Awarded Tender: Kwazulu-natal public works panel of private attorney firms tender

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The kwazulu-natal department of public works invites applications from qualified private attorney firms to form a panel for ad-hoc legal services over a 3-year period. Successful firms will be assigned work as needed, with costs negotiated per assignment, and must comply with strict registration, experience, and b-bbee requirements.

AI Document AnalysisMethodology1 document

Analysis complete · ready for your bid

DocumentZNT 05 -25 - 26 - PANEL OF ATTORNEYS.pdf1.pdfReview complete

Description

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

26 sourced criteria

financial capacity

1 sourced criteria

pricing

Source analysis requires completion or review

compliance returnables

38 sourced criteria

evaluation

18 sourced criteria

experience

14 sourced criteria

personnel

1 sourced criteria

equipment capacity

1 sourced criteria

delivery contract

21 sourced criteria

equity registrations

12 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bids must be hard-copy, sealed, and deposited in the Bid Box at 191 Prince Alfred Street, Pietermaritzburg by 7 July 2026 at 11h00.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records MIYA ATTORNEYS as appointed for this tender.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

119Inferred operational need

I, the undersigned, (name)............................................................................... in submitting the accompanying application, do hereby make the following statements that I certify to be true and complete in every respect: 3.1 I have read, and I understand the contents of this disclosure. 3.2 I understand that the accompanying application will be disqualified if this disclosure is found not to be true and complete in every respect. 3.3 The applicant has arrived at the accompanying application independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium1 will not be construed as collusive application. 3.4 In addition, there have been no consultations, communications, agreements, or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the application, application with the intention not to win the application and conditions or delivery particulars of the products or services to which this application invitation relates. 3.4 The terms of the accompanying application have not been, and will not be, disclosed by the applicant, directly or indirectly, to any competitor, prior to the date and time of the official application opening or of the awarding of the contract. 3.5 There have been no consultations, communications, agreements, or arrangements made by the applicant with any official of the procuring institution in relation to this procurement process prior to

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: ZNT 05 -25 - 26 - PANEL OF ATTORNEYS.pdf1.pdf · returnable_documents

Known supplier evidence

The linked award records MIYA ATTORNEYS as appointed for this tender.

Qualified inference

Inference only

The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.

The linked award confirms appointment only, not the submitted qualification or reason for selection.

Contract Awarded

Award Information

Winning Supplier

Znt 05/25/26: appointment of a panel of private attorney firms to be used by legal services on an ad-hoc basis for a period of 3 years

Award Details

Kwazulu Natal - Public Works (Head Office)

Organization Directors

Awards Won: MIYA ATTORNEYS

View Supplier Intelligence

What the tender required and what the award supports

Bids must be hard-copy, sealed, and deposited in the Bid Box at 191 Prince Alfred Street, Pietermaritzburg by 7 July 2026 at 11h00.

Must sign confidentiality/indemnity agreements and declare conflicts of interest for assignments.

Appointment of a panel of private attorney firms to provide ad-hoc legal services to the KwaZulu-Natal Department of Public Works & Infrastructure for a period of 3 years. Panel members will be assigned work as needed, with costs negotiated per assignment.

CLOSING DATE : 7 July 2026 TIME: : 11h00am

www.kznworks.gov.za or from the e-Tender Portal.

Bid Number: ZNT 05/25/26 Closing Date: 7 JULY 2026 Closing Time: 11H00 AM

Telephone (033) 355 5440 Telephone Number Number (033) 260 3716 [email protected] [email protected]

Bidders must comply with Treasury Regulations 16A and the KwaZulu-Natal Supply Chain Management Policy Framework.

Bids must be complete and submitted in sealed envelopes with bidder details, bid number, and closing date.

Late, faxed, e-mailed, or electronically submitted bids are invalid.

Bids must be deposited in the designated Bid Box before the closing date and time.

Bidders must initial every page of the bid document.

Alterations must be initiated; correcting fluid and erasable pens are prohibited.

Only compliant bidders (per administrative and mandatory criteria) will be considered.

No compulsory briefing session will be held. All queries must be submitted in writing to [email protected] by 19 June 2026, quoting the ZNT number. Consolidated responses will be posted on www.kznworks.gov.za by 22 June 2026 under the "questions and answers" tab.

Scope: Appointment of a panel of private attorney firms for ad-hoc legal services for 3 years.

*Requirements for Firms:**

Must be a legal practice registered under the Legal Practice Act.

Must declare any conflict of interest for assignments.

Panel appointment is for 3 years from date of appointment.

Work is assigned on an ad-hoc basis via letters of appointment.

Costs for each assignment are negotiated with panel members.

Firms may not sub-contract without written consent from the Department.

Must sign confidentiality and indemnity agreements.

Firms must hand over all documents, passwords, and security devices upon assignment completion.

No guarantee of work assignment to panel members.

Must be a legal practice registered under the Legal Practice Act with a valid fidelity fund certificate and Letter of Good Standing (≤12 months old).

Mandatory registration on the Central Supplier Database (CSD) and SARS tax compliance with a valid PIN.

NB: Posted, Telegraphic, telephonic, telex, facsimile, e-mail and late applications will not be accepted.

Foyer: Lower Ground Floor submission is late, it will not be accepted for consideration. The Bid Box is generally open eight (8) hours a day, 5 days a week.

Status Pin: Database No: MAAA

South Africa For Yes No Offered? The Goods /Services [IF YES, ANSWER THE QUESTIONNAIRE BELOW] Offered? [IF YES ENCLOSE PROOF]

1.3 Late submissions will not be accepted. 1.4 Faxed or e-mailed quotations are not accepted.

Bids will be opened in public after the closing time.

2.1 Bidders must ensure compliance with their tax obligations. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID

SECTION B: LIST OF ALL RETURNABLE & COMPULSORY DOCUMENTS Schedule (Yes / No) Submission (Yes / No) will render For BID responsive (Yes/No) Read Only for bidding (SBD 1) information on Central correct and up to date Bidder’s disclosure form Yes Section G Yes (SBD4)

PLEASE NOTE THAT THIS BID IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999, THE KWAZULU-NATAL SUPPLY CHAIN

plural and visa versa and with words importing the masculine gender shall include the feminine and the neuter.

The sworn affidavit will be valid for a period of 12 months from the date signed by commissioner. Deponent Signature: ___________________ Date: _____/______/___________________ ______________________

2.2.6. Record of attendance to matters – firms to complete Annexure E. Note: For each area of specialty, the bidder is to provide proof of evidence of the communication used – sample or communication record invoices, etc. One proof of evidence per category is required.

remedial actions to be taken for the non-compliance with the norms and standards. Section 18(1) of the Email: [email protected] 3200

Submit bids in a sealed envelope to the Bid Box at: Foyer, Lower Ground Floor, 191 Prince Alfred Street, Pietermaritzburg, 3200. The Bid Box is open 8 hours/day, 5 days/week.

Bids must be deposited before the closing date and time (7 July 2026, 11h00). Late submissions are not accepted.

Only hard-copy submissions are accepted. Posted, telegraphic, telephonic, telex, facsimile, or e-mail submissions are invalid.

Each envelope must clearly display: bidder’s name and address, bid number (ZNT 05/25/26), and closing date.

Bids must be complete and initialed on every page. Use of correcting fluid or erasable pen is prohibited.

Photocopies of bid documents are allowed, but original signatures are required.

Queries must be submitted to [email protected] by 19 June 2026. Responses will be posted on www.kznworks.gov.za by 22 June 2026.

Must have a valid fidelity fund certificate and Letter of Good Standing (≤12 months old).

Must be registered on the Central Supplier Database (CSD) at www.csd.gov.za. Failure to register by closing date results in disqualification.

Must be registered with SARS and have a valid Tax Compliance Status PIN. All tax obligations must be in order.

Must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers.

Must not have been terminated or involved in litigation with the Department in the last 3 years.

Joint ventures are not allowed. Applicants may be sole proprietors, partnerships, or registered entities.

Foreign suppliers must confirm tax liability in South Africa if applicable.

Evaluation follows a 3-phase process under the 80/20 Preferential Procurement Regulations, 2022:

*Phase 1: Administrative Compliance**

Non-compliance with compulsory bid documents or submission requirements renders the bid invalid.

*Phase 2: Mandatory Criteria**

Proof of registration with the Legal Practice Council.

Valid fidelity fund certificate (Legal Practice Act).

Letter of Good Standing from the Legal Practice Council (≤12 months old).

Category selection (Annexure B) with 3 proofs of evidence per category. Failure to submit per category leads to disqualification.

Company profile: minimum 2 practicing attorneys, 5+ years in operation, 1 partner with 10+ years post-admission experience, and 2 qualified support staff (Annexure C and D).

Record of attendance to matters (Annexure E) with proof of evidence per category.

*Phase 3: Scoring (100 points total)**

Price: 80 points (80/20 system). Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid price.

Specific Goals: 20 points. Points allocated as:

Ownership by People Living with Disabilities: 5 points (requires medical certificate + certified ID copy).

Ownership by Black People: 5 points (requires sworn affidavit).

The sworn affidavit will be valid for a period of 12 months from the date signed by commissioner. Deponent Signature: _________________ Date: _//_ ________