Cogta-approved competency assessments for senior and top management candidates

Closing date and time: 13 November 2026 at 10:00 (online submission via e-tender portal).

Compulsory briefing session: not applicable (marked N/A in tender notice).

Bid validity period: 90 days after closing date.

Supply Chain Management enquiries:

• Contact: Josia Masenya
• Role: SCM Official
• Email: [email protected]
• Telephone: (012) 358 0658

Technical enquiries:

• Contact: Riana Zaayman
• Role: Technical Official
• Email: [email protected]
• Telephone: 012 358 4363

Submission address (online): City of Tshwane e-tender portal.

Physical address of municipality: Tshwane House, 320 Madiba Street, Pretoria, 0001.

Service delivery: competency assessments conducted for candidates in City of Tshwane (senior and top management positions).

Submission method: online via City of Tshwane e-tender portal only; do not deposit in tender box.

Closing: 13 November 2026 at 10:00.

Returnable forms (all must be completed, signed in black ink, no blank spaces, no correction fluid):

• MBD 1: Invitation to Bid (offer cover page, signed by authorised signatory).
• MBD 4: Declaration of Interest (discloses state employment and business interests; false declaration disqualifies).
• MBD 6.1: Preference Points Claim (claims B-BBEE and specific-goal points; proof must accompany).
• MBD 7.2: Contract Form – Rendering of Services (signed in duplicate on award).
• MBD 8: Declaration of Past Supply Chain Management Practices (discloses restrictions, convictions, terminations).
• MBD 9: Certificate of Independent Bid Determination (certifies no collusion).

Supporting documents (compulsory):

• Company registration certificate (CIPC).
• Tax clearance certificate or valid SARS TCS PIN (or CSD record showing compliant tax status).
• B-BBEE certificate or qualifying sworn affidavit (EME/QSE) or CIPC B-BBEE certificate.
• Municipal rates and taxes proof: original/copy of municipal account statement not older than 3 months and not in arrears >90 days for bidding company and all SA-based owners/directors/major shareholders; or signed lease agreement; or letter from local councillor for informal/rural areas.
• CSD summary report (valid CSD registration mandatory).
• Audited annual financial statements for most recent 3 years (or from establishment if <3 years old), or proof that bidder is not legally required to prepare audited statements (stated as applicable for tenders above R10m).
• If signatory is not a director/member/owner/shareholder: official letter of authorisation or delegation of authority.
• Joint venture: JV agreement signed by all parties; all above documents required for each JV partner; successful JV must continue for contract duration unless City approves change.

Pricing schedule: all items must be quoted; incomplete schedule leads to disqualification; corrections must be crossed out in ink and initialled; no correction fluid (Tippex) allowed.

Disqualification risks: late submission; any returnable form unsigned or omitted; incomplete pricing schedule; use of correction fluid on pricing; failure to submit mandatory CoGTA authorisation or reference letters; tax non-compliance at award; municipal accounts in arrears >90 days.

Three-stage evaluation:

Stage 1 – Administrative Compliance: verification of all compulsory returnable documents listed above.

Stage 2 – Mandatory Requirements: documentary proof of formal relationship with CoGTA and authority to provide the services. Must submit either:

1. Signed and valid agreement/contract with CoGTA confirming authorisation to render the relevant services; OR
2. At least 3 signed contactable reference letters on company letterhead for similar work done.

Failure to submit either leads to automatic disqualification.

Stage 3 – Preference Point System (80/20):

• Price: 80 points (lowest acceptable price scores highest).
• Specific goals: 20 points allocated as follows:

B-BBEE status level: Level 1=8, Level 2=7, Level 3=6, Level 4=5, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0. Proof: valid certified B-BBEE certificate, or sworn affidavit for EME/QSE, or CIPC B-BBEE certificate.

EME and/or QSE: 2 points. Proof: valid sworn affidavit or CIPC B-BBEE certificate.

At least 51% women-owned: 2 points. Proof: certified ID copies and proof of ownership (sworn affidavit/CIPC/other).

At least 51% owned by people with disability: 2 points. Proof: medical certificate with practice details and proof of ownership.

At least 51% youth-owned: 2 points. Proof: certified ID copies and proof of ownership.

Local economic participation: City of Tshwane=4 points, Gauteng=2 points, National=1 point. Proof: municipal account statement or lease agreement.

No points awarded for a specific goal if required proof is not submitted.

Minimum qualifying score: not explicitly stated; only the 80/20 split is defined.

Bid validity: 90 days from closing date.

Scope: provide CoGTA-approved competency assessments for candidates recommended for appointment in senior and top management positions (including City Manager and officials reporting directly to City Manager) in the City of Tshwane.

Legislative basis: Regulations on Appointment and Conditions of Employment of Senior Managers (Government Notice No. 21, Government Gazette January 2014); City applies these to other top management positions.

Assessments: only those specifically developed by the Department of Cooperative Governance and Traditional Affairs (CoGTA) for municipalities may be used.

Service provider must be approved by CoGTA to administer these assessments.

Deliverable: administration of competency assessments per candidate.

Pricing unit: price per competency assessment candidate (item 3031831).

Quantities: variable; City reserves right to increase or decrease quantities subject to budget availability.

Contract period: not explicitly stated; validity of offer 90 days from closing.

Mandatory proof of CoGTA authorisation: signed valid agreement/contract with CoGTA confirming authority to render the relevant services, OR at least 3 signed contactable reference letters on company letterhead for similar work done. Documentation must clearly identify the service provider and demonstrate coverage of the services required in this tender. No specific years of experience or key personnel qualifications stipulated.

Pricing schedule: single line item – price per competency assessment candidate (item 3031831).

Format: unit price excluding VAT, VAT at 15%, total inclusive of VAT.

All items must be quoted; incomplete schedule leads to disqualification.

Corrections: cross out in ink and initial; no correction fluid (Tippex) allowed – use disqualifies the item or entire quotation.

City reserves right to increase or decrease quantities subject to budget availability.

Market analysis and price negotiation provisions apply (see financialRequirements).

Pricing format: unit price per competency assessment candidate (excl. VAT), with VAT at 15% added for total inclusive price.

No bid security, performance bond, guarantee, or retention mentioned.

Payment terms: not explicitly stated in extracted text; MBD 7.2 Part 2 indicates payment within 30 days after receipt of invoice (standard GCC term).

Financial capacity: audited annual financial statements for most recent 3 years (or from establishment if <3 years old) required; applicable for tenders above R10m in conjunction with MBD 5. If not legally required to prepare audited statements, proof of exemption must be submitted.

Market analysis: City reserves right to conduct market analysis; if price deemed non-viable, bidder must confirm ability to deliver or be disqualified; if confirmed, a tight contract with performance warnings and restriction risk applies.

Price negotiation: City may negotiate market-related price with highest-scoring bidder, then second, then third; if no agreement, quotation may be cancelled.

Central Supplier Database (CSD): registration mandatory; valid CSD number must be provided.

Tax compliance: valid SARS Tax Compliance Status PIN or CSD record showing compliant status; tax status must be compliant before award.

B-BBEE: certificate or qualifying sworn affidavit (EME/QSE) or CIPC B-BBEE certificate required to claim preference points; thresholds per specific goals table (Level 1=8 points down to Non-compliant=0).

Municipal accounts: bidding company and all SA-based owners/directors/major shareholders must provide municipal account statement ≤3 months old, not in arrears >90 days; or signed lease agreement; or councillor letter for informal/rural areas.

CoGTA authorisation: mandatory – signed valid agreement/contract with CoGTA confirming authorisation to render the services, OR at least 3 signed contactable reference letters for similar work.

Returnable forms: MBD 1, 4, 6.1, 7.2, 8, 9 – all fully completed, signed in black ink, no blank spaces, no correction fluid; authorised signatory or delegation letter.

Supporting documents: company registration certificate; tax clearance/PIN; B-BBEE certificate/affidavit; rates & taxes proof; CSD summary report; audited financial statements (or exemption proof).

Joint venture: all documents for each partner; signed JV agreement; JV must continue for contract duration unless City approves change.

No CIDB grading required (not construction).

No professional body registration mentioned.

Local content: not specified beyond local economic participation points.

No occupational health and safety, safety plan, or HSE compliance requirements mentioned in the document.

Contract form: MBD 7.2 (Rendering of Services) to be signed in duplicate by both parties on award.

Documents forming part of contract: invitation to bid, tax clearance certificate, pricing schedule(s), filled-in task directive/proposal, B-BBEE preference claims, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions of contract, General Conditions of Contract (GCC), and any other specified documents.

Bidder warrants correctness and validity of bid; prices cover all services; mistakes at bidder's risk.

Bidder accepts full responsibility for execution and fulfilment of all obligations.

No collusive practices declared.

Signatory confirms authorisation to sign.

Payment: within 30 days after receipt of invoice (per MBD 7.2 Part 2).

Special conditions: City may negotiate market-related price with highest, then second, then third ranked bidder; failure to agree allows cancellation.

Market analysis clause: City may test price viability; non-viable price leads to confirmation request and possible disqualification or tight contract with performance warnings and restriction risk.

Quantities may be increased or decreased subject to budget availability.

Bid validity: 90 days from closing date.

Joint venture continuity: successful JV must continue for contract duration unless prior City approval obtained.

No explicit contract duration, termination clauses, or liquidated damages stated in extracted text.

Already fully covered in evaluationCriteria section above. Three stages: Administrative Compliance, Mandatory Requirements (CoGTA authorisation or 3 reference letters), Preference Point System (80/20). No minimum qualifying score stated.