Supply and delivery of refuse containers and skip bins – government tender in kwazulu-natal

Compulsory briefing and inspection:

• Date: Monday 16 November 2026
• Time: 10:00
• Venue: Legal Services Boardroom, Lister Clarence Building, 221 Murchison Street, Ladysmith
• Attendance is compulsory; failure to attend invalidates the bid.

Closing and opening:

• Date: Tuesday 24 November 2026
• Time: 11:00
• Venue: Room 206, Lister Clarence Building, 221 Murchison Street, Ladysmith

Bid documents available from: Thursday 5 November 2026 on the National Treasury e-Tender Portal (www.etenders.gov.za).

Bid enquiries:

• Contact: Ms N F Godo
• Telephone: (036) 637 2231, extension 0711

Municipal finance department:

• Email: [email protected]
• Telephone: 036 637 2231
• Address: P.O. Box 29, Ladysmith, 3370

Submission address:

Bid box, Public Entrance Door, Ground Floor

Lister Clarence Building

221 Murchison Street

Ladysmith

Submission method: sealed bid deposited in the bid box.

• Bid box location: Public Entrance Door, Ground Floor, Lister Clarence Building, 221 Murchison Street, Ladysmith.
• Envelope marking: contract number and bid description, plus bidder's details.
• Late or incorrectly marked bids will not be considered.
• Fax and email submissions are not accepted.
• Only the original Alfred Duma Local Municipality bid document, fully completed and signed, is accepted.
• All pages and annexures must be initialled; full signature where required.
• Corrections: no correcting fluid; errors must be crossed out in ink and signed in full at each alteration.
• Additional documents must be firmly bound and marked "Additional" with the bid reference number.
• Unpriced items: draw a line through the space in pen.
• Bid validity: 120 days from lodgement.

Returnable forms and documents (all mandatory):

• Form of Bid: signed offer.
• Tax Clearance Certificate: proof of tax compliance.
• Declaration of Interest: discloses any state employment or connection to the municipality.
• Preference Points Claim Form (MBD 6.1): claims B-BBEE preference points.
• Declaration with regard to Company/Firm.
• Declaration with regard to Certificate for Local Production and Content.
• Declaration with regard to Equity.
• Contract Form – Rendering Services (MBD 7.2): binds the successful bidder to the contract terms.
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8): discloses any past SCM defaults or restrictions.
• Certificate of Independent Bid Determination (MBD 9): certifies independent pricing and no collusion.
• Particulars of Bidder.
• Enquiry Contact Details.
• Pricing Schedule: completed prices for all items.
• Check List: completed checklist.
• CSD report and B-BBEE certificate or sworn affidavit.
• Up-to-date municipal rates and service charges and water statements for the company's location.
• Joint Venture Agreement, if applicable, naming the signatory.
• Comprehensive company profile and detailed exposition of previous work done.
• Qualification documents and reference letters for previously completed projects.

Evaluation stages:

1. Mandatory and administrative compliance.
2. Functionality evaluation: minimum qualifying score 70% (35 out of 50) to proceed to the second round.
3. Price and preference points: 80/20 system.

Functionality criteria (total 50 points):

• Number of contracts or orders of similar nature above R50 000 in any sphere of government and private institutions: 20 points (5 points per contract). Proof: appointment letters or orders AND invoices or reference letters.
• Bank statement or letter of financial intent from an accredited financial institution not older than 3 months: 30 points.
• A = R100 000 – R150 000: 30 points
• B = R50 000 – R99 999: 20 points
• C = R20 000 – R49 999: 10 points
• Bank statement must be in the director's or company's name.

Preference points (20 points):

• Ownership as a specific goal: 20 points, split as:
• Race (HDI): 5 points, verified via CSD and B-BBEE scorecard attributes.
• RDP goals: 15 points, for proving the bidding company is located in the Alfred Duma Local Municipality area.

Price: 80 points.

Supply and delivery of refuse containers and skip bins to the Alfred Duma Local Municipality.

• Delivery location: Alfred Duma Local Municipality area.
• Contract period: six months from confirmation of appointment.
• Once-off contract; no extension.
• Goods must be new, unused, of the most recent design and materials, and free from defects.
• Packing must prevent damage or deterioration during transit and open storage.
• Supplier must provide a draft Service Level Agreement with the bid.
• Bidders must be prepared to demonstrate services free of charge within the municipality's area if required.

No method statement is required. The successful bidder will receive a request for quotation as and when goods are required. Variation orders may be issued for changes up to 15% of the original contract value; unit prices may be reduced for measurable quantities without escalation.

Inspection and testing:

• Pre-bidding testing is for the bidder's account.
• The purchaser may inspect the bidder's premises at reasonable hours.
• Goods may be inspected, tested or analysed on or after delivery and rejected if non-compliant.
• Rejected goods are held at the supplier's cost and risk; the supplier must remove and replace them at its own cost.
• If the supplier fails to replace, the purchaser may procure substitute goods at the supplier's expense.
• Costs of inspection/testing: borne by the purchaser if goods comply; by the supplier if they do not.

Warranty:

• Goods must be new, unused, of the most recent design and materials, and free from defects.
• Defects must be repaired or replaced within the specified period at no cost to the municipality.

Pricing must be submitted on the official Pricing Schedule (SBD 3.1 or equivalent).

• Prices must be legible and include all costs.
• Unpriced items: draw a line through the space in pen.
• Prices are fixed for the bid validity period (120 days) and contract duration.
• Payment in Rand within 30 days of invoice.

Pricing:

• Prices must be quoted on the official Pricing Schedule.
• Prices are fixed for the bid validity period (120 days) and contract duration; no variation except authorised price adjustments.
• Payment in Rand within 30 days of invoice submission.
• The successful bidder will receive a request for quotation as and when goods are required.

Financial capacity:

• Bank statement or letter of financial intent from an accredited financial institution, not older than 3 months, in the director's or company's name.
• Scoring: R100 000 – R150 000 (30 points); R50 000 – R99 999 (20 points); R20 000 – R49 999 (10 points).

Performance security:

• To be furnished within 30 days of contract award, amount as specified in the Special Conditions of Contract (amount not stated in the document).
• Form: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Discharged within 30 days after completion of obligations.

Other:

• No bid security is stated.
• Variation orders: up to 15% of original contract value may be instructed.

Mandatory eligibility:

• Registration on the Central Supplier Database (CSD) is required; submit CSD report.
• B-BBEE certificate or sworn affidavit.
• Tax matters must be in order (SARS certification required before award).
• Municipal rates and taxes and service charges must not be in arrears; submit up-to-date statements.
• Joint Venture Agreement, if applicable, naming the signatory.
• Attendance at the compulsory briefing session is mandatory; failure invalidates the bid.
• Proof of qualification documents and reference letters for previously completed projects; failure renders the bid invalid.

B-bbee:

• Preference points claimed under the 80/20 system.
• Ownership points: 5 points for race (HDI) verified via CSD and B-BBEE scorecard; 15 points for RDP goals (location in Alfred Duma Local Municipality area).
• No minimum B-BBEE level is stated.

Local content:

• A Declaration with regard to Certificate for Local Production and Content must be submitted.
• No specific local content thresholds are stated.

CIDB: not applicable (supply and delivery of goods).

Contract duration: six months from confirmation of appointment; once-off, no extension.

Service Level Agreement:

• A draft SLA must accompany the bid.
• Negotiations must be finalised and the SLA signed within 14 calendar days after award.
• If no consensus is reached within 14 days, the municipality may cancel acceptance of the bid or extend the negotiation period.

Payment: within 30 days of invoice submission.

Prices: fixed for the contract period; no variation except authorised adjustments.

Variation orders: up to 15% of original contract value may be instructed.

Performance security: to be furnished within 30 days of award; amount as specified in the Special Conditions of Contract.

Penalties: delay penalties calculated at the prime interest rate per day of delay.

Termination: for default, insolvency, or corrupt/fraudulent practices; restriction from public sector business for up to 10 years may apply.

Disputes: amicable resolution, then mediation, then South African courts.

Governing law: South African law; contract in English.

Functionality evaluation (50 points; minimum 70% to proceed):

• Similar contracts/orders above R50 000: 20 points (5 points per contract). Proof: appointment letters or orders AND invoices or reference letters.
• Bank statement or letter of financial intent (not older than 3 months): 30 points.
• R100 000 – R150 000: 30 points
• R50 000 – R99 999: 20 points
• R20 000 – R49 999: 10 points

Preference points (20 points):

• Race (HDI): 5 points, verified via CSD and B-BBEE scorecard.
• RDP goals: 15 points, for proof of location in the Alfred Duma Local Municipality area.

Price: 80 points.

Bidders must score a minimum of 70% on functionality to be eligible for the second round.