Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Hill Street - Moqhaka Municipality - Kroonstad - 9499
Organization Type
GOVERNMENT
Published
02 Jun 2026
OCDS Reference
ocds-9t57fa-157814
Moqhaka local municipality seeks a service provider to design end-use rehabilitation plans for landfill and quarry sites, including cost estimates, airspace assessments, and audit support. The tender is open to registered suppliers with verifiable experience in similar projects, targeting local and b-bbee-compliant bidders.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Wednesday, 10 June 2026 - 12:00
Venue
null
Payment of the non-refundable printing fee of r150.00 Can be made at the cashiers at the main municipal building, hill street or directly into the municipal bank account. If an eft payment is made, the proof of payment (pop) can be forwarded to the SCM unit at your email, then the bid document should be collected from the SCM offices, at kroonstad municipality (magasyn building), cnr 11th & 12th way, kroonstad, 9499. Moqhaka local municipality banking details: bank: absa bank kroonstad account number: 40-5327-4876 branch code: 334536 bidder reference: company name and RFQ number
Request for Quotation
Hill Street - Moqhaka Municipality - Kroonstad - 9499
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The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
02 Jun
2026
Tender Published
Tender was published
10 Jun
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
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Description
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdf➢ The design of the end–use plan for the rehabilitation of the landfill & Quarry sites.
➢ A detailed schedule of quantities and a financial cost estimate, calculated by a qualified engineer,
must be submitted.
➢ Any calculations must be substantiated and explained by appropriate documentations and
referenced.
➢ Determine the remaining airspace and life time of the existing landfill and Quarry sites.
➢ Detailed “thought process” followed in the determination of the estimated cost of rehabilitation for
all the landfill and Quarry sites.
➢ All Landfill and Quarry sites must be visited and photos of the landfill and Quarry sites must form
part of the report.
➢ All travel and subsistence costs to be included in the bid price.
they will be required during the audit.
during the external audit process at the offices of Moqhaka Local Municipality. The service provider
must also quote for 15 hours of Audit Support. Please show this as a separate line item
The aim of the valuation reports will be to enable the Municipality to raise appropriate provisions in its
annual financial statements for the 2025/26 financial year.
NB: The service provider must have at least 3 verifiable references where this work was performed to
the required standards.
***A maximum of 20 points (80/20 preference points system), will be allocated for specific goals. The
maximum points for these goals are as follows:
These goals are specified in MBD6.1 in terms of the PPR2022
Eligibilty criteria
Only those suppliers who:
date of the RFQ closing- Shall be eligible to participation further on price and preferential points.
evaluation.
papers.
Printing fee
Printing fee of R150.00 can be made at the cashiers at the main Municipal Building, Hill Street or directly into
the municipal bank account. Proof of payment (Pop) can be submitted to the SCM Offices if EFT payment
was made it can be forwarded to the following SCM officials: [email protected] and after which
the complete bid document forwarded to the bidder. The bid document can also be collected from the
SCM offices, Kroonstad Municipality (Magasyn Building), Cnr 11th & 12th Way, Kroonstad, 9499.
.
Section 3.1 Mbd1: bid for the requirements of the moqhaka local municipality
Part a
Invitation to bid
You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)
BID NUMBER: 1/1/002/2025-26 CLOSING DATE: 10 June 2026 CLOSING TIME: 12:00 PM
Description landfill sites and quarries rehabilitation provision 2025/26
The successful bidder will be required to fill in and sign a written contract form (mbd7).
Bid response documents may be deposited in the bid box
Situated at (street address)
Moqhaka Local Municipality (Magasyn Building)
Cnr 11th & 12th Way
Kroonstad
9499
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration number
TAX COMPLIANCE STATUS TCS PIN: OR CSD No:
Are you aare you the accredited
Foreign basedrepresentative in south
Supplier forafrica for the goods
THE GOODS/SERVICES OFFERED? Yes No /SERVICES
Yes No OFFERED?
[If yes, answer
[If yes enclose proof] part b:3 ]
Total number of items total bid
Offered price r
Signature of bidder .................................... Date
Capacity under which this
Bid is signed
Bidding procedure enquiries may be directed to: technical information may be directed to:
Department SCM unit led unit
CONTACT PERSON MS. R Matsoso CONTACT PERSON Mr. T Qhena / Mr. M Geringer
Telephone number 056-216-9187 telephone number 056-216-9271 / 9130
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Part b
Terms and conditions for bidding
1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be
Accepted for consideration.
1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online
1.3. This bid is subject to the preferential procurement policy framework act and the preferential
Procurement regulations the general conditions of contract (gcc) and, if applicable, any other
Special conditions of contract.
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to
Enable the organ of state to view the taxpayer’s profile and tax status.
2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In
Order to use this provision, taxpayers will need to register with SARS as e-filers through the
Website www.SARS.GOV.ZA.
2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.
2.5 Bidders may also submit a printed tcs certificate together with the bid.
2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a
Separate tcs certificate / pin / csd number.
2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd
Number must be provided.
3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO
3.2. Does the entity have a branch in the RSA? yes
NO
3.3. Does the entity have a permanent establishment in the RSA? yes NO
3.4. Does the entity have any source of income in the RSA? yes NO
3.5. Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance
Status system pin code from the south african revenue service (SARS) and if not register as per 2.3
Above.
Nb: failure to provide any of the above particulars may render the bid invalid.
NO bids will be considered from persons in the service of the state.
Signature of bidder: ...................................................
Capacity under which this bid is signed: ...................................................
Date: ................................
Section 3.2 Bank details
Bank name:
Branch: branch code:
Account holder:
Account number: account type:
Authorised signature: .................................................................................................................
Name:................................................................................................................................................
Capacity:...........................................................................................................................................
Date: ..................................................................................................................................................
Section 3.3 Mbd 4 declaration of interest
No bid will be accepted from persons in the service of the state.
Any person, having a kinship with persons in the service of the state, including a blood relationship,
may make an offer or offers in terms of this invitation to bid. In view of possible allegations of
favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or
related to persons in service of the state, it is required that the bidder or their authorised
representative declare their position in relation to the evaluating/adjudicating authority.
with the bid.
3.1 Full Name of bidder or his or her representative:.................................................
3.2 Identity Number: ..........................................................................................
3.3 Position occupied in the Company (director, trustee, shareholder12):.........................
3.4 Company Registration Number: ......................................................................
3.5 Tax Reference Number:.................................................................................
3.6 VAT Registration Number:.............................................................................................
3.7 The names of all the directors / trustees / shareholders members, their individual identity
numbers and state employee numbers must be indicated in paragraph 4 below.
3.8 Are you presently in the service of the state? YES / NO
3.8.1 If yes, furnish particulars...............................................................................................
....................................................................................................................................
3.9 Have you been in the service of the state for the past twelve months? YES / NO
3.9.1 If yes, furnish particulars..................................................................................................
.......................................................................................................................................
3.10 Do you have any relationship (family, friend, other) with persons in the service of the state
who may be involved with the evaluation and/or adjudication of this bid? YES / NO
3.10.1 If yes, furnish particulars...................................................................................
(a) a member of –
(i) any municipal council;
(ii) any provincial legislature; or
(iii) the national Assembly or the national Council of provinces;
(b) a member of the board of directors of any municipal entity;
(c) an official of any municipality or municipal entity;
(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public
Finance Management Act, 1999 (Act No.);
(e) a member of the accounting authority of any national or provincial public entity; or
(f) an employee of Parliament or a provincial legislature
control over the company
..............................................................................................................................
3.11 Are you aware of any relationship (family, friend, other) between any other bidder and any
persons in the service of the state who may be involved with the evaluation and/or
adjudication of this bid?
Yes / NO
3.11.1 If yes, furnish particulars............................................................................................
.................................................................................................................................
.
3.12 Are any of the company’s directors, trustees, managers, principle shareholders or
stakeholders in service of the state? YES / NO
3.12.1 If yes, furnish particulars.........................................................................................
...............................................................................................................................
3.13 Are any spouse, child or parent of the company’s directors, trustees, managers, principle
shareholders or stakeholders in service of the state? YES / NO
3.13.1 If yes, furnish particulars...........................................................................................
.................................................................................................................................
3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of
this company have any interest in any other related companies or business whether or not
they are bidding for this contract? YES / NO
3.14.1 If yes, furnish particulars............................................................................................
...................................................................................................................................
Full Name Identity Number State Employee Tax Reference Number
Number
Certification
I, the undersigned (name) ..........................................................................
Certify that the information furnished on this declaration form is correct.
I accept that the municipality may act against me should this declaration
PROVE TO BE FALSE (which also includes cancellation of the bid).
......................................... ......................................
Signature Date
.......................................... .......................................
Capacity Name of Bidder
Section 3.4 Mbd 6.1 Preference points claim form in terms of the preferential
Procurement regulations 2022
This preference form must form part of all tenders invited. It contains general information and serves as a
claim form for preference points for specific goals.
Nb: before completing this form, tenderers must study the general conditions,
Definitions and directives applicable in respect of the tender and
Preferential procurement regulations, 2022
1.1 The following preference point systems are applicable to invitations to tender:
taxes included); and
taxes included).
1.2 To be completed by the organ of state
a) The applicable preference point system for this tender is the 80/20 preference point
system.
1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be
awarded for:
(a) Price; and
(b) Specific Goals.
1.4 To be completed by the organ of state:
The maximum points for this tender are allocated as follows:
Points
Price 80
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender
to claim points for specific goals with the tender, will be interpreted to mean that preference
points for specific goals are not claimed.
1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated
or at any time subsequently, to substantiate any claim in regard to preferences, in any manner
required by the organ of state.
(a) “tender” means a written offer in the form determined by an organ of state in response to an
invitation to provide goods or services through price quotations, competitive tendering process or
any other method envisaged in legislation;
(b) “price” means an amount of money tendered for goods or services, and includes all
applicable taxes less all unconditional discounts;
(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid
invitation, and includes all applicable taxes;
(d) “tender for income-generating contracts” means a written offer in the form determined by an
organ of state in response to an invitation for the origination of income-generating contracts
through any method envisaged in legislation that will result in a legal agreement between the
organ of state and a third party that produces revenue for the organ of state, and includes, but is
not limited to, leasing and disposal of assets and concession contracts, excluding direct sales
and disposal of assets through public auctions; and
(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).
3.1. Points awarded for price
3.1.1 The 80/20 or 90/10 preference point systems
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20 or 90/10
or
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
3.2. Formulae for disposal or leasing of state assets and income generating
Procurement
3.2.1. Points awarded for price
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20 or 90/10
or
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmax = Price of highest acceptable tender
4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,
preference points must be awarded for specific goals stated in the tender. For the purposes of
this tender the tenderer will be allocated points based on the goals stated in table 1 below as may
be supported by proof/ documentation stated in the conditions of this tender:
4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that,
if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state
must, in the tender documents, stipulate in the case of—
(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10
preference point system will apply and that the highest acceptable tender will be used
to determine the applicable preference point system; or
(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system
will apply and that the lowest acceptable tender will be used to determine the
applicable preference point system,
then the organ of state must indicate the points allocated for specific goals for both the 90/10 and
80/20 preference point system.
Table 1: Specific goals for the tender and points claimed are indicated per the table below.
(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,
corresponding points must also be indicated as such.
Note to tenderers: The tenderer must indicate how they claim points for each preference point
system.)
Number of points Number of points
claimed (80/20 allocated
The specific goals allocated points in terms of system)
(80/20 system) this tender (To be completed by
(To be completed by the tenderer)
the organ of state)
A. Locality of Supplier- The most points that can be 10
claimed based on support is 10 Points
Within the boundaries of Moqhaka Local Municipality – 10 10
Points
Outside the boundaries of Moqhaka Local Municipality – 0 0
Points
B. B-BBEE Status Level of Contributor - The most points 10
than can be claimed based on support is 10 Points
Level 1 10
Level 2 6
Level 3 4
Level 4 2
Non-compliant contributor 0
Total points 20
Notes to complete table for specific goals:
The following documents must be attached as proof of the points claimed.
A: Locality of supplier. Tenderers should complete one relevant row for points claimed.
three (3) months; or
name of the company, not older than three (3) months; or
in the name of the company, not older than three (3) months or
three (3) months; or
business address (not expired at closing date), accompanied by tax invoice/statement of
account/municipal rates and taxes statement from the estate agent / landlord not older than
three (3) months); or
Important Dates
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfContact Information
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfSubmission Guidelines
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfEvaluation Criteria
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfTechnical Specifications
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfQuality Management
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfrejection of the bid.
1.2.15 Opening, Recording and Publications of RFQs Received
(a) RFQs will be opened on the closing date immediately after the closing time specified in the RFQ
documents. If requested by any bidder present, the names of the bidders, and if practical, the
total amount of each bid and of any alternative bids will be read out aloud.
(b) Details of tenders received in time will be recorded in a closing register which is open to public
inspection.
1.2.16 Evaluation of RFQ
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be
subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all
reasonable hours, for inspection by a representative of the purchaser or organization acting on
behalf of the purchaser.
8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made
in the contract, but during the contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including payment arrangements with the
testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in
accordance with the contract requirements, the cost of the inspections, tests and analyses shall be
defrayed by the purchaser.
8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract
requirements, irrespective of whether such goods or services are accepted or not, the cost in
connection with these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the
contract requirements may be rejected.
8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if
found not to comply with the requirements of the contract. Such rejected goods shall be held at the
cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost
and forthwith substitute them with goods, which do comply with the requirements of the contract.
Pricing Schedule
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfSection 1
1.1 RFQ notice & invitation to bid 2
1.2 Special conditions of RFQ and general information 3
1.3 General conditions of contract 7
Section 2
2.1 Specifications (scope of works) / pricing schedule 16
Section 3
3.1 Mbd1: invitation to bid 19
3.2 Bank details 22
3.3 Mbd4: declaration of interest 23
3.4 Mbd6.1: Preference points claim form in terms of the preferential 26
Procurement regulations 2022
3.5 Mbd 7.1: Contract form - purchase of goods/services 32
3.6 Mbd8: declaration of bidder’s past supply chain management practices 35
3.7 Mbd9: certificate of independent bid determination 37
Section 4
4.1 Company registration document 40
4.2 Identity documents of all the directors 41
4.3 Valid tax clearance certificate or tcc pin 42
4.4 Municipal form 43
4.5 Municipal rates and taxes of company 44
4.6 Proof of csd (central supplier database) registration 45
4.7 A copy of a valid b-bbee certificate / sworn affidavit 46
4.8 Joint venture agreement (if applicable) 47
4.9 Pricing schedule 48
Section 1.1 Tender notice & invitation to tender
Moqhaka local municipality hereby invites you to tender for: landfill sites and
Quarries rehabilitation provision 2025/26
Tender number: 1/1/002/2025-26
CLOSING DATE: 10 June 2026
CLOSING TIME: 12h00
VALIDITY PERIOD: 120 Days
RFQ must be submitted on the original documents and remain valid for 120 days after the closing date of
the tender. Enquiries about the specifications of the tender may be addressed to the contact person as
specified in the advert.
c) If a bid is not supported by a valid original Tax Clearance Certificate or TCS Pin, either as an
attachment to the bid documents, the municipality reserves the right to obtain such document
after the closing date to verify that the bidder’s tax matters are in order. If no such document can
be obtained within a period as specified by the Municipality the tender will be disqualified.
1.2.7.2 Construction Industry Development Board (CIDB)
When applicable, a copy of the bidder’s registration and grading certificate with the CIDB must be
included with the tender. Failure to do so will result in the disqualification of the tender.
1.2.7.3 Municipal Rates, Taxes and Charges
a) The municipal rates and taxes statement, which is in the name of the company, not older
than three (3) months; or
b) The Clearance Certificate issued by the bidding companies’ local municipality, which is in the
name of the company, not older than three (3) months; or
c) The completed Municipal Form with either the stamp of the municipality or the landlord, which
is in the name of the company, not older than three (3) months or
d) An official letter which is in the name of the company from the local tribal authority, not older
than three (3) months; or
e) A valid signed lease agreement which is in the name of the company, that clearly shows the
business address (not expired at closing date), accompanied by tax invoice/statement of
account/municipal rates and taxes statement from the estate agent / landlord not older
than three (3) months); or
f) If the municipal rates and taxes statement is in the Landlord’s or Director’s name an
affidavit certified by the commissioner of oaths must be attached indicating that the
company/enterprise is operating from the stated addressed, accompanied by their municipal
rates and taxes statement (not older than three (3) months).
g) No contract shall be concluded with any bidder whose municipal rates and taxes and municipal
services charges are in arrears.
1.2.7.4 Identity Documents
ID (preferably certified) copies not older than six (6) months (180 days) of the company’s directors
must be attached. If no IDs are attached the bid will be disqualified.
1.2.7.5 Company Registration Document
The company’s registration documents (CIPC-CK) that reflect company name, registration number,
date of registration and active directors or members must be attached. If no proof is attached the
bid will be disqualified.
1.2.7.6 B-BBEE Certificate / Sworn B-BBEE Affidavit
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other
such levies imposed outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until
delivery of the contracted goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the
award of a bid SARS must have certified that the tax matters of the preferred bidder are in order.
32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal
services charges are in arrears.
date of the RFQ closing- Shall be eligible to participation further on price and preferential points.
evaluation.
papers.
A: Locality of supplier. Tenderers should complete one relevant row for points claimed.
three (3) months; or
name of the company, not older than three (3) months; or
in the name of the company, not older than three (3) months or
three (3) months; or
business address (not expired at closing date), accompanied by tax invoice/statement of
account/municipal rates and taxes statement from the estate agent / landlord not older than
three (3) months); or
Financial Requirements
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfCompliance Requirements
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfHealth & Safety
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdf1.2.8 Notices
a) Every written acceptance of a bid and any other notices shall be sent to the service provider
concerned by ordinary e-mail to the address furnished in his bid or to the address notified later
by him in writing and such e-mail shall be deemed to be proper service of such notice.
b) The time mentioned in the contract documents for performing any act after such aforesaid
notice has been given, shall be reckoned from the date of e-mailing of such notice.
1.2.9 Site / Information Meetings / Briefing session
bidding document and specifications.
1.2.24 Wrong Information Furnished
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any
expense incurred in the preparation and submission of a bid. Where applicable a non-refundable fee
for documents may be charged.
3.2 Invitations to bid are usually published in locally distributed news media and on the
municipality/municipal entity website.
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any
provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or
on behalf of the purchaser in connection therewith, to any person other than a person employed by
the supplier in the performance of the contract. Disclosure to any such employed person shall be
made in confidence and shall extend only so far as may be necessary for purposes of such
performance.
5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or
information mentioned in GCC clause 5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property
of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s
performance under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance
of the supplier and to have them audited by auditors appointed by the purchaser, if so required by
the purchaser.
24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing
duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is not liable for any amount so
required or imposed, or for the amount of any such increase. When, after the said date, such a
provisional payment is no longer required or any such anti-dumping or countervailing right is
abolished, or where the amount of such provisional payment or any such right is reduced, any such
favourable difference shall on demand be paid forthwith by the supplier to the purchaser or the
purchaser may deduct such amounts from moneys (if any) which may otherwise be due to the
supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in
terms of the contract or any other contract or any other amount which may be due to him.
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified
mail and any other notice to him shall be posted by ordinary mail to the address furnished in his bid
or to the address notified later by him in writing and such posting shall be deemed to be proper
service of such notice.
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice
has been given, shall be reckoned from the date of posting of such notice.
Contractual Terms
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdf15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most
recent or current models, and that they incorporate all recent improvements in design and materials
unless provided otherwise in the contract. The supplier further warrants that all goods supplied
under this contract shall have no defect, arising from design, materials, or workmanship (except
when the design and/or material is required by the purchaser’s specifications) or from any act or
omission of the supplier, that may develop under normal use of the supplied goods in the conditions
prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the
case may be, have been delivered to and accepted at the final destination indicated in the contract,
or for eighteen (18) months after the date of shipment from the port or place of loading in the source
country, whichever period concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable
speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the
purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser may have against the supplier
under the contract.
16.1 The method and conditions of payment to be made to the supplier under this contract shall be
specified.
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note
and upon fulfilment of other obligations stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after
submission of an invoice or claim by the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated.
17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall
not vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments
authorized or in the purchaser’s request for bid validity extension, as the case may be.
18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than
15% of the total value of the original contract, the contractor may be instructed to deliver the goods
or render the services as such. In cases of measurable quantities, the contractor may be
approached to reduce the unit price, and such offers may be accepted provided that there is no
escalation in price.
19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except
with the purchaser’s prior written consent.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if
not already specified in the bid. Such notification, in the original bid or later, shall not relieve the
supplier from any liability or obligation under the contract.
21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with
the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should
encounter conditions impeding timely delivery of the goods and performance of services, the
supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and
its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall
evaluate the situation and may at his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall be ratified by the parties by
amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential
services executed if an emergency arises, the supplier’s point of supply is not situated at or near the
place where the goods are required, or the supplier’s services are not readily available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause
22, unless an extension of time is agreed upon pursuant to GCC Clause 22.2 without the application
of penalties.
21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall,
without cancelling the contract, be entitled to purchase goods of a similar quality and up to the same
quantity in substitution of the goods not supplied in conformity with the contract and to return any
goods delivered later at the supplier’s expense and risk, or to cancel the contract and buy such
goods as may be required to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the
services within the period(s) specified in the contract, the purchaser shall, without prejudice to its
other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated
on the delivered price of the delayed goods or unperformed services using the current prime interest
rate calculated for each day of the delay until actual delivery or performance. The purchaser may
also consider termination of the contract pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the supplier, may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract,
or within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
(b) if the supplier fails to perform any other obligation(s) under the contract; or
(c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices
in competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,
upon such terms and in such manner, as it deems appropriate, goods, works or services similar to
those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such
similar goods, works or services. However, the supplier shall continue performance of the contract
to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to
impose a restriction penalty on the supplier by prohibiting such supplier from doing business with
the public sector for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the
supplier, the supplier will be allowed a time period of not more than fourteen (14) days to provide
reasons why the envisaged restriction should not be imposed. Should the supplier fail to respond
within the stipulated fourteen (14) days the purchaser may regard the supplier as having no objection
and proceed with the restriction.
23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also
be applicable to any other enterprise or any partner, manager, director or other person who wholly or
partly exercises or exercised or may exercise control over the enterprise of the first-mentioned
person, and with which enterprise or person the first-mentioned person, is or was in the opinion of
the purchaser actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition,
furnish the National Treasury, with the following information:
(i) the name and address of the supplier and / or person restricted by the purchaser;
(ii) (ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction. These details will be loaded in the National Treasury’s central
database of suppliers or persons prohibited from doing business with the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the
Prevention and Combating of Corrupt Activities Act, No. , the court may also rule that such
person’s name be endorsed on the Register for tender Defaulters. When a person’s name has been
endorsed on the Register, the person will be prohibited from doing business with the public sector
for a period not less than five years and not more than 10 years. The National Treasury is empowered
to determine the period of restriction and each case will be dealt with on its own merits. According to
section 32 of the Act the Register must be open to the public. The Register can be perused on the
National Treasury website.
24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing
duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is not liable for any amount so
required or imposed, or for the amount of any such increase. When, after the said date, such a
provisional payment is no longer required or any such anti-dumping or countervailing right is
abolished, or where the amount of such provisional payment or any such right is reduced, any such
favourable difference shall on demand be paid forthwith by the supplier to the purchaser or the
purchaser may deduct such amounts from moneys (if any) which may otherwise be due to the
supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in
terms of the contract or any other contract or any other amount which may be due to him.
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for
forfeiture of its performance security, damages, or termination for default if and to the extent that his
delay in performance or other failure to perform his obligations under the contract is the result of an
event of force majeure. 25.2 If a force majeure situation arises, the supplier shall promptly notify the
purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the
purchaser in writing, the supplier shall continue to perform its obligations under the contract as far
as is reasonably practical and shall seek all reasonable alternative means for performance not
prevented by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the
supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not prejudice or affect any right of
action or remedy, which has accrued or will accrue thereafter to the purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in
connection with or arising out of the contract, the parties shall make every effort to resolve amicably
such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his
intention to commence with mediation. No mediation in respect of this matter may be commenced
unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation; it may be settled in a South
African court of law.
27.4 Notwithstanding any reference to mediation and/or court proceedings herein, (a) the parties shall
continue to perform their respective obligations under the contract unless they otherwise agree; and
(b) the purchaser shall pay the supplier any monies due the supplier for goods delivered and / or
services rendered according to the prescripts of the contract.
28.1 Except in cases of criminal negligence or will full misconduct, and in the case of infringement
pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or
interest costs, provided that this exclusion shall not apply to any obligation of the supplier to pay
penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or
otherwise, shall not exceed the total contract price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment.
29.1 The contract shall be written in English. All correspondence and other documents pertaining to the
contract that is exchanged by the parties shall also be written in English.
30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified.
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified
mail and any other notice to him shall be posted by ordinary mail to the address furnished in his bid
or to the address notified later by him in writing and such posting shall be deemed to be proper
service of such notice.
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice
has been given, shall be reckoned from the date of posting of such notice.
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other
such levies imposed outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until
delivery of the contracted goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the
award of a bid SARS must have certified that the tax matters of the preferred bidder are in order.
32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal
services charges are in arrears.
33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part thereof without
the written permission of the purchaser.
34.1 No agreement to amend or vary a contract or order or the conditions, stipulations or provisions
thereof shall be valid and of any force unless such agreement to amend or vary is entered into in
writing and signed by the contracting parties. Any waiver of the requirement that the agreement to
amend or vary shall be in writing, shall also be in writing.
35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement
between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is
between parties in a horizontal relationship and if a bidder(s) is / are or a contractor(s) was / were
involved in collusive bidding.
35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by the purchaser
has / have engaged in the restrictive practice referred to above, the purchaser may refer the matter
to the Competition Commission for investigation and possible imposition of administrative penalties
as contemplated in section 59 of the Competition Act No 89 0f 1998. 35.3 If a bidder(s) or
contractor(s) has / have been found guilty by the Competition Commission of the restrictive practice
referred to above, the purchaser may, in addition and without prejudice to any other remedy
provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in whole or
part, and / or restrict the bidder(s) or contractor(s) from conducting business with the public sector
for a period not exceeding ten (10) years and / or claim damages from the bidder(s) or contractor(s)
concerned.
Section 2.1 Specifications (scope of works)
The Moqhaka Local Municipality is required to evaluate the closure costs of various licensed landfill
sites and quarries and report on them as required in terms of GRAP 19. The evaluation will involve
extensive site visits to the landfill sites and quarries and meetings with the relevant officials
responsible for the landfill sites and quarries.
Please take note that this work will involve Actuarial Calculation of the following variables:
Cost Element
Planning for Closure
Rehabilitation and Closure
Post-Closure Monitoring and Maintenance
Other specifications
o Kroonstad Landfill site:
o Viljoenskroon Landfill site:
o Steynsrus Landfill site:
o Kroonstad Quarry
o Steynsrus Quarry
1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as
recorded in the contract form signed by the parties, including all attachments and appendices
thereto and all documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper
performance of his contractual obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence
the action of a public official in the procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its
government and encouraged to market its products internationally.
1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which
the services are supplied. Goods are produced when, through manufacturing, processing or
substantial and major assembly of components, a commercially recognized new product results
that is substantially different in basic characteristics or in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or
depot or on the specified site in compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the goods are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at
lower prices than that of the country of origin and which have the potential to harm the local
industries in the RSA.
1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s
fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the
purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine
restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of any bidder and includes collusive practice
among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-
competitive levels and to deprive the bidder of the benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required
to supply to the purchaser under the contract.
1.16 “Imported content” means that portion of the bidding price represented by the cost of components,
parts or materials which have been or are still to be imported (whether by the supplier or his
subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct
importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or
duty at the South African place of entry as well as transportation and handling charges to the factory
in the Republic where the goods covered by the bid will be manufactured.
1.17 “Local content” means that portion of the bidding price, which is not included in the imported
content provided that local manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components
and machinery and includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a
service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillaries to the supply of the goods, such as
transportation and any other incidental services, such as installation, commissioning, provision of
technical assistance, training, catering, gardening, security, maintenance and other such obligations
of the supplier covered under the contract.
1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the
required and specified service(s) to the State.
1.26 “Tort” means in breach of contract.
1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for
all aspects of the project and delivers the full end product / service required by the contract.
1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,
trademark, or industrial design rights arising from use of the goods or any part thereof by the
purchaser.
6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the
intellectual, copy and patent rights or ownership of such documents or projects will vest in the
municipality / municipal entity.
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall
furnish to the purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for
any loss resulting from the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely
convertible currency acceptable to the purchaser and shall be in one of the following forms: (a) a
bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the
purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding
documents or another form acceptable to the purchaser; or (b) a cashier’s or certified cheque.
7.4 The performance security will be discharged by the purchaser and returned to the supplier not later
than thirty (30) days following the date of completion of the supplier’s performance obligations
under the contract, including any warranty obligations, unless otherwise specified.
supplier fail to provide the substitute goods forth with, the purchaser may, without giving the supplier
further opportunity to substitute the rejected goods, purchase such goods as may be necessary at
the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the
contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC.
13.1 The supplier may be required to provide any or all of the following services, including additional
services, if any:
(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the
supplied goods;
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of
time agreed by the parties, provided that this service shall not relieve the supplier of any warranty
obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-
up, operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the
goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates
charged to other parties by the supplier for similar services.
14.1 As specified, the supplier may be required to provide any or all of the following materials,
notifications, and information pertaining to spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this
election shall not relieve the supplier of any warranty obligations under the contract; and;
(b) in the event of termination of production of the spare parts:
(i) advance notification to the purchaser of the pending termination, in sufficient time to permit
the purchaser to procure needed requirements; and
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings,
and specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most
recent or current models, and that they incorporate all recent improvements in design and materials
unless provided otherwise in the contract. The supplier further warrants that all goods supplied
under this contract shall have no defect, arising from design, materials, or workmanship (except
when the design and/or material is required by the purchaser’s specifications) or from any act or
omission of the supplier, that may develop under normal use of the supplied goods in the conditions
prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the
case may be, have been delivered to and accepted at the final destination indicated in the contract,
or for eighteen (18) months after the date of shipment from the port or place of loading in the source
country, whichever period concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable
speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the
purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser may have against the supplier
under the contract.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if
not already specified in the bid. Such notification, in the original bid or later, shall not relieve the
supplier from any liability or obligation under the contract.
21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with
the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should
encounter conditions impeding timely delivery of the goods and performance of services, the
supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and
its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall
evaluate the situation and may at his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall be ratified by the parties by
amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential
services executed if an emergency arises, the supplier’s point of supply is not situated at or near the
place where the goods are required, or the supplier’s services are not readily available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause
22, unless an extension of time is agreed upon pursuant to GCC Clause 22.2 without the application
of penalties.
21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall,
without cancelling the contract, be entitled to purchase goods of a similar quality and up to the same
quantity in substitution of the goods not supplied in conformity with the contract and to return any
goods delivered later at the supplier’s expense and risk, or to cancel the contract and buy such
goods as may be required to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the
services within the period(s) specified in the contract, the purchaser shall, without prejudice to its
other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated
on the delivered price of the delayed goods or unperformed services using the current prime interest
rate calculated for each day of the delay until actual delivery or performance. The purchaser may
also consider termination of the contract pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the supplier, may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract,
or within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
(b) if the supplier fails to perform any other obligation(s) under the contract; or
(c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices
in competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,
upon such terms and in such manner, as it deems appropriate, goods, works or services similar to
those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such
similar goods, works or services. However, the supplier shall continue performance of the contract
to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to
impose a restriction penalty on the supplier by prohibiting such supplier from doing business with
the public sector for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the
supplier, the supplier will be allowed a time period of not more than fourteen (14) days to provide
reasons why the envisaged restriction should not be imposed. Should the supplier fail to respond
within the stipulated fourteen (14) days the purchaser may regard the supplier as having no objection
and proceed with the restriction.
23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also
be applicable to any other enterprise or any partner, manager, director or other person who wholly or
partly exercises or exercised or may exercise control over the enterprise of the first-mentioned
person, and with which enterprise or person the first-mentioned person, is or was in the opinion of
the purchaser actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition,
furnish the National Treasury, with the following information:
(i) the name and address of the supplier and / or person restricted by the purchaser;
(ii) (ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction. These details will be loaded in the National Treasury’s central
database of suppliers or persons prohibited from doing business with the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for
forfeiture of its performance security, damages, or termination for default if and to the extent that his
delay in performance or other failure to perform his obligations under the contract is the result of an
event of force majeure. 25.2 If a force majeure situation arises, the supplier shall promptly notify the
purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the
purchaser in writing, the supplier shall continue to perform its obligations under the contract as far
as is reasonably practical and shall seek all reasonable alternative means for performance not
prevented by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the
supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not prejudice or affect any right of
action or remedy, which has accrued or will accrue thereafter to the purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in
connection with or arising out of the contract, the parties shall make every effort to resolve amicably
such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his
intention to commence with mediation. No mediation in respect of this matter may be commenced
unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation; it may be settled in a South
28.1 Except in cases of criminal negligence or will full misconduct, and in the case of infringement
pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or
interest costs, provided that this exclusion shall not apply to any obligation of the supplier to pay
penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or
otherwise, shall not exceed the total contract price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment.
o Kroonstad Landfill site:
o Viljoenskroon Landfill site:
o Steynsrus Landfill site:
o Kroonstad Quarry
o Steynsrus Quarry
➢ The design of the end–use plan for the rehabilitation of the landfill & Quarry sites.
➢ A detailed schedule of quantities and a financial cost estimate, calculated by a qualified engineer,
must be submitted.
➢ Any calculations must be substantiated and explained by appropriate documentations and
referenced.
➢ Determine the remaining airspace and life time of the existing landfill and Quarry sites.
➢ Detailed “thought process” followed in the determination of the estimated cost of rehabilitation for
all the landfill and Quarry sites.
➢ All Landfill and Quarry sites must be visited and photos of the landfill and Quarry sites must form
part of the report.
➢ All travel and subsistence costs to be included in the bid price.
Section
Source: 1-1-002-2025-26 Landfill Sites and Quarries Rehabilitation Provision 2025-26.pdfMunicipality in the bid evaluation, bid comparison or contract award decisions may result in the
1.2.16 Evaluation of RFQ
RFQ will be evaluated according to the 80/20 preferential points system.
a contract to the bidder scoring the highest number of points.
lowest RFQ or the RFQ scoring the highest points.
claim form for preference points for specific goals.
1.1 The following preference point systems are applicable to invitations to tender
the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable
the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable
a) The applicable preference point system for this tender is the 80/20 preference point
1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be
(b) Specific Goals.
The maximum points for this tender are allocated as follows
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
to claim points for specific goals with the tender, will be interpreted to mean that preference
points for specific goals are not claimed.
or at any time subsequently, to substantiate any claim in regard to preferences, in any manner
MBD6.1 (Preference Points claim form in terms of the Preferential Procurement Regulations 2022).
Failure to comply will result in no preference points being awarded.
without cancelling the contract, be entitled to purchase goods of a similar quality and up to the same
***A maximum of 20 points (80/20 preference points system), will be allocated for specific goals. The
maximum points for these goals are as follows
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 107 of 1998
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve waste collection, refuse, recycling, hazardous waste, or disposal services.
Act 59 of 2008
Relevant to waste handling, transport, disposal, recycling and waste-management licences.
Relevant because this tender appears to involve waste collection, refuse, recycling, hazardous waste, or disposal services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve waste collection, refuse, recycling, hazardous waste, or disposal services.
Address
Hill Street - Moqhaka Municipality - Kroonstad - 9499
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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R 1 219 838
Range
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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