Office accommodation lease for legal aid SA mbizana satellite office (5 years)

• Leased Premises: Must include full physical address (street number and building name) and full description.
• Property: Must include Erf number.
• Lease Terms: Must specify commencement and expiry dates.
• Payment Details: Landlord must provide bank account name, number, institution, branch name, branch code, account type, reference number, and VAT registration number.
• Escalation: Annual compounded rate must be specified.
• Rental: Basic monthly rental (excl. VAT) and a detailed pricing schedule for Years 1–5 (including office m², parking, and other charges with VAT breakdown).

• Legal Aid South Africa Address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017.
• Postal Address: Private Bag X 76, Braamfontein, 2017.
• Landlord must provide domicilia details: physical address, postal address, telephone, telefax, email, cell number, and alternative contact number.

• Your offer must be valid for a period of five months.
• Provide three contactable references including: initials and surname, telephone/cell number, email address, and company name (if applicable).

• The respondent must be a legally recognized entity (Company, Close Corporation, Trust, or Individual) capable of entering into a lease agreement as the Landlord.
• The signatory must have the legal capacity and authorization to bind the Landlord.
• The property must be suitable to serve the Mbizana Satellite Office.

• The leased premises must include a full physical address (street number and building name) and a full description of the premises.
• Property details must include the Erf number.
• The lease must specify commencement and expiry dates.
• The landlord must provide bank account details: account name, number, institution, branch name, branch code, type of account, reference number (if applicable), and VAT registration number.

• Bank Details: Provide account name, number, institution, branch, code, type, reference, and VAT number.
• Escalation: Specify annual compounded rate.
• Rental: State basic monthly rent (excl. VAT).
• Utilities: Tenant pays electricity and water per municipal accounts.
• Schedule: Complete detailed pricing for Years 1–5 (m², parking, other charges, VAT, and totals).
• Other Charges: Submit a separate, supported letter for any additional charges.
• Total Costs: Provide 5-year, 7-year, and 9-year 11-month totals with detailed schedules for extended periods.
• Installation: Indicate Tenant Installation Allowance.

• Provide a detailed pricing schedule for Years 1–5, including: office space (m²), parking bays, and other charges (with lettable area, rent per unit, monthly rent excluding VAT, 15% VAT, and total monthly rent including VAT).
• Specify the annual compounded escalation rate percentage.
• State the basic monthly rental (excluding VAT).
• Tenant is responsible for electricity and water as per municipal accounts.
• Submit a separate, supported letter for any 'other charges'.
• Calculate and provide total lease agreement costs for 5 years, 7 years, and 9 years 11 months (with detailed schedules for extended periods if applicable).
• Indicate the Tenant Installation Allowance amount.

• Landlord Responsibilities: Internal maintenance (general and wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering (normal wear), municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire fighting equipment/services.
• Tenant (Legal Aid SA) Responsibilities: Water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture/office equipment/appliances.
• Signatory: Must specify the person signing on behalf of the service provider and their capacity.
• Domicilia: Landlord must provide physical address, postal address, telephone, telefax, email, cell number, and alternative contact number.

• Landlord Duties: Internal maintenance (general and wear & tear), external maintenance, garden maintenance, air conditioning, lift maintenance, floor covering (normal wear), municipal rates/increases, insurance, light bulb replacement, and fire fighting equipment/services.
• Tenant Duties: Water/electricity consumption, sanitary/refuse removal, domestic cleaning, consumables, internal maintenance (brake & pay), alarm/security maintenance, light bulb replacement, and furniture/office equipment.
• Signatory: Must specify the authorized person and their capacity.
• Domicilia: Landlord must provide physical/postal addresses and multiple contact numbers (tel, fax, email, cell, alternative).

• The offer must remain valid for a period of five months.

• Landlord must provide domicilia details: physical address, postal address, telephone, telefax, email, cell number, and alternative contact number.
• Provide three contactable references: initials, surname, telephone/cell, email, and company name.

• Legal Aid South Africa requires office accommodation for its Mbizana Satellite Office for up to five years.
• The organisation is an autonomous statutory body providing legal aid, with a national network of 128 offices.
• The property should support access to justice, professionalism, and integrity.

• Closing date and time: 30 June 2026 at 11h00.
• Non-compulsory briefing session: 12 June 2026 from 11:00 AM to 12:00 PM at 159 Main Street, Mbizana.

• A non-compulsory briefing session will be held on 12 June 2026 from 11:00 AM to 12:00 PM at 159 Main Street, Mbizana.

• Bid Enquiries: Harriet Mangcotywa, Email: [email protected], Tel: (039) 251 0098.
• Technical Enquiries: Mandla Mngaza, Email: [email protected], Tel: (039) 251 0098.
• Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

• Submit your proposal by 11h00 on 30 June 2026.
• Place the sealed proposal in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
• The envelope must be clearly marked with: Tender Number: No. 12/2026, Closing Date: 30 June 2026, Time: 11h00, and your Company Name.
• All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific.
• Companies failing to adhere to these requirements risk disqualification.
• The proposal must remain valid for 150 days.
• Tender forms must be handwritten in BLACK ink, not by mechanical devices.
• Check page numbers to ensure none are missing or duplicated.
• Do not qualify your tender with your own conditions; failure to renounce them may invalidate your bid.
• Tenders must be submitted in the format and numbering sequence similar to the tender document.
• No tenders transmitted by telegram, telex, facsimile, or email will be considered.
• All information provided by Legal Aid SA is confidential and must not be disclosed without written consent.

• Evaluation uses the 80/20 preferential points system: Price = 80 points, B-BBEE status level of contribution = 20 points.
• Provide reference sites for verification.
• Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
• Provide an ORIGINAL valid tax clearance certificate or proof of registration on the Central Supplier Database (CSD).
• Properties must be available for inspection within five days of request; failure results in disqualification.
• A site inspection certificate will be completed and signed by Legal Aid SA and the landlord.

• Provide office accommodation for the Mbizana Satellite Office for up to five years.
• Location: Proximity to local courts, with quick access for staff and clients, and close to public transport (taxi ranks, train stations, bus terminals). A standalone building in Mbizana is most desirable.
• Space: Minimum 66.0 m², maximum 81.0 m², with two parking bays. Bids outside this range will be disqualified.
• The office currently has 5 employees. Toilet space: 1 toilet (1 cubicle and 1 basin) for male and female or shared.
• Building should preferably be on the ground floor or have functional lifts, with secured lockable parking for Legal Aid SA vehicles.
• Must be user-friendly for disabled persons.
• Must comply with all building laws, regulations, bylaws, and health and safety requirements.
• Must be zoned for office, business, or commercial purposes. Provide title deed and zoning certificate on or before award.
• Must allow Legal Aid SA branding and display of signboard.
• Must have telephone and computer network points and an emergency generator as backup.
• Refurbishment requirements: Submit floorplans, commitment letter for refurbishment per tenant specification with Tenant Installation amount, partitioning per Legal Aid SA spec, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network and telephone points, blinds in corporate colours, a space plan, and UPS facility integrated into specific plug points (Legal Aid SA provides UPS unit).

• Provide company/business name, contact names and numbers, address.
• Indicate if you are the primary contractor or in a joint venture/alliance.
• Provide number of personnel, turnover for the last three financial years, percentage growth over the last three years.
• Provide valid tax clearance certificate or proof of CSD registration.

• Any defects due to poor workmanship must be rectified by the bidder at their own cost and time.
• Costs for defect correction must be separately noted on billing documentation.

• Provide a detailed breakdown of all costs/charges and a total bid amount.
• All prices must be quoted in South African Rand.
• Clearly state whether prices and delivery periods will remain firm for the contract duration.
• No costs incurred for the proposal or presentations will be reimbursed.
• Authorised disbursements (travel, subsistence) will be refunded at reasonable actual cost determined by Legal Aid SA, supported by receipts and logs.
• Travel refunds follow Legal Aid SA travel policy; private vehicle rates are as per the Automobile Association of South Africa.

• Provide proof of registration on National Treasury’s Central Supplier Database (CSD), showing you are an active supplier, tax compliant, and not restricted.
• Provide an ORIGINAL valid tax clearance certificate or CSD registration.
• Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
• B-BBEE status level of contribution is scored as part of the 80/20 evaluation (20 points).
• All properties must be available for inspection within five days of request.
• The building must comply with all health and safety regulations and bylaws.

• Legal Aid SA aims to be an environmentally responsive organisation; the property should support sustainable practices.

• The successful bidder’s proposal, together with tender terms, conditions, and specifications, will form a binding contract.
• The successful bidder assumes total responsibility, regardless of subcontracting agreements.
• Legal Aid SA reserves the right not to award the tender.
• The tender may be awarded in part or in full, at Legal Aid SA’s sole discretion, on a non-exclusive basis.
• Legal Aid SA may request clarification or additional information; you must respond within 24 hours or risk disqualification.
• Legal Aid SA may request a demonstration; you must comply within 24 hours.
• Intellectual property rights in works created under the contract vest in Legal Aid SA unless otherwise agreed in writing.
• All documents submitted become the property of Legal Aid SA.

• All information provided by Legal Aid SA is confidential and must not be disclosed without written consent.
• The proposal must remain valid for 150 days.
• Tender forms must be handwritten in BLACK ink.

• Provide proof of registration on the Central Supplier Database (CSD), showing active, tax-compliant, and non-restricted status.

• Evaluation uses the 80/20 preferential points system: Price = 80 points, B-BBEE status level of contribution = 20 points.
• Provide reference sites, demonstrate B-BBEE contribution, provide tax clearance/CSD registration.
• Properties must be available for inspection within five days.

Provision of office accommodation for a period of up to five (5) years for the Mbizana Satellite Office.

• Legal Aid SA is a national public entity established to provide legal aid, advice, and representation to indigent and vulnerable persons at state expense.
• The accommodation must align with Legal Aid SA’s vision of a dynamic South Africa where constitutional rights are realised for all.
• The solution must support Legal Aid SA’s mission to provide equal access to justice through quality legal services.

• Closing Date: 30 June 2026 at 11h00 AM.
• Optional Briefing Session: 12 June 2026, 11:00 AM – 12:00 PM, Venue: 159 Main Street, Mbizana.
• Attendance is not compulsory.

Optional Briefing Session:

• Date: 12 June 2026
• Time: 11:00 AM – 12:00 PM
• Venue: 159 Main Street, Mbizana
• Attendance is not compulsory.

• Bid Enquiries: Ms. Harriet Mangcotywa, Email: [email protected], Tel: (039) 251 0098.
• Technical Enquiries: Mr. Mandla Mngaza, Email: [email protected], Tel: (039) 251 0098.
• Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit proposals by 30 June 2026 at 11h00 AM to the Legal Aid SA tender box in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.

• Seal tender documents in an envelope marked with: Tender Number (12/2026), Closing Date (30 June 2026), Time (11h00 AM), and Name of Company.
• Proposals must remain valid for 150 days from closing date.
• Use official forms provided; do not retype. Handwrite all forms in BLACK ink.
• Complete all annexures, attachments, and required forms in full. Deviations may be ignored.
• No tenders transmitted by telegram, telex, facsimile, email, or similar apparatus will be accepted.
• Failure to sign/accept conditions in writing or complete attached forms may invalidate the tender.
• Companies failing to adhere to requirements risk disqualification.

• Submit all required forms: SBD 1 (Invitation to Bid), SBD 2 (Tax Clearance Requirements), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form).
• Bidder’s company details must include: Company Name, Contact Names and Numbers, Company Address, indication if primary contractor or joint venture/alliance partner, Number of personnel, Turnover in the last three financial years, Percentage growth in the last three years, Valid Tax Clearance Certificate.
• All documents submitted become the property of Legal Aid SA.

Evaluation is based on the 80/20 preference point system:

• Price: 80 points. Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.
• B-BBEE Level of Contribution: 20 points. Points: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0).
• Provide reference sites for verification of claims.
• Demonstrate affirmative action and SMME empowerment practices.
• Failure to submit proof for specific goals results in no preference points for those goals.

Scope: Provision of office accommodation for up to five (5) years for the Mbizana Satellite Office.

• Legal Aid SA is a national public entity providing legal aid, advice, and representation to indigent and vulnerable persons.
• The accommodation must support Legal Aid SA’s mission of ensuring equal access to justice and align with its values: Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, People and Planet Focused.
• The solution must contribute to Legal Aid SA’s outcomes and objectives, including sustainable and agile practices, good governance, and high ethical standards.
• Any defects (patent or latent) attributable to poor workmanship must be rectified by the bidder at their own cost and time.
• Bidder’s company details must include: Company Name, Contact Names and Numbers, Company Address, indication if primary contractor or joint venture/alliance partner, Number of personnel, Turnover in the last three financial years, Percentage growth in the last three years, Valid Tax Clearance Certificate.
• Proven relevant experience and success in delivering reliable, efficient, and effective services are important considerations for contract award.

Any defects (patent or latent) attributable to poor workmanship must be rectified by the bidder at their own cost and time. All costs for correcting defects must be separately noted on billing documentation.

• Only firm prices in South African Rand (ZAR) are accepted. Non-firm prices will not be considered.
• Offer must remain valid for 150 days from the closing date (30 June 2026).
• Pricing schedule must include: Item number, quantity, description, bid price (all applicable taxes included).
• Specify: Required by, delivery location, compliance with specifications (yes/no), deviations (if any), delivery period, and delivery basis.
• All delivery costs must be included in the bid price.
• Provide a detailed breakdown of total charges, implementation, and support services.

• Only firm prices in South African Rand (ZAR) will be accepted. Non-firm prices (e.g., subject to exchange rate variations) will not be considered.
• Offer must remain valid for 150 days from the closing date (30 June 2026).
• Provide a detailed breakdown of total charges, including all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• All delivery costs must be included in the bid price.
• Clearly state whether prices and delivery periods will remain firm for the contract duration.
• If pricing varies by delivery point, submit a separate pricing schedule for each point.
• Payment terms: Legal Aid SA will approve project plans and costs. No delivery before an official order is issued. Delivery must occur within the specified timeframe after receipt of the order.

• Proof of registration on National Treasury’s Central Supplier Database (CSD) is mandatory. The CSD profile must show the bidder is an active supplier, tax-compliant, and not a restricted supplier.
• Original and valid Tax Clearance Certificate (TCC) must be submitted with the bid. Certified copies are not accepted. Failure to submit the TCC will invalidate the bid.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCC or CSD number.
• Bidders must submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
• Demonstrate affirmative action employment practices and procurement programmes promoting SMMEs and historically disadvantaged groups.
• Bidders must not be persons in the service of the state, nor have directors/members in the service of the state.
• Complete SBD 4 (Bidder’s Disclosure) to declare any conflicts of interest or relationships with state employees.

• B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• Points for B-BBEE: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0).
• Demonstrate affirmative action employment practices and procurement programmes promoting SMMEs and historically disadvantaged groups.
• Refer to SBD 6.1 for detailed B-BBEE requirements.

The solution must align with Legal Aid SA’s objective to embed sustainable and agile practices that positively impact society, the economy, and the environment. This includes contributing to an environmentally responsive supply chain management system.

• All information provided by Legal Aid SA is strictly private and confidential. Bidders may not disclose it to third parties without written consent.
• The successful bidder’s proposal, along with tender terms and specifications, will form a binding contract. The bidder assumes full responsibility, including for subcontractors.
• Legal Aid SA reserves the right not to award the tender.
• Payment: Legal Aid SA approves project plans and costs. No delivery before an official order is issued. Delivery must occur within the specified timeframe after receipt of the order.
• Intellectual Property Rights: All rights in works/products created under the contract vest in Legal Aid SA unless otherwise agreed in writing.
• Disbursements: No costs incurred by bidders will be refunded unless prior written approval is obtained. All bid preparation expenses are the bidder’s responsibility.
• Clarifications: Legal Aid SA may request additional information or demonstrations. Bidders must respond within 24 hours or risk disqualification.
• Contract may be awarded in part or in full at Legal Aid SA’s discretion.

• Complete all documents in full and submit with the proposal.
• Provide proof of registration on the Central Supplier Database (CSD) showing active supplier status, tax compliance, and no restrictions.
• Submit original and valid Tax Clearance Certificate (TCC) with the bid. Certified copies are not accepted.
• For consortia/joint ventures, each party must submit separate TCC or CSD numbers.
• Complete SBD 4 (Bidder’s Disclosure) to declare conflicts of interest or relationships with state employees.
• Bidders must not be state employees or have directors/members who are state employees.