Closed Supplies: Office & Stationery Tenders

• Bids must be delivered to the address specified (supply chain management, tshwane house, 320 madiba street, pretoria cbd, 0002) by the stipulated closing time; late bids will be rejected. • Use the official bid forms provided (do not re‑type or use alternative formats); submissions may be made in the bid box at the street address or online if indicated. • All required returnable documents must be completed and signed, including the written contract form (mbd7) and any applicable b‑bbee verification affidavit. • Provide firm prices only (non‑firm prices will not be considered) and include all delivery costs and applicable taxes. • Failure to provide tax compliance details (tcs pin or csd number) or to complete the foreign supplier questionnaire (if applicable) will invalidate the bid. • Bids must be signed and dated by an authorised representative of the bidder.

Provide all returnable documents as listed in the tender form. Ensure the form is completed, signed and includes the required technical data sheets, oem/agent letters, iso 9001 certificate and bank rating (c rating, minimum r2 500 000). Submit the bid to the address specified in the tender notice before 08:00 on 26 february 2026. Late submissions will be rejected. Missing or incomplete returnable documents constitute a disqualification risk.

• Submit a sealed envelope with all required returnable documents (see list of mbd forms, csd summary, company registration, tax/lease documents, etc.). • Electronic copies must also be provided on a memory stick/usb/cd/dvd together with the hard copy. • Bids must be deposited in the bid box at tshwane house, 320 madiba street, pretoria cbd, NO later than 10:00 on 24 february 2026. • Late submissions will be rejected. • All forms must be completed in black ink, NO pencil or correction fluid. • The signatory must be authorised (director/owner or letter of authority).

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• Submit all required returnable documents as listed in the RFP package. • Ensure documents are completed, signed where required and submitted by the closing date indicated in the tender notice. • Failure to provide any required returnable may result in disqualification.

• Deliver uniform and equipment packs within 40 working days of receiving a purchase order. • Packs must be pre‑packed, fitted to each person and include all printing, set‑up and packaging costs. • Artwork must be approved by the project manager before any order is confirmed. • Fabric colour and design must follow the approved specifications. • Provide uv and chlorine resistance certificates for all clothing/equipment that will enter the water. • Size‑measurement sessions must be conducted on‑site; tenderer must attend to take measurements and issue the garments. • Size range: extra small to 5 × extra large (final sizes confirmed at measurement session). • All water‑entering equipment must have buoyancy as per manufacturer specifications. • Include pictures, manufacturer specifications and a separate annexure for each garment/equipment item. • Submit written proof from the manufacturer that each item complies with the technical specifications. • Provide a hydro‑test certificate for the portable medical oxygen cylinder on delivery. • Returnable documents: valid csd registration, tax compliance pin or proof, municipal service charge statement/lease, and any other documents listed in the compulsory returnable checklist. • Disqualification risk: failure to provide any of the above documents or to meet the 40‑day delivery requirement.

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Returnable documents: (list to be provided in tender pack – ensure all required forms are completed and signed).

• Submit all required returnable documents listed in the checklist (tax compliance pin or csd registration, valid csd number, municipal rates and taxes up‑to‑date confirmation, audited financial statements, completed mbd forms 1,4,5,8,9, joint‑venture agreement if applicable, pricing schedule signed and initialed, compulsory briefing attendance proof). • All forms must be completed in black ink with NO blanks, tip‑pex or pencil corrections. • The pricing schedule must be fully completed, signed and initialed; any missing signature or correction will lead to disqualification. • Submit the completed schedule a and b (technical specifications) in full; referencing external brochures without completing the schedules will result in disqualification. • Provide proof of b‑bee specific goals as outlined (certificates, sworn affidavits, identity documents, medical certificates, local economic participation statements). • Failure to attend the compulsory briefing session will result in disqualification.

• Submit all compulsory returnable documents listed in the mbd checklist (e.g., Tax compliance pin or valid csd registration, municipal account statement not older than 3 months, proof of rates and taxes up to date, ownership declarations, fully completed mbd forms in black ink, audited financial statements for the last 3 years or proof of exemption, joint‑venture agreement if applicable, attendance register for compulsory briefing). • All forms must be completed in black ink, signed by an authorised signatory and free of corrections (NO tip‑ex, pencil or colour ink). • Pricing schedule must be fully completed, signed/initialed and cannot be altered without proper endorsement; missing or incorrectly signed schedules will lead to disqualification. • Failure to attend the compulsory briefing session or to provide any of the required returnables will result in automatic disqualification.

• Submit all required returnable documents as specified in the tender package. • Ensure each document is completed, signed and dated where applicable. • Submit the bid before the closing date; late submissions will be rejected. • Use the prescribed submission format (hard copy/e‑mail) indicated in the tender documents. • Incomplete or missing returnables may lead to disqualification.