What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The commission for conciliation, mediation & arbitration (ccma) is seeking a qualified service provider to design, edit, and layout its annual report for the 2025/26 period. This is a once-off project requiring expertise in graphic design, professional editing, and publication layout, with a final deliverable due by 31 august 2026. The opportunity is open to suppliers with at least three years of relevant experience who can meet strict functionality and compliance requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
22 sourced criteria
financial capacity
3 sourced criteria
pricing
4 sourced criteria
compliance returnables
13 sourced criteria
evaluation
13 sourced criteria
experience
2 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
4 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit quotation via email only to [email protected] by 17 July 2026 at 14:00, on official letterhead with all costs included.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
The CCMA seeks a service provider with expertise in design, editing, and layout.
Objective: To acquire high-quality, timely design, layout, and editing services, treating all material confidentially.
Project background: The CCMA is an independent dispute resolution organisation.
Key deadlines: Design concept signoff (03 Aug 2026), layout submission (14 Aug 2026), final version (31 Aug 2026).
Scope includes design, layout, editing, amendments, web formats, open file provision, and quality assurance for a 196-210 page Annual Report.
Important Dates
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Closing date and time: 17 July 2026 at 14:00.
Contract deliverable due date: 31 August 2026.
Key project deadlines:
Design concept signoff: 03 August 2026.
Layout version submission: 14 August 2026.
Final version delivery: 31 August 2026.
Contact Information
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Bidders must be registered on the Central Supplier Database (CSD) prior to submission.
Quotation validity period is 90 days.
Evaluation Criteria
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Phase 1: Functionality Evaluation (minimum 70/100 points to proceed).
Company Experience (25 points): At least 3 years in graphic design/communications/multi-media. Points scale: 5+ years = 25, 4-5 years = 21, 3-4 years = 17, <3 years = 0.
Track Record (25 points): Provide signed, dated contactable reference letters on client letterhead (not older than 5 years) for similar design, editing, layout services. Points: 5 references = 25, 4 = 21, 3 = 17, 2 = 9, 1 = 4, 0 = 0.
Detailed Project Plan (25 points): Must include timelines/turnaround times, risk report with mitigation, and resource breakdown. Full compliance = 25, missing any aspect = 0.
Human Resource Capability (25 points): Submit detailed CVs for Project Manager (max 10 pts), Graphic Designer (max 10 pts), Editor (max 5 pts). Points based on years of specific experience (5+ years = max, scaling down to <1 year = 0).
Phase 2: Price and Specific Goals (80/20 system).
Price: 80 points, calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals: 20 points for ownership categories (Black = 8, Women = 6, Youth = 4, PWD = 2). Points awarded proportionally to % ownership.
Disqualification risks: Not meeting 70-point functionality threshold, not registered on CSD, submitting to wrong email, incomplete SBD4 declaration, being on Tender Defaulters/Restricted Suppliers list.
Technical Specifications
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Scope: Design, editing, and layout of the CCMA Annual Report 2025/26.
Estimated page count: 196 to 210 pages.
Key deliverables:
Design and layout of the Annual Report publication.
Provision of 3 cover design concepts.
Professional language editing and proofreading.
Implementing amendments as per CCMA requirements.
Providing final formats suitable for website upload.
Supplying an open file of the design and layout.
Quality assurance before final submission.
Project duration: From date of appointment until 31 August 2026.
Confidentiality: All materials must be treated confidentially.
Methodology
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
The detailed project plan must include:
Detailed project timelines and turnaround times for each service.
A brief report on project risks and mitigation.
Breakdown of all resources required for project success.
Experience & Qualifications
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
Company must have at least 3 years' experience in graphic design, communications, or multi-media production.
Must provide contactable reference letters for similar services.
Key personnel CVs required for Project Manager, Graphic Designer, and Editor, with points awarded based on years of specific experience.
Quality Management
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
Quality assurance is required before final submission.
Key quality milestones: Design concept signoff, layout version submission, and final version delivery.
A detailed project plan must be agreed upon appointment.
Pricing Schedule
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
Quotations must be on official letterhead with all costs included.
Use the provided pricing schedule to quote for the single line item: 'Annual Report (AR): Design, Layout and Editing Only'.
Include subtotal excluding VAT, VAT at 15%, and grand total including VAT.
Financial Requirements
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Quotations must state a total fixed amount, inclusive of all applicable taxes.
Pricing format: Use the provided pricing schedule (Annexure A). Quote for 'Annual Report (AR): Design, Layout and Editing Only' (quantity 1), with subtotal excluding VAT, VAT at 15%, and grand total including VAT.
Evaluation: For quotations above R2000, price is evaluated using the 80/20 system (80 points for price, up to R1 million rand value).
Compliance Requirements
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf (RFQ)
Mandatory: Registration on the Central Supplier Database (CSD) before submission.
B-BBEE/Specific Goals: Points claimed for ownership categories require proof:
For Black, Women, Youth ownership: Copy of ID and founding documentation (e.g., CIPC).
For Persons with Disability ownership: Additionally, a medical certificate confirming disability.
Functionality threshold: Must score at least 70 out of 100 in Phase 1 to proceed.
Declaration: SBD4 form must be completed, declaring no conflicts of interest, state employment, or collusion. Being listed on the Register for Tender Defaulters or Restricted Suppliers leads to disqualification.
Contractual Terms
Source: RQN00000219124- REQUEST FOR A QUOTATION (RFQ) FOR THE DESIGN, EDITING AND LAYOUT OF ANNUAL REPORT.pdf
Contract duration: From date of appointment until 31 August 2026.
Confidentiality: All materials provided must be treated confidentially.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Complete and submit the SBD4 declaration form, disclosing any conflicts of interest or state employment, and ensure the bidder is not listed on the Register for Tender Defaulters or Restricted Suppliers.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Deliver the final Annual Report by 31 August 2026, including three cover concepts, professional editing, amendments, website-ready formats, and an open design file, while treating all materials confidentially.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
The CCMA seeks a service provider with expertise in design, editing, and layout.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Inferred operational need
Pricing format: Use the provided pricing schedule (Annexure A). Quote for 'Annual Report (AR): Design, Layout and Editing Only' (quantity 1), with subtotal excluding VAT, VAT at 15%, and grand total including VAT.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Mandatory requirement
Declaration: SBD4 form must be completed, declaring no conflicts of interest, state employment, or collusion. Being listed on the Register for Tender Defaulters or Restricted Suppliers leads to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Inferred operational need
Achieve a minimum of 70 out of 100 points in Phase 1 functionality evaluation by demonstrating: at least 3 years' company experience, 3-5 contactable reference letters for similar work, a detailed project plan with timelines/risks/resources, and CVs for a Project Manager, Graphic Designer, and Editor with relevant years of experience.
Threshold: minimum of 70 out of 100 points in Phase 1 functionality evaluation by
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Inferred operational need
To claim preferential points for specific goals (Black, Women, Youth, or Persons with Disability ownership), attach required proof: copy of ID, CIPC founding documentation, and for disability claims, a medical certificate.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
45Scored criterion
Key personnel CVs required for Project Manager, Graphic Designer, and Editor, with points awarded based on years of specific experience.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
47Scored criterion
Company Experience (25 points): At least 3 years in graphic design/communications/multi-media. Points scale: 5+ years = 25, 4-5 years = 21, 3-4 years = 17, <3 years = 0.
Threshold: At least 3 years in graphic design/communications/multi-media
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Scored criterion
Detailed Project Plan (25 points): Must include timelines/turnaround times, risk report with mitigation, and resource breakdown. Full compliance = 25, missing any aspect = 0.
Threshold: 25 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
50Scored criterion
Human Resource Capability (25 points): Submit detailed CVs for Project Manager (max 10 pts), Graphic Designer (max 10 pts), Editor (max 5 pts). Points based on years of specific experience (5+ years = max, scaling down to <1 year = 0).
Threshold: 25 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
54Scored criterion
Disqualification risks: Not meeting 70-point functionality threshold, not registered on CSD, submitting to wrong email, incomplete SBD4 declaration, being on Tender Defaulters/Restricted Suppliers list.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIGITAL MINDSET as appointed for this tender. Recorded contract value: 47725 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF A SERVICE PROVIDER WITH A CIDB GRADING OF 2ME OR HIGHER FOR THE SUPPLY AND INSTALLATION OF NEW SPLIT AIR CONDITIONING UNITS, RETROFITTING OF A NEW HIDEAWAY HVAC UNIT INTO THE EXISTING DUCTING SYSTEM, AND RELOCATION OF DUCTING AND DIFFUSERS TO IMPROVE AIRFLOW IN AN OPEN-PLAN OFFICE AT THE NATIONAL RESEARCH FOUNDATION PREMISES, PRETORIA (BRUMMERIANRF/ CORP EM RFQ 90/2025-26