Supply, delivery and installation of 11kv switch gears and 11kv xlpe armoured 3 core underground 95mm2 copper cable for pinetown substation

Compulsory briefing/site meeting: 17 November 2026 at 10:00

Venue: PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Roof Level Entrance

Closing date and time: 24 November 2026 at 12:00

Bid validity period: 60 working days from closing date

SCM Enquiries:

• Contact: Rani Thevar
• Email: [email protected]
• Telephone: 031 8130138

Complaints:

• Email: [email protected]

Submission address:

• Tender Box No.04
• PRASA Offices KZN
• 65 Masabalala Yengwa Avenue
• Greyville
• Durban Station
• 4001

Service/delivery address:

• Pinetown Substation
• KZN Region

Submission method: Physical deposit in Tender Box No.04

Submission address: PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001

Closing date and time: 24 November 2026 at 12:00

Late bids not accepted

Bids must be on official forms provided (not re-typed) and enclosed in a sealed envelope

Mandatory returnable documents (failure to submit may disqualify):

• Briefing Session Form D with attendance reflected on compulsory briefing register
• Valid CIDB grading of 3EP or higher

Other returnable forms (must be completed and signed):

• SBD1 (Invitation to Bid)
• SBD4 (Bidder's Disclosure)
• SBD6.1 (Preference Points Claim)
• Pricing Schedule (Bill of Quantities)

Stage 4 documents (may be requested within 5 working days; non-submission leads to disqualification):

• Completed RFQ documentation including all declarations
• Letter of Good Standing (COID)
• Valid SARS PIN
• CSD supplier registration number
• Qualified electrician certificate (trade test / technician / engineer in electrical engineering)
• Valid Category C Green Certificate

Validity period: 60 working days from closing date

CSD registration mandatory (foreign suppliers with no local entity exempt)

No bids from persons in service of the state, companies with such directors, or close corporations with such members

Proof of authority to sign (board resolution) required

Stage 1A – Mandatory Requirements (automatic disqualification if not met):

• Briefing Session Form D with attendance on compulsory briefing register
• Valid CIDB grading 3EP or higher

Stage 2 – Technical/Functional Evaluation (minimum qualifying score: 70%):

• Organizational Experience (50 points): completed similar projects in 6.6kV, 11kV, 22kV, 33kV PCB and XLPE armoured 3 core 95mm2 copper cable installation; scoring: 0 projects=0, 1=1, 2=2, 3=3, 4=4, 5+=5 points; evidence: completion certificates or client letters
• Project Program / Work Plan (25 points): MS Project schedule with milestones (safety file completion, actual installation, max 6-month duration); scoring 0-5 based on detail, alignment and sequencing
• Project Approach and Methodology (25 points): six elements – risk identification/mitigation, work breakdown/QA, transportation, plant/equipment, barricading/securing work, accommodation of traffic; scoring 0-5 based on number of elements addressed

Stage 3 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points (formula: Ps = 80[1 - (Pt-Pmin)/Pmin])
• Specific Goals: 20 points
• B-BBEE contributor status level 2 or higher: 10 points (certificate/affidavit)
• 51% Black Owned: 10 points (CIPC documents/B-BBEE certificate/affidavit)

Stage 4 – Other Mandatory Requirements (may be requested within 5 working days):

• Completed RFQ documentation
• COID Letter of Good Standing
• Valid SARS PIN
• CSD registration number
• Qualified electrician certificate
• Category C Green Certificate

Bidders scoring below 70% on technical evaluation are not considered for Stage 3

Scope: Supply, delivery and installation of 11kV switch gears, 11kV XLPE armoured 3 core underground 95mm2 copper cable, batteries, battery chargers, termination kits, lightning arrestors, PCB control panel, and safes for Pinetown traction/distribution substation

Location: Pinetown Substation, KZN Region

Contract duration: Maximum 6 months; work commences immediately from award date

Key deliverables (Bill of Quantities):

• 3 x 11kV Switch Gear (BBB4182 version 2 or latest) – 12kV, 800A, 20kA breaking current, 110V DC trip/spring/motor coils
• 100m of 11kV XLPE armoured 3 core 95mm2 copper cable with accessories
• 60m trenching in hard soil
• 1 outdoor termination kit, 1 indoor termination kit
• 1 set of 53 sealed gel batteries (100Ah, 2V)
• 2 battery chargers (BBB2502, 220V AC input, 110V DC 25A output)
• 1 solid wood battery stand for 53 cells
• 3 x 12kV lightning arrestors with bonding cable
• Transport of new and existing PCB control panels from Durban Substation to Pinetown
• Installation, testing and commissioning of PCB control panel
• Modification of PCB control panel for connections
• 1 steel safe double door frame, 1 hot deep galvanized safe double door
• 1 hot deep galvanized steel safe single door frame, 1 safe single door
• Testing and commissioning of substation

Removal of existing 11kV switch gears and cable required

Penalties:

• Delay: 0.3% of contract price per day (maximum 10% of contract price)
• Working without site access: R10,000
• Train delay: R80 per minute per train
• Train cancellation: R1,500 per train

Safety requirements:

• Safety file must be submitted and approved by regional Electrical Engineer/Project Manager & Risk department before work starts
• Compliance with Occupational Health and Safety Act
• Electrical work permit required (signed acknowledgement)
• Safety clothing: safety boots and visibility vest (bidder provides)
• Site access certificate issued by PRASA before commencement
• Contractor provides own security on site (cost included in rates)

Site clearing: Rubble transported to Durban Electrical depot

Defect rectification: Within 7 days of notification

Warranty: 1 year defect-free period from acceptance (per General Conditions of Purchase)

Project Approach and Methodology (25 points, 6 elements):

1. Identification of risks and mitigation measures
2. Work breakdown of activities and quality assurance
3. Transportation arrangements
4. Plant and equipment
5. Barricading and securing of work
6. Accommodation of traffic

Scoring: 0 pts (no info), 1 pt (≤3 elements), 2 pts (4 elements), 3 pts (5 elements), 5 pts (6 elements)

Methodology must align with scope of work and address railway reserve working risks

MS Project schedule required with milestones: safety file completion, actual installation, 6-month maximum duration, clear sequencing and site challenges addressed

Quality assurance:

• Testing and commissioning of installed switch gears, underground cable, PCB control panel and substation required
• Metrorail reserves right to inspect/test materials and equipment during installation
• Safety file must be approved before work commencement
• Work must comply with Occupational Health and Safety Act
• Electrical work permit system in place (signed acknowledgement required)
• Defect rectification within 7 days of notification
• Warranty: 1 year defect-free period from acceptance

Bill of Quantities (mandatory format; deviation may cause non-responsiveness):

• 3 x 11kV Switch Gear (BBB4182 v2/latest) – each
• 100m 11kV XLPE armoured 3 core 95mm2 copper cable – per meter
• 60m trenching in hard soil – per meter
• 1 outdoor termination kit – each
• 1 indoor termination kit – each
• 1 set batteries (53 cells, 100Ah, 2V sealed gel) – sum
• 2 battery chargers (BBB2502, 220V AC/110V DC 25A) – each
• 1 solid wood battery stand (53 cells) – each
• 3 x 12kV lightning arrestors with bonding cable – each
• Transport of PCB panels (Durban to Pinetown) – sum
• PCB control panel install/test/commission – sum
• PCB panel modification – sum
• 1 steel safe double door frame – each
• 1 hot deep galvanized safe double door – each
• 1 hot deep galvanized steel safe single door frame – each
• 1 safe single door – each
• Testing and commissioning of substation – sum

Prices in ZAR inclusive of VAT (15%)

Cost breakdown required

Price escalation basis and formula must be indicated

Fixed price basis

Pricing currency: South African Rand, inclusive of all taxes (VAT 15%)

Price basis: Fixed price

Pricing format: Bill of Quantities (mandatory format; deviation may cause non-responsiveness)

Cost breakdown required

Price escalation basis and formula must be indicated

Discounts considered only on unconditional basis at final evaluation

Market-related price negotiation possible with top 3 ranked bidders if highest scorer's price not market-related

Payment terms: Within 30 days of receipt of correct tax invoice

No bid security, bond, guarantee, or retention mentioned

Bid validity: 60 working days from closing date

CSD registration: Mandatory (National Treasury Central Supplier Database); foreign suppliers with no local entity exempt

Tax compliance: Valid SARS PIN/TCS certificate required; each party in consortium/JV must submit separate

B-BBEE: Level 2 or higher for 10 points (certificate/affidavit); 51% black ownership for 10 points (CIPC documents/B-BBEE certificate/affidavit)

CIDB grading: 3EP or higher (mandatory Stage 1A)

Professional qualifications:

• Qualified electrician with trade test / technician or engineer in electrical engineering
• Valid Category C Green Certificate

COID Letter of Good Standing (Stage 4)

Standard forms (must be completed and signed):

• SBD1 (Invitation to Bid)
• SBD4 (Declaration of Interest)
• SBD6.1 (Preference Points Claim)

Authority to sign (board resolution) required

No bids from persons in service of the state, companies with such directors, or close corporations with such members

Compulsory briefing attendance (Form D and attendance register)

Occupational Health and Safety Act compliance mandatory

Safety file must be submitted and approved by regional Electrical Engineer/Project Manager & Risk department before work starts

Electrical work permit required: contractor's responsible person must acknowledge conditions by signing permit form

Contractor must inform and warn staff of dangers of adjacent live equipment (pointed out by Metrorail electrical officer)

Contractor provides own protection

Compulsory site briefing: bidder provides own safety clothing (safety boots, visibility vest) and transport

Site access certificate issued by PRASA before commencement

Electrical Safety Instruction: High Voltage Equipment provided for contract duration if necessary

Contractor provides own security on site (cost included in rates; security undergoes induction)

General Conditions of Purchase apply

Contract governed by South African law; non-exclusive jurisdiction of SA courts

Price and payment: PRASA pays within 30 days of correct tax invoice; price adjustment per formula in order/contract

Delivery: Supplier delivers on or before date in order/contract; late delivery may incur penalty

Title and risk pass to PRASA upon acceptance

Rejection: PRASA may reject non-compliant items; supplier replaces at own cost

Warranty: Items free from defects for 1 year from acceptance (unless otherwise stated)

Indemnity: Supplier indemnifies PRASA against negligence, IP infringement, statutory breach, defective design/materials/workmanship

Subcontracting: Only with PRASA's prior approval; main contractor remains liable

Special Condition – Funding Contingency:

• PRASA has National Treasury departure approval for budget provision
• Budget allocation not yet completed at RFQ issuance
• Award strictly subject to securing funding and confirming sufficient budget
• PRASA may cancel RFQ at any stage prior to award if funding not secured
• PRASA not liable for claims, losses, damages or non-award due to funding failure
• Bidders waive right to institute proceedings over funding failure

Stage 1A – Mandatory (disqualification if not met):

• Briefing Session Form D with attendance on compulsory briefing register
• Valid CIDB grading 3EP or higher

Stage 2 – Technical/Functional (minimum 70%):

• Organizational Experience (50 pts): similar projects in 6.6kV–33kV PCB and XLPE armoured 3 core 95mm2 copper cable; 0–5+ projects scored 0–5 points; evidence: completion certificates/client letters
• Project Program (25 pts): MS Project schedule with milestones (safety file, installation, 6-month max); scored 0–5 on detail and alignment
• Project Approach and Methodology (25 pts): six elements (risk/mitigation, work breakdown/QA, transport, plant/equipment, barricading/securing, traffic accommodation); scored 0–5 on elements covered

Stage 3 – Price and Specific Goals (80/20):

• Price: 80 pts (Ps = 80[1-(Pt-Pmin)/Pmin])
• Specific Goals: 20 pts (B-BBEE level 2+ = 10 pts; 51% black owned = 10 pts)

Stage 4 – Other Mandatory (requestable within 5 working days):

• Completed RFQ docs, COID Letter of Good Standing, valid SARS PIN, CSD registration, electrician certificate, Category C Green Certificate