controls for specification compliance
Equipment: all vehicles, plant & equipment kept and maintained in good condition and working order
Capacity: maximum 20 staff per deployment including at least 4 chainsaw operators, 6 brush cutters, and 10 rakers/disposers/labourers; contractor must have capacity to work on more than one site at any given time
Quality Management
Source: SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdfContractor shall remove, sweep off and clean up debris or waste resulting from vegetation control activity and dispose all cleared vegetation and waste to appropriate and approved waste disposal site. Pruning and removal of vegetation comprises pruning or trimming other than grass cutting in places where vegetation may hang over loose (e.g. over electrical poles, over fence, obstructing property, signage). At PRASA depots, yards, relay rooms and substations: areas shall be cleared 2 metres from perimeter fence and/or building structure. Areas to be measured and determined before execution of each intervention; contractor and Project Manager/Technical Officer shall arrange site inspection to confirm areas prior to commencement. Contractor shall furnish PRASA Facilities Department with copy of site disposal certificate after waste disposal. All services on as and when basis at various Prasa properties. PRASA requires control of living vegetation and management of dead remains; areas treated must be free from vegetation (dead or otherwise) which may obstruct, hinder or interfere with operational activities or have potential to damage equipment or facilities on track, in platform surface and yards or other areas included in contract.
Financial Requirements
Source: SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdf (unknown)Pricing format: rates tendered for in the Pricing schedule
Claims documentation: completed job cards (location, dates, amount of work) and invoices for services outsourced/hired under contract required for claim submission
Compliance Requirements
Source: SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdf (unknown)CIDB grade 3SH or higher mandatory; submissions without it automatically disqualified
Safety file submitted to PRASA Regional Departments or Head Office for evaluation before site access issued
Safety file contents: valid letter of good standing, employee register with certified identity documents, approved SHE and COVID-19 policies, risk assessments, medical fitness certificates from occupational health practitioner, statutory appointments, PPE matrix, safe working procedures, chemical substance list with MSDS, and proof of third party liability cover
No work may commence without approved safety file and valid signed site access certificate
All staff must complete PRASA SHE induction training before entering site with proof submitted to Project Manager
PPE: safety shoes/boots, hard hat, overalls, full length leather gloves/gauntlets, protective eyewear (face shields), protective leg wear (leggings), safety belts (harness), earmuffs
Work above 3 metres high should not be done without scaffolding or cherry picker
Personnel performing/overseeing works must be qualified Artisan in specific trade
Contractor must have capacity to work on more than one site at any given time
All vehicles, plant & equipment kept in good condition and working order
Response time failure: 10% of value of work penalty; contract termination if provision continually violated
Photo documentation: photos of before/during/after work required for claims can be submitted electronically
All work must comply with prescribed legal prescripts
Health & Safety
Source: SCOPE OF WORK FOR HORTICULTURE SERVICES AT WEST RAND VARIOUS STATION.pdfContractor's staff and labourers used on site must be inducted by PRASA SHE Department before working on site and in any Prasa site, with proof submitted to Project Manager. Staff must have and use all necessary safety and personal protective equipment (PPE) for the task. Staff must conform to acceptable standards of behaviour and dress appropriately. Contractor shall provide all forms of safety and protective clothing for personnel; clothing must clearly indicate company name in large and clear letters. PPE: safety shoes/boots, hard hat, overalls, full length leather gloves/gauntlets, protective eyewear (face shields), protective leg wear (leggings), safety belts (harness), earmuffs. Maximum of 20 staff members per deployment: at least 4 chainsaw operators, at least 6 brush cutters, and 10 rakers/disposers/labourers. No work may be done without approval of Safety File and valid signed site access certificate issued to contractor. Contractor must have valid letter of good standing and employee register with certified identity documents. Response time failure: penalty of 10% of value of work; contract termination if provision continually violated. Contractor must provide photos of before/during and after work completed with claim submitted (can be submitted electronically). Qualified Artisan required in specific trade for personnel performing/overseeing works. All work above 3 metres high should not be done without erection of scaffolding or cherry picker. Contractor must ensure all vehicles, plant & equipment kept and maintained in good condition and working order.
Description
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdfAppointment of two service providers to provide horticulture services at West Rand various stations, depots and vacant land on an as-and-when basis for a period of 24 months. Services include tree felling and general horticulture maintenance.
Important Dates
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Closing date: 17 November 2026
Closing time: 12:00
No compulsory briefing or site visit mentioned in the document.
Bid validity: 60 working days from closing date.
Clarification deadline: not specified.
Contact Information
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Enquiries (SCM):
Complaints email: [email protected] (must include bid description, reference number, closing date, supplier name, contact details, detailed complaint)
Submission address (bid box):
30 Wolmarans Street
Umjantshi House
Braamfontein
Service delivery: West Rand various stations, depots and vacant land (exact locations not listed in document).
Submission Guidelines
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Submission method: Physical delivery to bid box at 30 Wolmarans Street, Umjantshi House, Braamfontein.
Closing: 17 November 2026 at 12:00. Late bids not accepted.
Bids must be sealed and submitted on official forms provided (no retyping).
Returnable forms (all must be completed, signed and submitted):
Mandatory returnable documents (Stage 1A – automatic disqualification if missing):
Other mandatory returnable documents (Stage 1B – 3 working days to remedy, then disqualification):
Disqualification risks:
Bid validity: 60 working days from closing date; may be extended on same terms.
Evaluation Criteria
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Evaluation stages:
Stage 1 – Compliance & Mandatory Requirements
Stage 2 – Technical / Functionality (minimum qualifying threshold: 60%)
Weighting:
Company experience scoring (max 5 projects, min value R1 000 000 each, last 5 years 2021–2026, train station/depot horticulture):
Evidence: appointment letter/purchase order/signed contract AND reference letter/completion certificate per project; one document must show contract value.
Key personnel (each must have formal Arboriculture certification – Horticulture/Tree-Felling/Brush Cutting/Forestry):
Resources – proof of ownership (Traffic Dept document) or rental agreement (letter of intent on rental company letterhead) for bakkies/light/heavy-duty pickups:
Financial capability – bank letter on official letterhead proving credit:
Stage 3 – Price & Specific Goals (80/20 preference point system)
Evidence for specific goals: B-BBEE certificate/affidavit (SANAS; consolidated for JV); certified ID copies of owners per CIPC for ownership goals.
Objective criteria: PRASA may award to other than highest scorer based on negative track record, spreading awards, avoiding concentration, considering number/value/scope of previous awards, price materiality, specialised nature.
If highest scorer fails to sign within 14 days, provide security/bonds, meet conditions precedent, or finalise contract, PRASA may appoint next ranked bidder within validity period.
Technical Specifications
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Scope: Appointment of two service providers for horticulture services at West Rand various stations, depots and vacant land on an as-and-when basis for 24 months.
Services include tree felling (priced per stem diameter category) and general horticulture maintenance.
Tree felling pricing schedule (bill of quantities) – rates per tree for Year 1 and Year 2 (excl. VAT):
Bidders must complete the attached pricing schedule exactly; deviation may render bid non-responsive.
Prices in ZAR, inclusive of all applicable taxes, firm price basis with escalation formula indicated.
Cost breakdown required.
Delivery period: earliest possible, to be stated by bidder in working days from order date.
Key personnel: 2 skilled personnel with formal Arboriculture certification (Horticulture/Tree-Felling/Brush Cutting/Forestry).
Resources: bakkies or light/heavy-duty pickup trucks (proof of ownership or rental agreement).
Experience: contracts in train station/depot cleaning industry, minimum R1 000 000 each, within last 5 years (2021–2026).
Experience & Qualifications
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdfCompany experience: Minimum 5 years (2021–2026) in horticulture services within train station and depot cleaning industry. Only contracts valued at R1 000 000 or more considered. Evidence: appointment letter/purchase order/signed contract plus reference letter/completion certificate per project; one document must show contract value. Scoring: 5+ projects = 5 pts, 4 = 4 pts, 3 = 3 pts, 2 = 2 pts, 1 = 1 pt, 0 = 0 pts.
Key personnel: Two skilled personnel required, each with formal Arboriculture certification (Horticulture/Tree-Felling/Brush Cutting/Forestry). Experience scoring per person: 5 yrs + cert = 5 pts, 4 yrs = 4 pts, 3 yrs = 3 pts, 2 yrs = 2 pts, 1 yr = 1 pt, 0 = 0 pts. CVs and qualifications/certificates must be provided.
Resources: Proof of ownership (Traffic Dept document) or rental agreement (letter of intent on rental company letterhead) for bakkies/light/heavy-duty pickups. Scoring: 5 vehicles = 5 pts, 4 = 4 pts, 3 = 3 pts, 2 = 2 pts, 1 = 1 pt, 0 = 0 pts.
Financial capability: Bank letter on official letterhead proving credit. Scoring: R401 000+ = 5 pts, R301 000–R400 000 = 4 pts, R201 000–R300 000 = 3 pts, R101 000–R200 000 = 2 pts, R1–R100 000 = 1 pt, 0 = 0 pts.
Pricing Schedule
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdfPricing schedule: Bill of quantities for tree felling by stem diameter category (12 bands from 21–150 mm up to 2001–2300 mm). Rates per tree for Year 1 and Year 2 (excl. VAT). Bidders must complete attached schedule exactly; deviation may render bid non-responsive. Prices in ZAR inclusive of all applicable taxes, firm price basis. Cost breakdown required. Price escalation basis and formula must be indicated. Discounts only considered unconditionally at final evaluation. Market-related price negotiation may occur with top three ranked bidders; failure to agree leads to RFQ cancellation. Delivery period: earliest possible, stated in working days from order date.
Financial Requirements
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Pricing format: Fixed price basis, ZAR inclusive of VAT, bill of quantities (schedule of rates per tree diameter category) for Year 1 and Year 2.
Price escalation basis and formula must be indicated.
Discounts only considered unconditionally at final evaluation stage.
Market-related price test: PRASA may negotiate with highest, then second, then third ranked bidder; if no agreement, RFQ cancelled.
Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.
Bid security / bonds / guarantees: Not explicitly stated in document; successful bidder must provide necessary security/bonds/guarantees within time required by PRASA (failure allows appointment of next bidder).
Retention: Not specified.
Financial capacity threshold: Bank letter proving credit – scoring from R1 (1 pt) to R401 000+ (5 pts).
No minimum turnover requirement stated.
Warranty: Supplier warrants items free from defects for 1 year from acceptance (unless otherwise stated in order).
Compliance Requirements
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdf (RFQ)Eligibility & pre-qualification:
Standard forms (compress to obligation):
Contractual Terms
Source: RFQ FOR APPOINTMENT OF TWO SERVICE PROVIDERS FOR HORTCULTURE AND TREE FELLING EAST RAND.pdfContract duration: 24 months.
General conditions: PRASA General Conditions of Purchase apply; special conditions may be prescribed in writing.
Price and payment: Price may include adjustment per formula in contract; payment within 30 days of correct tax invoice; one currency only (ZAR or other with single exchange rate).
Delivery and documents: Supplier must deliver on/before contract date; late delivery may incur penalty; no payment without delivery; consignments marked with supplier name and destination; packing note and advice note required; detailed priced invoice after dispatch.
Containers/packing: No payment for containers or packing materials unless stated.
Title and risk: Pass to PRASA upon acceptance.
Rejection: PRASA may reject non-compliant items/services with written notice; replacement/rework within stated period; rejected items returned at supplier risk/expense; costs of replacement from third party borne by supplier.
Warranty: Items fit for purpose, free from defects for 1 year from acceptance (unless otherwise stated).
Indemnity: Supplier indemnifies PRASA against claims from negligence, IP infringement, statutory breach, defective design/materials/workmanship by supplier/subcontractors/agents; also indemnifies against infringement of third-party rights except arising from PRASA-provided items.
Subcontracting: Only with PRASA prior approval; successful bidder remains liable for performance.
Governing law: South African law; non-exclusive jurisdiction of South African courts.
Termination/appointment of other bidder: PRASA may appoint another bidder if successful bidder fails to sign within 14 days, provide security/bonds/guarantees, meet conditions precedent, or finalise contract negotiations – only within bid validity period; proceeds to next ranked bidder.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
30 WOLMARANS STREET - BRAAMFONTEIN - JOHANNESBURG - 2017
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
04 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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