For the provision of: office facility management for SANRAL mpumalanga provincial office (16 jones street, mbombela)

{"closingDate":"14 OCTOBER 2026","closingTime":"12:00 PM","briefingSession":"{"date":"14 OCTOBER 2026","time":"09H00","venue":"E: 18 SEPTEMBER @ 09H00","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"rocurementNR7"}

Returnable Documents: List of Returnable Documents The tenderer must complete the following returnable documents: FORM LIST OF RETURNABLE DOCUMENTS STATUS INVITATION TO BID SBD 1 FORM FORM A2: CERTIFICATE OF AUTHORITY FOR SIGNATORY FORM A3: JOINT VENTURE AGREEMENT DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT FORM A4: OUTSTANDING TO SANRAL DECLARATION FORM - MANAGEMENT OF DOMESTIC PROMINENT FORM A5: INFLUENTIAL PERSONS, FOREIGN PROMINENT PUBLIC OFFICIALS AND FOREIGN INFLUENTIAL NATIONALS FORM A6 CERTIFICATE OF FRONTING PRACTICES REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER FORM A7 DATABASE FORM A8: DECLARATION OF TENDERER’S LITIGATION HISTORY FORM A9: CERTIFICATE OF TAX COMPLIANCE STATUS FORM A10: SCHEDULE OF DEVIATIONS OR QUALIFICATIONS BY TENDERER FORM A11 (SBD4): BIDDER’S DISCLOSURE PREFERENCING SCHEDULE - TENDERER’S B-BBEE FORM A12 (SBD6.1): VERIFICATION FORM A13: POPIA CERTIFICATE OF PERMISSION TO CONDUCT DUE DILIGENCE FORM A14: INVESTIGATION DECLARATION OF TENDERER’S PAST SUPPLY CHAIN FORM A15: MANAGEMENT PRACTICES FORM A17: CERTIFICATE OF SINGLE TENDER SUBMISSION FORM A18: SPECIFIC GOALS POINTS CLAIM FORM FORM B1: SCHEDULE OF WORK EXPERIENCE FORM B2: KEY PERSONNEL EXPERIENCE OFFICE FACILITY MANAGEMENT FOR THE SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED NORTHERN HOUSE (32 IDA STREET, MENLO PARK, PRETORIA) SANRAL Request for Proposal No MP2026/002/68120/8004 of 45 CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this RFP. Should the Respondent be awarded the contract [the Agreement] and fail to present SANRAL with such renewals as and when they become due, SANRAL shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediately without any liability and without prejudice to any claims which SANRAL may have for damages against the Respondent. Signed:................................................................................Date:............................................................. Name:...................................................................................Position....................................................... Tenderer:................................................................................................................................................... OFFICE FACILITY MANAGEMENT FOR THE SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED NORTHERN HOUSE (32 IDA STREET, MENLO PARK, PRETORIA) SANRAL Request for Proposal No MP2026/002/68120/8004 of 45 FORM A2: CERTIFICATE OF AUTHORITY FOR SIGNATORY Notes to tenderer, The signatory for the tenderer shall confirm his/her authority thereto by attaching on the tendering company’s letterhead a duly signed and dated copy of the relevant resolution of the board of directors/partners. Submit a copy of the resolution on printed and bound hard copy and flash drive., In the event that the tenderer is a joint venture, a certificate is required from each member of the joint venture clearly setting out, authority for signatory,, undertaking to formally enter into a joint venture contract should an award be made to the joint venture,, The resolution below is given as an example of an acceptable format for authorisation, but submission of this page with the example completed shall not be accepted as authorisation of the tenderer’s signatory., In the event that authorisation is for more than one project, then all projects shall be listed in the copy of the resolution of the Board of Directors/Partners. By resolution of the board of directors/partners passed at a meeting held on .......................................... Mr/Ms.........................................whose signature appears below, has been duly authorised to sign all documents in connection with the tender for contract no. SANRAL MP2026/001/68120/8004- OFFICE FACILITY MANAGEMENT FOR SANRAL MPUMALANGA PROVINCIAL OFFICE (16 JONES STREET, MBOMBELA) ................................................................................................................................................................... ................................................................................................................................................................... and any contract which may arise therefrom on behalf of (enter name of tenderer in block capitals) ..... ................................................................................................................................................................... SIGNED ON BEHALF OF THE COMPANY: ............................................................................................ ................................................................................................................................................................... IN HIS/HER CAPACITY AS: ...................................................................................................................... Proforma DATE: ....................................................................................................................................................... SIGNATURE OF SIGNATORY: ............................................................................................................... WITNESSES: ................................................. ...................................... SIGNATURE SIGNATURE .................................... ...................................... NAME (print) NAME (print) Signed:...............................................Date:............................................................. Name:..............................................Position....................................................... Tenderer:.............................................................................................................. OFFICE FACILITY MANAGEMENT FOR THE SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED NORTHERN HOUSE (32 IDA STREET, MENLO PARK, PRETORIA) SANRAL Request for Proposal No MP2026/002/68120/8004 of 45 FORM A3: JOINT VENTURE AGREEMENT Bidder Name Contact Detail (Name, Cellphone, Share % in the JV Email) Lead Bidder: Total 100 Tenderer: In the event of a Joint Venture, attach to this form a signed and properly completed Joint Venture Agreement Lead Bidder shall have Majority share certificate. Signed:............................................Date:............................................................. Name:...........................................Position....................................................... Tenderer:.............................................................................................................. OFFICE FACILITY MANAGEMENT FOR THE SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED NORTHERN HOUSE (32 IDA STREET, MENLO PARK, PRETORIA) SANRAL Request for Proposal No MP2026/002/68120/8004 of 45 FORM A4: DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL Notes to tenderer, The signatory for the tenderer (as per Form A2) shall complete and sign this form declaring the current status of (any) debt outstanding to SANRAL., In the event that the tenderer is a Joint Venture, a declaration is required from each member of the Joint Venture. I, the undersigned, ............................................................................................................... declare that: (i) the tenderer or any of its Directors/Members do not have any debt outstanding to SANRAL, other than what is listed below: ......................................................................................................................................................... ......................................................................................................................................................... ......................................................................................................................................................... ......................................................................................................................................................... (ii) the tenderer and/or any of its Directors/Members freely, voluntarily and without undue duress unconditionally authorises SANRAL to set off any debts agreed to which is due and payable by the tenderer or any of its Directors/Members in terms of this declaration against any moneys due to the tenderer or any of its Directors/Members. (iii) to the best of my knowledge the above information is true and accurate. Signed and sworn before me at ................................................................ on the ........... day of ................................................ 20........... .................................................................

evaluation of their bid.

and functionality of the facilities.

Provider shall remain fully accountable to the Employer for the quality, performance, statutory compliance and timely

Total 70 100

Theminimumthresholdfortechnical/functionality[StepTWO]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepTHREEforfinalevaluation

4.3 STEP THREE: Evaluation and Final Weighted Scoring

This is the final stage of the evaluation process and will be based on the PPPFA preference point system.

Bidders will be ranked by applying the preferential point scoring 90/10 for bids with the rand value above R50

million and 80/20 for bids with rand value of up to R 50 million (all applicable taxes included),

included) then the 80/20 preferential point system will apply to all acceptable bids; or

90/10 preferential point system will apply to all acceptable bids

SANRAL will utilise the following formula in its evaluation of Price

Ps = Score for the Bid under consideration

Specific goals Criteria 10 points 20 points

allocation points allocation points

b) Specific Goals [Weighted score 20/10 point]

▪ Specific goals preference points claim form

▪ Preference points will be awarded to a bidder for attaining the specific goals requirements in accordance

with the table indicated in the specific goals Claim Form.

functionality of the Facility.

4.2 STEP TWO: Minimum Threshold 70 points for Technical Criteria

Functionality is the terminology used to define the technical ability of the Tenderer, based on experience to deliver the

required product in accordance with the specialized quality, reliability, and functionality. The functionality evaluation

will be conducted by the Evaluation Committee which comprises of various skilled and experienced members from

Bidder shall submit list of projects relevant/similar to this tender scope of work. Contactable client reference letters and Letters of Award are required for the stated projects.

Bidder shall submit list of projects relevant/similar to this tender scope of work. Contactable client reference letters are required for the stated projects.

The project, Office Facilities Management, is located at 16 Jones Street, Mbombela, within the Mbombela Local

Municipality, Mpumalanga Province.

2 executive overview

The South African National Roads Agency SOC Limited (SANRAL) seeks to appoint a suitably qualified and experienced

Service Provider to deliver Integrated Facilities Management (IFM) services for the SANRAL Mpumalanga Provincial

Office.

The objective of this procurement is to ensure that the facility remains safe, compliant, operational and ready to support

SANRAL's current and future operational requirements.

3 scope of requirements

It shall be the responsibility of the appointed Service Provider to manage, coordinate and deliver the Integrated

Facilities Management (IFM) services required for the operation, maintenance and statutory compliance of the SANRAL

Mpumalanga Provincial Office facility.

The scope of services shall include, but not necessarily be limited to, the management of the following services:

a) Cleaning services for the offices, common areas and external premises;

b) Hygiene services and pest control;

c) Landscaping, irrigation and maintenance of all gardens and external landscaped areas;

d) Supply and maintenance of indoor office plants;

e) Security services, including guarding, access control and armed response services;

f) Solid waste management, recycling and refuse removal;

g) General building maintenance and repairs, including plumbing, water damage, carpentry, painting and

general office repairs;

h) Maintenance of Heating, Ventilation and Air Conditioning (HVAC) systems, including solar photovoltaic

systems where installed;

i) Maintenance of electrical reticulation, generators and Uninterruptible Power Supply (UPS) systems;

j) Lift and vertical transportation systems;

k) Maintenance, testing and statutory servicing of fire detection, fire suppression and sprinkler systems;

l) Development, implementation, operation, maintenance and optimisation of Building Management Systems

(BMS), including the integration, monitoring and control of building engineering services and associated

infrastructure;

m) Maintenance of perimeter security infrastructure, including electric fences, gates, doors and roller shutter

doors;

n) Internal and external window cleaning;

o) Carpet, upholstery and furniture cleaning;

p) Maintenance and servicing of rainwater harvesting systems;

q) Maintenance and servicing of gym equipment;

Office facility management for the south african national roads agency soc limited northern house (32 ida street,

Menlo park, pretoria)

SANRAL Request for Proposal No MP2026/002/68120/8004 of 45

r) Supply, replenishment and management of office consumables, including hygiene consumables, kitchen

consumables and other operational supplies required for the day-to-day functioning of the facility;

s) Procurement, delivery and management of office stationery, office furniture and related workplace

equipment, including installation, relocation, maintenance and replacement where required;

t) Provision and management of catering services for meetings, workshops, training sessions and other official

Employer functions, as instructed by the Employer; and

u) Any other building services, facilities management services, plant, equipment or workplace support services

installed at, or forming part of, the SANRAL Mpumalanga Provincial Office facility.

4 general service delivery requirements

The Service Provider shall, within thirty (30) days of the Commencement Date, develop and submit to the Employer

for approval a comprehensive Annual Maintenance Plan for all building services, plant, equipment and facilities falling

within the scope of this Contract. The Annual Maintenance Plan shall be reviewed on a continuous basis and formally

updated at least annually, or whenever significant changes occur to the Facility, asset base or operational requirements.

The Annual Maintenance Plan shall, as a minimum:

• Identify all assets and facilities to be maintained;
• Define the maintenance activities, inspection frequencies and service intervals applicable to each asset or

system;

• Incorporate manufacturers' recommendations, statutory inspection and servicing requirements, and

recognised industry best practices;

• Include planned preventative maintenance schedules for all building services and equipment;
• Identify critical systems requiring enhanced monitoring and 24/7 support;
• Provide a programme of statutory inspections, testing, certification and licence renewals;
• Include anticipated maintenance shutdowns, resource requirements and key milestones; and
• Be reviewed annually and updated as necessary to reflect changes to the Facility, asset condition, operational

requirements and the Employer's instructions.

The Service Provider shall maintain a comprehensive asset register of all building services, plant, equipment, furniture

and facilities falling within the scope of this Contract. The asset register shall be kept up to date throughout the Contract

Period and shall record all additions, replacements, removals, maintenance history and other relevant asset information.

All maintenance activities shall be undertaken in accordance with planned preventative maintenance programmes,

manufacturers' recommendations, applicable statutory requirements and recognised industry best practices. Reactive

and emergency maintenance shall be undertaken as and when required to ensure the continuous availability, reliability

and functionality of the facilities.

The Service Provider shall ensure that all statutory inspections, testing, servicing, certifications, licenses and approvals

required in terms of applicable legislation, regulations, codes of practice and manufacturers' requirements are

undertaken and maintained throughout the Contract Period. Copies of all statutory certificates and compliance records

shall be submitted to the Employer and maintained for audit purposes.

Office facility management for the south african national roads agency soc limited northern house (32 ida street,

Menlo park, pretoria)

SANRAL Request for Proposal No MP2026/002/68120/8004 of 45

The Service Provider shall submit monthly performance reports to the Employer detailing, as a minimum:

• Planned and reactive maintenance activities undertaken;
• Outstanding defects and corrective actions;
• Asset condition and maintenance history updates;
• Statutory inspections, certifications and compliance status;
• Performance of subcontractors and specialist service providers;
• Expenditure incurred against approved budgets; and
• Recommendations for maintenance improvements, asset renewal and operational efficiencies.

The Service Provider shall establish, administer and manage individual maintenance agreements and service contracts

for the various specialist services required under this Contract.

The Service Provider shall be responsible for the end-to-end procurement, appointment and contract administration of

all subcontractors and specialist service providers required to perform the Services. Such procurement shall be

undertaken in accordance with the Employer's Supply Chain Management policies, procedures and any other applicable

legislative and contractual requirements.

The Service Provider shall be responsible for the overall management, coordination, supervision and performance of

all facilities management services and specialist subcontractors engaged in the execution of the Services. The Service

Provider shall remain fully accountable to the Employer for the quality, performance, statutory compliance and timely

delivery of all Services provided under this Contract, irrespective of whether such Services are performed directly by

the Service Provider or through appointed subcontractors.

The Service Provider shall provide 24-hour, 7-day-a-week (24/7) support for critical building systems and operations,

including the provision of emergency response services to ensure the continued safety, security and operational

functionality of the Facility.

The Service Provider shall ensure that all Services are delivered in accordance with the prescribed Service Levels, Key

Performance Indicators (KPIs) and response times specified elsewhere in the Contract.

Office facility management for the south african national roads agency soc limited northern house (32 ida street,

Menlo park, pretoria)

SANRAL Request for Proposal No MP2026/002/68120/8004 of 45

Section 4

Criteria and returnable documents

4.1 STEP ONE: Test for Responsiveness

The test for administrative responsiveness will include the following:

Administrative Mandatory Responsiveness Check

• Bid received before closing date and Time

• Bidder has completed SECTION 1: SBD1 Form

• Bidder has submitted a Signed Price Offer

• Bidder has attended Compulsory Briefing Session

• Bidder is registered on National Treasury Central Supplier Database (CSD)

• Bidder has Valid Letter of Good Standing issued in accordance with the Compensation

for Occupational Injuries and Diseases Act (COIDA).

Thetestforadministrativeresponsiveness[StepOne]mustbepassedforaRespondent’sProposal

toprogresstoStepTwo

4.2 STEP TWO: Minimum Threshold 70 points for Technical Criteria

The test for the Technical and Functional threshold will include the following:

Functionality is the terminology used to define the technical ability of the Tenderer, based on experience to deliver the

required product in accordance with the specialized quality, reliability, and functionality. The functionality evaluation

will be conducted by the Evaluation Committee which comprises of various skilled and experienced members from

diverse professional disciplines. The evaluation process will be based on functionality criteria. The criteria will be as

follows:

Points allocated for Functionality shall be evaluated in accordance with the criteria as listed below. Total Quality points

allocated shall be 100. Tenderer must score minimum score per each sub-criterion and an overall minimum threshold

of 70 points out of 100 is required to be achieved for the tender to be eligible for further evaluation.

The Bidder shall submit a list of successfully completed projects that are relevant and/or similar in scope

to the works required under this tender. Only projects completed within the last ten (10) years shall be

considered for evaluation. Active or ongoing projects will not be accepted.

Forms B1 and B2 must be completed in full and duly signed by the authorised representative of the

Bidder. Failure to complete and sign both forms in full will result in a score of zero (0) points being

awarded for this criterion.

For each project submitted in Form B1, the Bidder shall provide:

a) A reference letter from the Client (Project Owner) confirming the successful completion of the

project and containing:

Office facility management for the south african national roads agency soc limited northern house (32 ida street,

Menlo park, pretoria)

SANRAL Request for Proposal No MP2026/002/68120/8004 of 45

• the current contact details of the Client's representative;
• the value of the project; and
• the date of completion; and

b) A copy of the Letter of Award.

For each project submitted in Form B2, the Bidder shall provide:

a) A reference letter from the Client (Project Owner) confirming the Key Person's involvement and

role in the project and containing:

• the current contact details of the Client's representative;
• the value of the project; and
• the dates of engagement.

Failure to submit the required supporting documentation for any project listed in Forms B1 or B2 may

result in that project not being considered for evaluation purposes.

Evaluation Criteria Minimum Maximum

points points

Relevant Company Project Experience

Maximum of 3 projects will be evaluated

(i) If a project has a value of up to but excluding R 30 Million

(inclusive of VAT) [8]

38 54

(ii) If a project has a value of R 30 Million and up to but excluding

R 50 Million (Inclusive of VAT) [15]

(iii) If a project has a value of R 50 Million or more (inclusive of

VAT) [18]

The document which defines the Employer’s objectives and requirements and specifies the

Services which must, or may, be provided under the Contract.

Service Provider

The contracting party named in the Contract Data who is employed by the Employer to

perform the Services described in the Contract, and legal successors to the Service Provider

and legally permitted assignees and includes the Service Provider’s legally appointed

representatives, heirs, successors, assignees, executors, administrators, trustees or sureties

of such person, persons, partnership, company or firm.

Services

The work to be performed by the Service Provider pursuant to the Contract as described in the

Scope of Work and specifications.

Subcontractors

Subcontractors shall mean those parties engaged by the Service Provider to perform duties

covered under the Specifications (supplemented by special conditions and project

specifications), for which the Service Provider may claim the expenses incurred on a

reimbursement basis.

Third Parties / /Nominated / Selected subcontractors

Third Parties / nominated/ selected subcontractors shall mean those parties engaged by the

Service Provider to perform duties that are not covered by the Specifications, and for which a

different terms of reference, or specification must be compiled and for which the Service

Provider may claim the expenses incurred on a reimbursement basis. Examples of such

services may include, but are not limited to conveyancing, the handling of illegal occupations,

property maintenance, the hiring of specialist consultants, and so on.

Works or Work

That project or part of a project that the employer wishes to have delivered and for which the

Service Provider has been appointed for the performance of the services specified in this

contract.

2. Interpretation

2.1 Unless inconsistent with the context, an expression which denotes:

a) any gender includes the other genders;

b) a natural person includes a juristic person and vice versa;

c) the singular includes the plural and vice versa.

2.2 If there is any conflict between the provisions of these General Conditions of Contract and the

Contract Data, the provisions of the Contract Data shall prevail.

2.3 The clause headings shall not limit, alter or affect the meaning of the Contract.

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2.4 In the Contract unless inconsistent with the context, the words “notice”, “notify”,” notification”,

“certification” and “issue” shall connote an act to be carried out in writing.

3. General

3.1 Governing laws

“Law” means all national (or other spheres of Government) legislation, statutes, ordinances

and other laws including the South African Common Law, and regulations and by-laws of any

legally constituted public authority.

3.2 Change in legislation

If after the commencement of the Contract, the cost or duration of the Services is altered as a

result of changes in, or additions to, any statute, regulation or bye-law, or the requirements of

any authority having jurisdiction over any matter in respect of the Project, then the Contract

Price and time for completion shall be adjusted in order to reflect the impact of those changes,

provided that, within 14 days of first having become aware of the change, the Service Provider

furnished the Employer with detailed justification for the adjustment to the Contract Price.

3.3 Language

3.3.1 The language of the Contract and of all communications between the Parties shall be English.

3.3.2 All reports, recommendations and reports prepared by the Service Provider under the

Contract shall be in English.

3.4 Notices

3.4.1 Any notice, request, consent, or other communication made between the Parties pursuant to

the Contract shall be in writing and shall be deemed to have been made when delivered in

person to an authorized representative of the Party to whom the communication is addressed,

or when delivered to such Party at the address stated in the Contract Data, or one week after

having been sent by registered post.

3.4.2 If the sender requires evidence of receipt, he shall state such requirement in his

communication and, wherever there is deadline for the receipt of the communication, he may

demand evidence of receipt of his communication. In any event, the sender shall take all the

necessary measures to ensure receipt of communications.

3.4.3 A Party may change its address for receipt of communications by giving the other Party 30

days advance notice of such change.

3.5 Location

The Services shall be performed at such locations as are deemed necessary for the

performance of a particular task, and if not applicable, at such locations as the Employer may

direct.

3.6 Publicity and publication

Unless otherwise agreed, the Service Provider shall not release public or media statements or

publish material related to the Services or Project within two (2) years of completion of the

Services without the written approval of the Employer, which approval shall not be

unreasonably withheld.

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3.7 Confidentiality

Both Parties shall keep all commercially sensitive information obtained by them in the context

of the Contract confidential and shall not divulge it without the written approval of the other

Party except to the extent strictly necessary to carry out obligations under this Contract or to

comply with applicable laws.

3.8 Variations

3.8.1 The Employer may, without changing the objectives or fundamental scope of the Contract,

order variations to the Services or may request the Service Provider to submit proposals,

including the time and cost implications, for variations to the Services. No variation shall have

any force or effect unless reduced to writing and signed by both Parties.

3.8.2 The reasonable cost of preparation and submission of such proposals and the incorporation

into the Contract of any variations to the Services ordered by the Employer, including any

change in the Contract Price, shall be agreed in writing between the Service Provider and the

Employer, prior to the change being implemented.

3.8.3 Where a variation is necessitated by default or breach of Contract by the Service Provider,

any additional cost attributable to such variation shall be borne by the Service Provider.

3.9 Sole agreement

The Contract constitutes the sole agreement between the Parties for the performance of the

Services and no representation not contained therein shall be of any force or effect. No

amendments will be of any force or effect unless reduced to writing and signed by both

Parties.

3.10 Indemnification

The Service Provider shall, at his own expense, indemnify, protect and defend the Employer,

its agents and employees, from and against all actions, claims, losses and damage arising

from any wilful or negligent act or omission by the Service Provider or his subcontractors in

the performance of the Services, including any violation of legal provisions, or rights of others,

in respect of patents, trademarks and other forms of intellectual property such as copyrights.

3.11 Penalty

3.11.1 In the event that due to his negligence, or for reasons within his control, the Service Provider

does not perform the Service within the Period of Performance, the Employer shall without

prejudice to his other remedies under the Contract, be entitled to levy a penalty for every day

or part thereof, which shall elapse between the end of the period specified for the

performance, or an extended Period of Performance, and the actual date of completion, at the

rate and up to the maximum amount stated in the Contract Data.

3.11.2 If the Employer has become entitled to the maximum penalty amount referred to in 3.11.1, he

may after giving notice to the Service Provider:

a) terminate the Contract

b) complete the Services by a third Party at the Service Provider’s cost.

3.11.3 in the event that due to his negligence or for reasons within this contract, the Service Provider

does not disclose subcontracting arrangements the Employer may be entitled to levy a penalty

as stated in the Contract Data.

3.12 Equipment and materials furnished by the Employer

3.12.1 Equipment and materials made available to the Service Provider by the Employer, or

purchased by the Service Provider with funds provided by the Employer for the performance

of the Services shall be the property of the Employer and shall be marked accordingly. Upon

termination or expiration of the Contract, the Service Provider shall make available to the

Employer an inventory of such equipment and materials and shall dispose of them in

accordance with the Employer’s instructions.

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3.12.2 Unless otherwise stated in the Contract Data, the Service Provider shall, at his own expense,

insure the equipment and materials referred to in 3.12.1 for their full replacement value.

3.13 Illegal and impossible requirements

The Service Provider shall notify the Employer immediately, should he become aware that the

Contract requires him to undertake anything which is illegal or impossible.

3.14 Programme

3.14.1 The Service Provider shall, within the time period set out in the Specifications, submit to the

Employer any or all required programmes for the performance of the Services which shall,

inter alia, include:

a) the order and timing of operations by the Service Provider and any actions required of

the Employer and Others;

b) the dates by which the Service Provider plans to complete work needed to allow the

Employer and Others to undertake work required of them; and

c) other information as required in terms of the Scope of Work or Specifications.

3.14.2 The Employer may, during the course of the Contract, request the Service Provider to amend

any approved programme. Where this is not practicable, the Service Provider shall advise the

Employer accordingly and advise him of alternative measures, if any, which might be taken.

3.14.3 The Service Provider shall regularly update any approved programme to reflect actual

progress to date and expected future progress.

3.15 Severability

If a court of competent jurisdiction holds that any provision of this Contract is severable by

reason of it being invalid, illegal, unlawful or unenforceable and as a consequence of which

prevents the accomplishment of the purpose of this Contract, the Employer and the Service

Provider shall meet and review the matter to adopt means to fulfil the purpose of the

Contract.

3.16 Waiver

No defence of a waiver of any of the provisions of this contract shall be effective unless it is

expressly stated in writing, by the Party against whom such defence is raised, to be a waiver

of such provisions and is communicated to the other Party in writing in accordance with the

provisions of Clause 3.4.

4. Employer’s obligations

4.1 Information

4.1.1 The Employer shall timeously provide to the Service Provider, free of cost, all available

information and data in the Employer’s possession which may be required for the performance

of the Services.

4.1.2 The Employer shall provide the Service Provider with any assistance required outside of the

scope of the specifications and this contract, in obtaining other relevant information that the

latter may require in order to perform the Services, provided that such assistance will be at the

sole discretion of the Employer.

4.1.3 The Service Provider shall not be entitled to rely on the accuracy and completeness of any or

all information furnished by or on behalf of the Employer.

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4.2 Decisions

The Employer shall, within a reasonable time, give his decision on any matter properly

referred to him in writing by the Service Provider so as not to delay the performance of

Services.

4.3 Assistance

The Employer shall co-operate with the Service Provider and shall not interfere with or

obstruct the proper performance of the Services. The Employer shall as soon as practicable:

4.3.1 Authorise the Service Provider to act as his agent insofar as may be necessary for the

performance of the Services;

4.3.2 Provide all relevant data, information, reports, correspondence and the like, which become

available;

4.3.3 Assist the Service Provider, in the Employers sole discretion, to obtain access to premises, or

sites, necessary for the performance of the Services;

4.3.4 Assist in the seeking of all approvals, licenses and permits from state, regional and municipal

authorities having jurisdiction over the Project, unless otherwise stated or not provided for in

the Specifications;

4.3.5 Designate in writing a person/s to act with his complete authority in giving instructions and

receiving communications on his behalf and interpreting and defining his policies and

requirements in regard to the Services.

4.4 Services of Others and Third Parties

4.4.1 The Employer shall, at his own cost, engage such Others or Third Parties as may be

necessary for the execution of work necessary for the completion of the Project, save for

those Others or Third Parties for which provision has been made in the Specifications.

4.4.2 The Employer shall not enter into an agreement or contract with Others or Third Parties which

describes any of the duties and responsibilities of the Service Provider in terms of the Contract

and/or specifications or which imposes obligations on him, without first obtaining the Service

Provider’s written agreement thereto.

4.5 Notice of change by Employer

On becoming aware of any matter which will materially change, or has changed, the scope,

cost or timing of the Services, or on becoming aware of any defect or deficiency in the

Services, the Employer shall immediately advise the Service Provider thereof.

4.6 Issue of instructions

Where the Service Provider is required to administer the work or services of Others, or any

contract or agreement, on behalf of the Employer, then the Employer shall issue instructions

related to such work, services, contract or agreement only through the Service Provider.

4.7 Payment of Service Provider

The Employer shall pay the Service Provider the Contract Price in accordance with the

provisions of the Contract.

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5. Service provider’s obligations

5.1 General

5.1.1 The Service Provider shall perform the Services in accordance with the Scope of Work and

the Specifications with all reasonable care, diligence and skill in accordance with generally

accepted professional techniques and standards and shall be responsible for breach of

professional duty by reason of any error, omission or neglect in connection with delivering the

services

5.1.2 Where the Services include the exercise of powers to certify, decide or otherwise exercise

discretion in regard to a contract or agreement between the Employer and Others, then the

Service Provider shall act in respect of that contract or agreement as an independent

professional.

5.1.3 If the Service Provider is a joint venture or consortium of two or more persons, the Service

Provider shall designate one person to act as leader with authority to bind the joint venture or

consortium. Neither the composition nor the constitution of the joint venture or consortium

shall be altered without the prior consent in writing of the Employer, which shall not be

unreasonably withheld.

5.1.4 The Service Provider shall be specifically delegated as the Employer's "Mandatary" in terms of

the Occupational Health and Safety Act (Act no. ), and as the Employer's Agent as

defined in any relevant Regulations of the said Act.

5.1.5 The Service Provider, if requested by the Employer, shall provide any plans and calculations

for checking by Others.

5.1.6 All calculations of whatsoever nature shall be kept and safeguarded for the duration of the

insurance(s) required in terms of clause 5.4.1.

5.2 Exercise of authority

5.2.1 The Service Provider shall have no authority to relieve Others appointed by the Employer to

undertake work on the Project of any of their duties, obligations, or responsibilities under their

respective agreements or contracts, unless expressly authorised by the Employer in response

to an application by the Service Provider in writing to do so.

5.2.2 Whenever necessary to enter upon land for the performance of the Contract the service

Provider shall do so in accordance with the provisions of the SANRAL Act, (Act ) and

shall indemnify the Employer from all costs arising from any transgression committed by the

Service Provider.

5.3 Designated representative

The Service Provider shall designate in writing a person to act as his representative and such

person shall have complete authority to receive instructions from and give information to the

Employer on behalf of the Service Provider.

5.4 Insurances to be taken out by the Service Provider

5.4.1 The Service Provider shall, at his own cost, unless otherwise agreed, take out and maintain in

force such insurance policies in respect of their own risks in performing the Services as are

stipulated in the Contract Data, subject to the approval of the Employer, which approval shall

not be unreasonably withheld.

5.4.2 The Service Provider shall, at the Employer’s request, provide evidence to the Employer

showing that the insurance required in terms of Clause 5.4.1 has been taken out with an

insurance company registered in the Republic of South Africa, or as otherwise approved by

the Employer and maintained in force.

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5.5 Service Provider’s actions requiring Employer’s prior approval

The Service Provider shall obtain the Employer’s prior approval in writing before taking, inter

alia, any of the following actions:

a) appointing Nominated or Selected Subcontractors and Third Parties for the

performance of any part of the Services,

b) appointing Key Persons and other identified resources not listed by name in the

Contract Data.

c) any other action that may be specified in the Contract Data or specifications.

5.6 Co-operation with Others

If the Service Provider is required to perform the Services in co-operation with Others he may

make recommendations to the Employer in respect of the appointment of such Others. The

Service Provider shall, however, only be responsible for his own performance and the

performance of Subcontractors appointed by the Service Provider unless otherwise provided

for.

5.7 Notice of change by Service Provider

On becoming aware of any matter which will materially change or has changed the scope,

cost or timing of the Services, the Service Provider shall give notice thereof to the Employer,

save that the Service Provider is empowered to make minor changes or variations within the

overall programme or budget and within such parameters as are defined by the Employer,

provided that such changes are reported timeously to the Employer.

5.8 Safeguarding the Employer’s data

5.8.1 The Parties shall take reasonable precautions (each having regard to the nature of the other‘s

respective obligations under the Contract) to preserve the integrity of the Employer’s data

including appropriate back-up procedures.

5.8.2 In the event that the Employer’s data is corrupted or lost as a result of any default by the

Service Provider, the Employer shall at the Service Provider’s expense, have the option to:

a) require the Service Provider to restore or procure the restoration of such data; or;

b) itself restore or procure restoration of such data.

5.9 Performance Security

Where required, the Service Provider shall obtain (at his cost) a Performance Security for

proper performance in the amount and currencies stated in the Contract Data. If an amount is

not stated in the Contract Data, this sub-clause shall not apply.

The Service Provider shall deliver the Performance Security to the Employer within 14 days of

the date of issue of the Letter of Acceptance. The Performance Security shall be issued by an

insurance company or bank registered or licensed as an insurance company or bank to do

business in the Republic of South Africa and approved by the Employer and having an office

or banking facility in the Republic of South Africa. The Performance Security shall be subject

to approval by the Employer and shall be in the form prescribed in the tender documents.

6. Conflicts of interest, corruption and fraud

6.1 Service Provider not to benefit from commissions, discounts, etc.

The remuneration of the Service Provider under the Contract shall constitute the Service

Provider’s sole remuneration in connection with the Contract, or the Services, and the Service

Provider shall not accept for his own benefit any trade commission, discount, or similar

payment in connection with activities pursuant to the Contract, or in the discharge of his

obligations under the Contract, and shall use his best efforts to ensure that the Personnel, any

C-23

Subcontractors, and agents of either of them shall, similarly, not receive any additional

remuneration.

6.2 Royalties and the like

The Service Provider shall not have the benefit, whether directly or indirectly, of any royalty or

of any gratuity or commission in respect of any patented or protected article or process used

in or for the purposes of the Contract, or Project, unless so agreed by the Employer in writing.

6.3 Independence

The Service Provider shall refrain from entering into any relationship which could be perceived

as compromising his independence of judgment, or that of Subcontractors or Personnel.

6.4 Corruption and Fraud

6.4.1 The Service Provider shall neither:

a) Offer or give or agree to give any person of the Employer any gift or consideration of any kind

as an inducement or reward for doing or forbearing to do or for having done or forbore to do

any act in relation to the obtaining or performance of this contract or any other contract with

the Employer or for showing or forbearing to show favour or disfavour to any person in relation

to this contract; nor

b) Enter into this contract if in connection with it commission or a reward of any type has been

paid, offered or agreed to be paid to any person of the Employer by the Service Provider or on

his behalf or knowledge.

6.4.2 In the event that the Employer, in good faith and on reasonable grounds, comes to the

opinion, that a breach of any of the provisions of Clause 6.4.1 has been perpetrated by the

Service Provider or anyone employed by him or acting on his behalf in relation to this contract

or any other agreement with the Employer, the Employer may:

a) summarily suspend the operation of this Contract by notice in writing to the Service Provider,

informing him of the Employer’s opinion and the grounds and reasons upon which it is based,

and calling upon the Service Provider to show cause, in writing, within fourteen (14) days of

receipt of the written notice why the Employer should not terminate this Contract on the

grounds of the alleged breach(es) of Clause 6.4.1 of this Contract;

b) withhold all payments due;

c) terminate this Contract by notice in writing to the Service Provider, if the Service Provider fails

to respond to the Employer’s written response, to satisfy the Employer that his opinion is

unfounded. Provided always that such termination shall not prejudice or affect any right of

action or remedy, which shall have accrued or shall accrue thereafter to the Employer and

provided also that the Employer may recover from the Service Provider such sum as the

Employer deems equivalent to the amount or value of any such gift, consideration or

commission.

6.4.3 In the event that the Employer, in good faith and on reasonable grounds, comes to the opinion

that any contract with a Government or public sector body has been or was obtained by the

Service Provider through actions that mutatis mutandis are similar in nature to those barred in

terms of Clause 6.4.2 by the Service Provider or by anyone employed by the Service Provider

or acting on the Service Provider’s behalf in relation to such Contract, the Employer may:

a) summarily suspend the operation of this Contract by notice in writing to the Service

Provider, informing him of the Employer’s opinion and the grounds and reasons upon

which it is based, and calling upon the Service Provider to show cause, in writing within

fourteen (14) days of receipt of the written notice why the Employer should not terminate

this Contract on the grounds of the alleged breach(es) of Clause 6.4.1 of this contract;

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b) withholds all payments due

c) terminate this Contract by notice in writing to the Service Provider, if the Service Provider

fails to respond to the Employer’s written notice within the prescribed time, or fails, in his

written response, to satisfy the Employer that this opinion is unfounded. Provided always

that such termination shall not prejudice or affect any right of action or remedy, which shall

have accrued or shall accrue thereafter to the Employer.

7. Service provider’s personnel

7.1 Provision of Personnel

7.1.1 The Service Provider shall provide appropriate Personnel for such time periods as required in

terms of the Contract and shall enter all data pertaining to Personnel including titles, job

descriptions, qualifications and estimated periods of engagement on the performance of the

Services in the Personnel Schedule.

7.1.2 The Services shall be performed by the Personnel listed in the Personnel Schedule for the

periods of time indicated therein. The Service Provider may, subject to the approval of the

Employer, make such adjustments to the data provided in terms of Clause 7.1.1 above as may

be appropriate to ensure the efficient performance of the Services, provided that the

adjustments will not cause payments to exceed any limit placed on the Contract Price.

7.1.3 The Service Provider shall:

a) forward to the Employer for approval, within 15 days of the award of the Contract, the

Personnel Schedule and a timetable for the placement of Personnel.

b) inform the Employer of the date of commencement and departure of each member of

Personnel during the course of the Project.

c) submit to the Employer for his approval a timely request for any proposed change to

Personnel, or timetables.

7.2 Staff and equipment

7.2.1 The Service Provider shall employ and provide all qualified and experienced Personnel

required to perform the Services.

7.2.2 Where required in terms of the Contract, the Service Provider shall provide Key Persons and

other identified resources as listed in the Contract and specifications to perform specific duties.

If at any time, a particular Key Person and other identified resources cannot be made

available, the Service Provider may engage a replacement who is equally or better qualified to

perform the stated duty, subject to the Employer’s approval, which approval shall not be

unreasonably withheld.

7.2.3 Where the Service Provider proposes to utilise a person not named in the Personnel

Schedule, he shall submit the name, relevant qualifications and experience of the proposed

replacement person to the Employer for approval. Should the Employer not object in writing

within 10 days of receipt of such notification, the replacement shall be deemed to have been

approved by the Employer.

7.2.4 Where the fees for the Services are time-based, the fee payable for a person provided as a

replacement shall not exceed that which would have been payable to the person replaced.

7.2.5 Except in the case of replacement resulting from death or where the Employer requests a

replacement not provided for by the Contract, the Service Provider shall bear all additional

costs arising out of or incidental to such replacement.

7.2.6 The Service Provider shall take all measures necessary and shall provide all materials and

equipment necessary to enable Personnel to perform their duties in an efficient manner.

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7.3 Working hours, overtime and leave

Where the fee for the Services are time-based, working hours, leave entitlement and holidays

for Personnel provided in terms of Clause 7 are to be as stated in the Specifications, or, if not

stated, to be determined by the Service Provider. The Employer will not be responsible for

overtime payments to Personnel unless agreed to by the Employer.

8. Commencement, completion, modification suspension and termination of

Provision of office facility

Management for SANRAL

Mpumalanga provincial office (16

Jones street, mbombela)

Base date: september 2026 tender document

Book 3

Volume 1

Chief executive officer

South african national roads agency soc limited

48 tambotie avenue

Val de grace

Pretoria, 0184

Name of tenderer: ...........................................................................................

Set sequential

number

C-2

Part c3: scope of work

Bid Bond: FORM OF GUARANTEE .................................................................................................... C-37

C1.3.2 Agreement in terms of section 37.2 Of the occupational health and

Safety act 1993 (act NO ) ................................................................ C-39

C-3

C1.1 Forms of

No document content found in ZIP archive

Minimum functionality/qualifying score: 70

Tax compliance central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the

Tax Compliance

Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit

tax compliance status will be verified through the Central Supplier Database

Tax compliance status

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

Central supplier database (csd), a csd number must be provided

Central Supplier Database

Central Supplier Database (CSD) which has been

Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database

Central Supplier Database (CSD)

Central Supplier Database at tender closure will

Central Supplier Database Supplier Number

Joint venture agreement

• Bidder is registered on National Treasury Central Supplier Database (CSD)
• Bidder has Valid Letter of Good Standing issued in accordance with the Compensation

for Occupational Injuries and Diseases Act (COIDA).

2. Tax compliance requirements

3.7 Application for tax compliance status (tcs) pin may be made via e-filing through the

Must submit a separate tcs certificate / pin / csd number.

6.7 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

Tax compliance permission declaration

Tax Compliance Permission Declaration which is attached hereto (Form

Tax Compliance Status (TCS) system to verify and continuously track the tax

tax compliance status on an ongoing basis for the contract term

tax compliance status to the Employer

CSD Registration number CSD unique code

CSD Reports

CSD Report (use the pro

CSD Report

Central Supplier Database (CSD) Report

Income Tax Number Vat Registration number

1. Full Central Supplier Database (CSD) Report.
2. If a Joint Venture is registered, provide all JV partners CSD Reports.
3. An indemnity letter on your letterhead stating your bank details as per CSD Report (use the pro

CSD registration, letter of Good Standing with Department of Labour and provide an assessment of the

B-BBEE Minimum Level: 1

Points Allocation: 10 points

B-BBEE Details: cate with the name of

delegated individual on any matter relating to its RFP response:

All unsuccessful bidders have a right to request SANRAL to furnish individual reasons for their bid not being

successful. This requested must be directed to the contact person stated in the SBD 1 form.

1.5 Joint Ventures or Consortiums

Project description OFFICE FACILITY MANAGEMENT FOR SANRAL MPUMALANGA PROVINCIAL OFFICE (16 JONES STREET, MBOMBELA)

SANRAL Request for Proposal No MP2026/002/68120/8004 of 45

Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-BBEE

entities, must state their intention to do so in their RFP submission. Such Respondents must also submit a

signed JV or consortium agreement between the parties clearly stating the percentage [%] split of business

and the associated responsibilities of each party. If at the time of the bid submission such a JV or consortium

agreement has not been concluded, the partners must submit confirmation in writing of their intention to

enter into a JV or consortium agreement should they be awarded business by SANRAL through this RFP

process. This written confirmation must clearly indicate the percentage [%] split of business and the

responsibilities of each party. In such cases, award of business will only take place once a signed copy of a

JV or consortium agreement is submitted to SANRAL.

Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one consolidated

B-BBEE score card (a consolidated B-BBEE Status Level verification certificate) Preference points will be

awarded to a bidder for attaining the specific goals requirements in accordance with the table indicated in

the specific goals Claim Form.

1.6 Legal Compliance

The succ

evaluation of their bid.

and functionality of the facilities.

Provider shall remain fully accountable to the Employer for the quality, performance, statutory compliance and timely

Total 70 100

Theminimumthresholdfortechnical/functionality[StepTWO]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepTHREEforfinalevaluation

4.3 STEP THREE: Evaluation and Final Weighted Scoring

This is the final stage of the evaluation process and will be based on the PPPFA preference point system.

Bidders will be ranked by applying the preferential point scoring 90/10 for bids with the rand value above R50

million and 80/20 for bids with rand value of up to R 50 million (all applicable taxes included),

included) then the 80/20 preferential point system will apply to all acceptable bids; or

90/10 preferential point system will apply to all acceptable bids

SANRAL will utilise the following formula in its evaluation of Price

Ps = Score for the Bid under consideration

Specific goals Criteria 10 points 20 points

allocation points allocation points

b) Specific Goals [Weighted score 20/10 point]

▪ Specific goals preference points claim form

▪ Preference points will be awarded to a bidder for attaining the specific goals requirements in accordance

with the table indicated in the specific goals Claim Form.

functionality of the Facility.

4.2 STEP TWO: Minimum Threshold 70 points for Technical Criteria

Functionality is the terminology used to define the technical ability of the Tenderer, based on experience to deliver the

required product in accordance with the specialized quality, reliability, and functionality. The functionality evaluation

will be conducted by the Evaluation Committee which comprises of various skilled and experienced members from