Repairs of back up water system pumps for raf office, hatfield

• RFQ Issued Date: 25 May 2026.
• Closing Date and Time: 29 May 2026 at 11:00.
• RFQ Validity Period: 30 days from the closing date.
• Expected Date Services Required: Once the Purchase Order has been issued.
• Compulsory Briefing/Site Visit: Not applicable.

• For submitting quotations: Email to [email protected].
• For enquiries regarding this RFQ: Email to [email protected].
• Delivery address for goods/services: PRASA House, 1040 Burnet Street, Hatfield, Pretoria.
• RAF reception hours for delivery: 07h45 to 16h00, Monday to Friday.

• Submit your quotation via email only to [email protected].
• Use the RFQ number PR10116219 as your reference in all correspondence.
• Late submissions will not be accepted for consideration.
• You must complete and sign all Annexures to this RFQ (Standard Bidding Documents and Mandatory Evaluation documents).
• Failure to follow these submission instructions or provide required documentation will result in disqualification.
• Goods or services may only be delivered against an official RAF Award Letter or Purchase Order (PO).

• Mandatory Requirements (Phase 1): Failure to meet any will result in disqualification.

1. Submit a valid COIDA letter of good standing for Building Construction/Plumbing Services.
2. Submit proof of a qualified plumber (Trade Test Certificate or National Diploma in Plumbing).
3. Submit proof of a qualified electrician (Electrical Trade Test Certificate).

• Price and Specific Goals Evaluation (Phase 2): Uses the 80/20 preference point system.

• Price: 80 points.
• Specific Goals: 20 points total.

1. HDI ownership (51%+): 10 points (verified via CSD).
2. Women ownership (51%+): 8 points (verified via ID copy/CSD).
3. Disability ownership (51%+): 2 points (verified via valid medical certificate).

• Scope: Assess, repair, service, test, and commission two (2) existing Grundfos vertical multistage pumps (Model: CR15-05-A-F-A-E-HQQE).
• Specific Faults:

• Pump 1: Leaking (mechanical/hydraulic failure).
• Pump 2: Not switching on (electrical/control failure).

• Detailed Work Requirements:

• For Pump 1: Isolate, drain, dismantle, identify leakage source, replace defective components (OEM-approved), reassemble, conduct pressure/leak test.
• For Pump 2: Perform electrical fault-finding, repair/replace defective components, test motor start/stop and rotation.
• General servicing for both pumps: Full mechanical inspection, lubrication, alignment verification, cleaning.

• Testing & Commissioning: Verify flow rate, pressure, start/stop cycles, noise/vibration levels, and system integration.
• Standards: All work must comply with manufacturer specifications and relevant SANS/SABS standards.
• Personnel: Work must be carried out by qualified mechanical and electrical technicians.
• Warranty: 12 months on all repair work and replacement components.

• All prices must be quoted in South African Rand (ZAR) and be VAT-inclusive if you are VAT-registered.
• VAT-registered vendors must include VAT in their quoted price; failure to do so means the quoted price will be accepted as all-inclusive.
• Non-VAT-registered vendors must NOT charge VAT; doing so will lead to automatic disqualification.
• You must complete the provided cost breakdown table (Item 1: Repairs; Item 2: Any other costs). Failure to provide prices in this table will lead to disqualification.
• No price changes are accepted after the official Award Letter or Purchase Order (PO) is issued.

• Mandatory for Submission:

1. CSD Registration: RAF will only conduct business with CSD-registered suppliers.
2. COIDA Compliance: Submit a valid letter of good standing for Building/Plumbing services.
3. Qualified Personnel: Submit proof (Trade Test Certificate or National Diploma) for the plumber and electrician.
4. Tax Compliance: Your tax matters must be declared in order by SARS.

• Preferential Procurement (Specific Goals): Points are awarded for HDI, Women, and Disability ownership (all require minimum 51% ownership) and will be verified via CSD or required proof.
• Additional Rules:

• Suppliers with a disability must provide a valid medical certificate.
• Gifts or hospitality to RAF officials are prohibited; solicitation must be reported to the fraud line 0800 005919.

Returnable Documents:

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• The tender document mentions compliance requirements, but the specific details (e.g., CSD, tax, B-BBEE) are not fully extracted. You must review the full document to identify all mandatory compliance certificates and registrations needed for bid submission.