Once-off PFMA, advanced excel and negotiation skills training for PRASA employees — kwazulu-natal

Closing

• Date: 26 November 2026
• Time: 12:00

Validity

• Bids must remain valid for 60 working days from the closing date.
• PRASA may request an extension on the same terms if internal processes are not finalised within the validity period.

Bidding procedure enquiries

• Contact: Siphesihle Miya
• Email: [email protected]
• Telephone: 031 813 0089

Complaints

• Email: [email protected]
• A complaint must state the bid description, reference number, closing date, supplier name and contact details, and the detailed complaint.

Submission address

65 Masabalala Yengwa Avenue

PRASA Regional Office, Foyer Area

Helpdesk

PRASA SCM

KwaZulu-Natal

Submission method

• Hand delivery in a sealed envelope to the PRASA KwaZulu-Natal regional office.
• Bids must arrive by the closing time; late bids are not accepted.
• Bids must be completed on the official RFQ forms as issued; retyped versions are not accepted.
• A quotation must not reference any other quotation or proposal; any additional conditions must be set out in a covering letter.
• Changes to a submission will not be accepted after the closing date and time.

Delivery address

65 Masabalala Yengwa Avenue

PRASA Regional Office, Foyer Area

Helpdesk

PRASA SCM

KwaZulu-Natal

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares whether any director, member or shareholder is employed by the state or connected to a person at PRASA; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims points for specific goals under the 80/20 system.
• Proof of QCTO or other SETA accreditation for each course offered (PFMA SAQA ID 377913, Excel SAQA ID 116943, Negotiation SAQA ID 13948), plus the facilitator's accreditation.
• Valid SARS tax compliance status PIN, or a CSD registration number where no PIN is available.
• CSD supplier registration number.
• CIPC registration documents and certified identity copies of company directors.
• B-BBEE certificate or sworn affidavit.
• Joint venture, consortium or trust bidders: the agreement, trust deed, or written confirmation of intent to form a JV or consortium if awarded.
• Signed closing register on delivery; if it is not signed, the bidder must prove the bid was submitted on time.

Disqualification risks

• Any Stage 1 disqualifying document missing or unsigned.
• Bids received after the closing time or delivered to the wrong venue.
• Incomplete bids, or failure to resubmit corrected returnable documents within the period PRASA allows.
• Any attempt to canvass a PRASA SCM officer or employee between closing and award.

Evaluation stages

• Stage 1 — disqualifying returnable documents: signed closing register, QCTO or other SETA accreditation for each course offered (PFMA SAQA ID 377913, Excel SAQA ID 116943, Negotiation SAQA ID 13948) and the facilitator's accreditation. Non-compliance leads to immediate disqualification.
• Stage 2 — price and specific goals, scored out of 100.
• Stage 3 — returnable documents: completeness of all RFQ documentation, declarations, SBD forms and signatures, plus the supporting documents listed in the submission requirements.
• Stage 4 — returnable documents verification.

Scoring

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Preference point system: 80/20.
• Price formula: Ps = 80 × (1 − (Pt − Pmin) ÷ Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Specific goals (20 points)

• B-BBEE contributor status of at least Level 1 — evidence: B-BBEE certificate or affidavit (a consolidated scorecard is accepted for joint ventures).
• Black women owned — 5 points; evidence: certified identity copy of the owner(s).
• Black youth owned — evidence: certified identity copy of the owner(s).
• Points are awarded pro-rata: points allocated × percentage owned = points claimed.
• CIPC registration documents or the CSD registration report verify ownership claims.
• Failure to submit the required proof means no preference points are claimed.

Accreditation limitation

• A bidder accredited for fewer than all three courses competes on price and specific goals only for the courses it is accredited to deliver.

Market-related price

• If the highest scoring bid is not market related, PRASA negotiates with the highest, then second, then third ranked bidder; if no market-related price is agreed with the third, the RFQ is cancelled.

Scope

• Once-off facilitation of three training courses for PRASA employees: PFMA guidelines, Advanced Excel, and Negotiation Skills.

Venues

• Training is delivered at PRASA premises at Durban station and East London station.

Course quantities (bill of quantities)

• PFMA, Durban: 3
• PFMA, East London: 1
• Advanced Excel, Durban: 4
• Advanced Excel, East London: 3
• Negotiation Skills, Durban: 1
• Negotiation Skills, East London: 1

Deliverables

• Bidders must state the number of days required for each course.
• Certificates must be issued to delegates on completion of each course.
• Delivery period: bidders offer their earliest possible delivery period, expressed in working days from date of order.

Accreditation requirements

• Valid QCTO or other SETA accreditation must be provided for each course offered: PFMA (SAQA ID 377913), Excel (SAQA ID 116943) and Negotiation (SAQA ID 13948).
• The facilitator's accreditation must be submitted.
• A bidder accredited for fewer than all three courses competes only for the courses it is accredited to deliver.
• Certificates must be issued to delegates on completion of each course.

Pricing schedule

• Bidders must complete the issued pricing schedule and bill of quantities; a different format may render the bid non-responsive.
• Prices in South African Rand, inclusive of all applicable taxes; VAT shown at 15%.
• Prices are firm, with a cost breakdown and the escalation basis and formula stated.

Bill of quantities

• PFMA, Durban: 3
• PFMA, East London: 1
• Advanced Excel, Durban: 4
• Advanced Excel, East London: 3
• Negotiation Skills, Durban: 1
• Negotiation Skills, East London: 1

Delivery

• Bidders state the number of days for each course and their earliest delivery period in working days from date of order.
• Unconditional discounts are considered only at the final evaluation stage.

Pricing

• All prices in South African Rand, inclusive of all applicable taxes.
• Prices are firm; the basis of the price must be stated.
• A cost breakdown must be provided, together with the price escalation basis and formula.
• Pricing must follow the issued pricing schedule and bill of quantities exactly; using a different format may render the bid non-responsive.
• VAT is shown at 15% in the bill of quantities.
• Unconditional discounts are considered only at the final evaluation stage.

Payment

• PRASA pays within 30 days of receiving the supplier's correct tax invoice.

Market-related price

• If the highest scoring bid is not market related, PRASA negotiates with the highest, second, then third ranked bidder; failing agreement with the third, the RFQ is cancelled.

Registration and tax

• Bidders must be registered on National Treasury's Central Supplier Database (CSD); business may not be awarded to a non-registered supplier. Only foreign suppliers with no local registered entity are exempt.
• A valid SARS tax compliance status PIN must be submitted, or a printed TCS certificate, or a CSD number where no PIN is available.
• Each party to a joint venture, consortium or subcontracting arrangement must submit its own tax compliance PIN or certificate and CSD number.

Accreditation

• Valid QCTO or other SETA accreditation for each course offered: PFMA (SAQA ID 377913), Excel (SAQA ID 116943), Negotiation (SAQA ID 13948).
• Valid accreditation for the named facilitator(s).

Ownership and B-BBEE

• B-BBEE certificate or sworn affidavit; a consolidated scorecard is accepted for joint ventures.
• CIPC registration documents and certified identity copies of directors.

Exclusion

• Bids are not considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.
• Persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Legal compliance

• The successful bidder must comply with all applicable national and local laws and regulations.

Contract basis

• PRASA's General Conditions of Purchase govern the order or contract; no PRASA servant or agent may vary them orally.
• The contract is governed by South African law, with non-exclusive jurisdiction of the South African courts.

Warranty

• The supplier warrants that the services meet PRASA's requirements and remain free from defects for one year from acceptance, unless another period is stated in the order.

Indemnity

• The supplier indemnifies PRASA against claims, costs and damages arising from its negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship.

Subcontracting

• Subcontracting requires PRASA's prior approval; the successful bidder remains liable for performance.

Delivery and rejection

• Services must be delivered by the date stated in the order; late delivery or completion may attract a penalty if imposed in the order.
• PRASA may reject non-conforming work and the supplier must correct non-conformances as directed.

Funding contingency

• Award is subject to PRASA securing and confirming sufficient budget; PRASA may cancel the RFQ at any stage before award if funding is not secured.
• PRASA is not liable for claims, loss or damages arising from a failure to source funding or from non-award, and bidders waive the right to institute proceedings on these grounds.

Other

• PRASA is not obliged to award the bid, may award to multiple suppliers, and may award to the highest scoring bidder unless objective criteria justify another choice.
• If the preferred bidder fails to sign or commence within a reasonable period, PRASA may award to the next highest ranked bidder at the quoted price.
• If information furnished proves incorrect after the contract is concluded, PRASA may cancel the contract.
• Contractual terms proposed by a bidder are subject to review and acceptance or rejection by PRASA's legal counsel.

Stage 1 — disqualifying returnable documents

• Signed closing register (or proof of on-time submission).
• QCTO or other SETA accreditation for PFMA (SAQA ID 377913), Excel (SAQA ID 116943) and Negotiation (SAQA ID 13948).
• Facilitator accreditation.
• Failure to comply leads to immediate disqualification.
• A bidder accredited for fewer than all three courses competes only for the courses it is accredited to deliver.

Stage 2 — price and specific goals (100 points)

• Price: 80 points, scored as Ps = 80 × (1 − (Pt − Pmin) ÷ Pmin).
• Specific goals: 20 points, awarded pro-rata as points allocated × percentage owned.
• Specific goals comprise B-BBEE contributor status of at least Level 1, black women ownership (5 points) and black youth ownership, each supported by a B-BBEE certificate or affidavit and certified identity copies of the owner(s).
• CIPC registration documents or the CSD registration report verify the ownership claims.

Stage 3 — returnable documents

• Complete RFQ documentation, all declarations, SBD forms and signatures.
• Joint venture, consortium or trust documentation, or written confirmation of intent to form one.
• Valid SARS PIN, CSD registration number, certified identity copies of directors, B-BBEE certificate or affidavit, and CIPC registration documents.
• The most responsive bidder with incomplete returnable documents may be asked to resubmit within a PRASA-set period; failure to do so results in automatic disqualification.