What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This request for quotation (RFQ) from the kwazulu-natal department of public works seeks suppliers to provide a range of cleaning materials for the mayville regional office. The tender is open to all compliant bidders, with a strong preference for exempted micro-enterprises (emes) which can earn up to 20 preference points. Bidders must be registered on the central supplier database (csd) and submit mandatory samples after pre-screening.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
20 sourced criteria
financial capacity
7 sourced criteria
pricing
7 sourced criteria
compliance returnables
15 sourced criteria
evaluation
13 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
3 sourced criteria
equity registrations
8 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit a sealed bid to the bid box at 455A King Cetshwayo Highway, Mayville, Durban, by 11:00 on 15 July 2026. Late, emailed, or faxed bids will be disqualified.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LUQA AND SGANANDA PROJECTS.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf
Procurement of cleaning materials for the Mayville Regional Office, including 19 specified items such as floor polish, toilet paper, brooms, mops, soaps, disinfectants, and refuse bags.
Important Dates
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Closing date: 15 July 2026 at 11:00.
No briefing session, site visit, or clarification deadline is scheduled.
Briefing Session
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
No briefing session or site visit is scheduled for this tender.
Contact Information
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Submission address: Bid Box, Department of Public Works KZN, 455A King Cetshwayo Highway, Mayville, Durban, 4001.
Submission Guidelines
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Submit bid in a sealed envelope with bid number (ZNQP 03/06/2026) and closing date clearly marked on the envelope. Each envelope must contain only one bid.
Deliver by hand to the bid box at: 455A King Cetshwayo Highway, Mayville, Durban, 4001. No other submission methods (post, email, fax, etc.) are accepted.
Closing time: 11:00 on 15 July 2026. Late submissions are disqualified.
Use official bid forms (SBD 1, SBD 3, SBD 4) as provided. Do not retype or redraft. Photocopies are permitted but must include original signatures.
Initial every page of the bid document. Do not use correcting fluid; all alterations must be initialed.
Do not include samples with bid documents. Samples are required separately after pre-screening for responsive bidders.
Specific Goals: 20 points maximum for Exempted Micro-Enterprise (EME) status.
Documentary proof required for EME points: Sworn affidavit signed and dated by a Commissioner of Oaths.
Bidders must disclose any conflicts of interest or relationships with state employees. Failure to do so may result in disqualification.
Bids from persons in the service of the state, or companies with state-employed directors, are automatically disqualified.
Technical Specifications
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Scope: Supply cleaning materials for the Mayville Regional Office.
Mandatory samples: Responsive bidders must submit samples of the following after pre-screening:
High-gloss floor polish (25L).
Double 2-ply toilet paper (equivalent to Baby Soft).
Grass broom with wooden handle.
Industrial mop.
Dishwashing liquid soap (equivalent to Sunlight 5L).
Full list of 19 items includes: floor polish, furniture polish, toilet paper, dishwashing liquid, thick bleach, multi-purpose cleaner, pine gel, deodorant block, vinyl floor cleaner, insect killer, sweeper mops, steel wool, industrial mops, refuse bags, disinfectant, bath soap detergent, dust pan set, household gloves, and grass brooms.
Failure to submit required samples results in immediate disqualification.
Pricing Schedule
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf
Provide firm prices for all 19 listed cleaning items (e.g., floor polish, toilet paper, brooms, mops, soaps, disinfectants, refuse bags).
Prices must include 15% VAT.
Bid validity: 90 days from closing date.
Delivery: Within one week of purchase order receipt.
Use SBD 3 (Pricing Schedule) form. Non-firm prices are not accepted.
Financial Requirements
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Submit firm prices only. Non-firm prices or prices subject to exchange rate variations are not accepted.
Complete the pricing schedule (SBD 3) with unit prices and quantities for all 19 listed items.
Prices must include 15% VAT.
Bid price validity: 90 days from the closing date (15 July 2026).
Delivery period: Within one week of receiving a purchase order.
Payment terms: Within 30 days after receipt of invoice and delivery note.
Offer must remain binding for the validity period.
Compliance Requirements
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Register on the Central Supplier Database (CSD) at www.csd.gov.za. Non-registration at closing time results in disqualification.
Provide a valid Tax Compliance Status (TCS) PIN from SARS or a CSD number. Each party in a consortium/joint venture must submit separate proof.
B-BBEE: To claim preference points as an Exempted Micro-Enterprise (EME), submit a sworn affidavit signed and dated by a Commissioner of Oaths. EMEs with annual revenue ≤ R10M qualify for 20 points.
Disclose any relationships with state employees or involvement in collusive practices via SBD 4 (Bidder’s Disclosure).
Persons in the service of the state, or companies with state-employed directors/members, are ineligible to bid.
Foreign suppliers must confirm RSA residency, branch, or permanent establishment if claiming tax compliance exemptions.
B-BBEE Requirements
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
B-BBEE preference points (20 maximum) are awarded for Exempted Micro-Enterprise (EME) status.
To claim points, submit a sworn affidavit signed and dated by a Commissioner of Oaths.
EMEs must have annual revenue ≤ R10M and confirm Black ownership percentages (e.g., 100% Black Owned = Level 1).
Affidavit must include enterprise details, ownership breakdown, and B-BBEE level confirmation.
Health & Safety
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf
Responsive bidders must submit samples of five specified cleaning items for verification after pre-screening:
High-gloss floor polish (25L).
Double 2-ply toilet paper (equivalent to Baby Soft).
Grass broom with wooden handle.
Industrial mop.
Dishwashing liquid soap (equivalent to Sunlight 5L).
Failure to submit samples leads to immediate disqualification.
Contractual Terms
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf
Successful bidder must sign a written contract (SBD 7) in duplicate.
Bidder accepts full responsibility for contract execution and fulfilment.
Fraudulent claims may result in disqualification, contract cancellation, damages, restriction from state business (up to 10 years), and criminal prosecution.
Requirements
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf (TENDER)
Phase 2: Mandatory requirements — submit samples of five specified items:
High-gloss floor polish (25L).
Double 2-ply toilet paper (equivalent to Baby Soft).
Grass broom with wooden handle.
Industrial mop.
Dishwashing liquid soap (equivalent to Sunlight 5L).
Phase 3: Specific goals — B-BBEE preference points for EME status.
Section
Source: BID DOCUMENTS CLEANING MATERIAL REGIONAL OFFICE ZNQP 03-06-2026.pdf
The 80/20 preference point system applies.
Price: 80 points maximum, scored using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals: 20 points maximum for Exempted Micro-Enterprise (EME) status.
Submit a sworn affidavit to claim EME points.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Use only the official SBD forms provided; do not retype them. Initial every page and do not use correcting fluid.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
After pre-screening, responsive bidders must submit samples of: high-gloss floor polish (25L), double 2-ply toilet paper, grass broom with wooden handle, industrial mop, and dishwashing liquid soap (5L). Failure to submit samples leads to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Disclose any conflicts of interest or relationships with state employees using SBD 4 (Bidder's Disclosure). Bidders in the service of the state are ineligible.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LUQA AND SGANANDA PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Inferred operational need
Procurement of cleaning materials for the Mayville Regional Office, including 19 specified items such as floor polish, toilet paper, brooms, mops, soaps, disinfectants, and refuse bags.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Inferred operational need
High-gloss floor polish (25L).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Inferred operational need
Double 2-ply toilet paper (equivalent to Baby Soft).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Grass broom with wooden handle.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Industrial mop.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Dishwashing liquid soap (equivalent to Sunlight 5L).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
38Mandatory requirement
Submit bid in a sealed envelope with bid number (ZNQP 03/06/2026) and closing date clearly marked on the envelope. Each envelope must contain only one bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Inferred operational need
Deliver by hand to the bid box at: 455A King Cetshwayo Highway, Mayville, Durban, 4001. No other submission methods (post, email, fax, etc.) are accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
50Inferred operational need
To claim 20 preference points for specific goals, submit a sworn affidavit confirming Exempted Micro-Enterprise (EME) status (annual revenue ≤ R10 million), signed by a Commissioner of Oaths.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Scored criterion
The 80/20 preference point system applies.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Inferred operational need
Fraudulent claims may result in disqualification, contract cancellation, damages, restriction from state business (up to 10 years), and criminal prosecution.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records LUQA AND SGANANDA PROJECTS as appointed for this tender. Recorded contract value: 73400 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
B-BBEE: To claim preference points as an Exempted Micro-Enterprise (EME), submit a sworn affidavit signed and dated by a Commissioner of Oaths. EMEs with annual revenue ≤ R10M qualify for 20 points.
Threshold: 20 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.