Lease of office space for legal aid SA ga-rankuwa local office (393–408m², 5-Year term)

Tenant (Legal Aid South Africa): Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017. Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017. Landlord contact details must be provided in Schedule 1: physical address, postal address, telephone number, telefax number, email address, cell number, and alternative contact number.

Submit the following returnable documents: 1) Signed Lease Agreement (Annexure B). 2) Completed Schedule 1 with: physical address and full description of leased premises, Erf number, commencement and expiry dates. 3) Rental payment details: account name, number, institution, branch name, branch code, account type, reference number (if applicable), VAT registration number. 4) Escalation rate (compounded annually) and basic rental (excluding VAT) per month. 5) Breakdown of charges: electricity (as per municipal account), water (as per municipal account), and other charges (with a detailed supporting letter if applicable). 6) Three contactable references (initial and surname, telephone/cell number, email, company name if applicable). 7) Clear specification of service provider’s duties and responsibilities (e.g., internal/external maintenance, garden maintenance, air conditioning, lift maintenance, floor covering, municipal rates, insurance, fire-fighting equipment, replacement of light bulbs). 8) Clear specification of Legal Aid SA’s responsibilities (e.g., water/electricity consumption, sanitary services, refuse removal, domestic cleaning, consumables, internal maintenance under break & pay rule, alarm/security maintenance, light bulb replacement, furniture/office equipment/appliances). 9) Contract must be signed by an authorized representative with full names and capacity.

General criteria: 1) Applicant must be a registered entity (company, close corporation, trust, or individual with ID number). 2) Must be authorized to enter into a lease agreement on behalf of the landlord. 3) VAT registration required (VAT number must be provided). 4) Ability to provide office accommodation meeting Legal Aid SA’s specifications (location: Ga-Rankuwa). 5) Financial stability to fulfill a 5-year lease agreement. Compliance criteria: 1) Adherence to Legal Aid Act and South African lease regulations. 2) Transparent breakdown of costs and charges. 3) Provision of valid references and contact details.

Scope: Provision of office accommodation for up to 5 years in Ga-Rankuwa. Deliverables: Leased premises with full physical address, description, and Erf number. Service levels: Tenant (Legal Aid SA) is responsible for: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (break & pay rule), alarm/security system maintenance, replacement of light bulbs, furniture, office equipment, and appliances. Landlord is responsible for: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering (normal wear), municipal rates and increases, insurance and all increases, and fire-fighting equipment and services. Tenant installation allowance may apply (amount to be specified).

Pricing format: 1) Detailed breakdown of basic rental (excluding VAT) per month, per lettable unit (office M2, parking bays, other charges). 2) Escalation rate (compounded annually) as a percentage. 3) Charges payable by tenant: electricity and water (as per municipal account), other charges (with detailed breakdown). 4) Total monthly payable amount (including VAT at 15%) for each year of the lease (Years 1-5). 5) Total lease agreement cost for five years must be calculated and submitted. Payment terms: Rental payments must be made to the landlord’s specified account (account name, number, institution, branch, type, reference). VAT at the applicable rate (15%) must be included in all calculations. Tenant installation allowance (if applicable) must be specified.

Closing date: 30 June 2026 at 11h00. Optional briefing session: 11 June 2026, 14:00–15:00 at Direla Complex, 222 Main Street, Ga-Rankuwa Industrial, Ga-Rankuwa, 0208.

Bid enquiries: Keobiditse Pitsong, Email: [email protected], Tel: (012) 700 1416. Technical enquiries: Lungelo Mdletshe, Email: [email protected], Tel: (012) 700 1416. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit proposals by 11h00 on 30 June 2026. Seal in an envelope marked: Tender Number: 13/2026, Closing Date: 30 June 2026, Time: 11h00, and your company name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. Requirements: All annexures must be completed in full, with clear numbering and marked attachments. Tender forms must be handwritten in black ink (no mechanical devices). No electronic submissions (email, fax, etc.) accepted. Proposals must remain valid for 150 days. Non-compliance with submission format, numbering, or instructions risks disqualification.

Evaluation uses an 80/20 scoring system: Price = 80 points, B-BBEE status level of contribution = 20 points. Requirements: (1) Must be registered on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. (2) Provide original valid tax clearance certificate or CSD registration proof. (3) Demonstrate affirmative action employment practices and B-BBEE procurement programmes. (4) Provide reference sites for verification of claims. (5) Property must be available for inspection within 5 days of request; failure disqualifies the bid. (6) Tender must adhere to specified format, numbering, and submission guidelines. Legal Aid SA may negotiate with the highest scorer for further rental/refurbishment reductions.

Scope: Office accommodation for Ga-Rankuwa Local Office for up to 5 years. Location: Proximity to local courts and public transport (taxi ranks, train stations, bus terminals). Standalone building in Ga-Rankuwa preferred. Space: Minimum 393m², maximum 408m² (bids outside this range will be disqualified). Parking: 8 secured, lockable bays. Capacity: Must accommodate 25 employees, including management, public waiting area, consultation rooms, and reception. Toilets: 2 female (2 cubicles, 2 basins), 2 male (2 cubicles, 2 basins, 2 urinals); disabled toilet is an advantage. Building: Ground floor or with functional lifts; disabled-friendly; compliant with all building laws, health/safety regulations, and zoning (office/business/commercial use). Must provide title deed and zoning certificate before award. Branding: Must allow Legal Aid SA signboard display. Utilities: Telephone and computer network points; emergency generator backup. Refurbishment: Submit floorplans, commitment letter for refurbishment (tenant installation amount), partitioning, air-conditioning (split units preferred), painting/floor covering in corporate colours, power skirtings (2 plugs per workstation), network/telephone points, blinds (corporate colours), space plan, and UPS facility integration (Legal Aid SA provides UPS unit).

Pricing: Must be in South African Rand. Provide a detailed breakdown of total charges, implementation, and support services. Firm prices and delivery periods are preferred; state whether prices remain fixed for the contract duration. Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order. Defects from poor workmanship must be rectified at bidder’s cost, with all correction costs separately noted on billing. No reimbursement for proposal/presentation expenses unless prior written approval is obtained. Authorised disbursements (e.g., travel) will be refunded at actual cost, substantiated by receipts.

Mandatory: (1) Proof of registration on National Treasury’s Central Supplier Database (CSD) showing active supplier status, tax compliance, and no restrictions. (2) Original valid tax clearance certificate. (3) B-BBEE compliance: Demonstrate affirmative action employment practices and procurement programmes; 20 points allocated in evaluation. (4) Support for government empowerment goals (SBD 6.1 form). (5) Property must comply with zoning laws (office/business/commercial) and provide title deed/zoning certificate before award. (6) Building must meet health/safety regulations. Failure to meet CSD, tax, B-BBEE, or zoning requirements risks disqualification.

Closing date: 30 June 2026 at 11h00 AM. Optional briefing session: 11 June 2026, 14:00–15:00 PM at Direla Complex, 222 Main Street, Ga-Rankuwa Industrial, Ga-Rankuwa, 0208.

Bid enquiries: Ms. Keobiditse Pitsong, Tel: (012) 700 1416, Email: [email protected]. Technical enquiries: Mr. Lungelo Mdletshe, Tel: (012) 700 1416, Email: [email protected]. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit a sealed envelope marked with: Tender Number (13/2026), Closing Date (30 June 2026), Time (11h00 AM), and your company name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. Key requirements: All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to the information required. Tender forms must be handwritten in BLACK ink—no mechanical devices (e.g., typewriters) allowed. No electronic submissions (email, fax, telex) will be accepted. Proposals must remain valid for 150 days from the closing date. All submitted documents become the property of Legal Aid SA. Non-compliance with these requirements risks disqualification.

Evaluation is based on a 80/20 preference point system: 80 points for price and 20 points for B-BBEE Specific Goals. Mandatory requirements: Registered on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Valid original Tax Clearance Certificate (TCC) from SARS (certified copies not accepted). Submission of all required SBD forms (1, 2, 3.1, 4, 6.1). No directors/members/partners employed by the state (unless disclosed). No prior tender defaulter or restricted supplier status. Compliance with B-BBEE requirements (points claimed must be verifiable). Preferential criteria: Higher B-BBEE levels (Level 1–4) receive more preference points (max 20). Support for SMMEs and historically disadvantaged groups in procurement/employment. Demonstrated affirmative action practices. Disqualifiers: Late submissions (after 11:00 AM on 30 June 2026). Incomplete or incorrectly formatted documents. Failure to disclose conflicts of interest. Submission of qualified bids (with bidder’s own conditions) unless renounced when requested. Non-compliance with tax or CSD requirements. Fraudulent claims (e.g., false B-BBEE status).

Provide office accommodation for Legal Aid SA’s Ga-Rankuwa Local Office for up to 5 years. The accommodation must meet Legal Aid SA’s operational and service delivery requirements. The bidder is responsible for rectifying any defects (patent or latent) due to poor workmanship at their own cost and time. Intellectual property rights for any works or products created under this contract will vest in Legal Aid SA unless otherwise agreed in writing. The successful bidder assumes total responsibility, including for any subcontracting agreements. Quality assurance: All defects must be corrected at the bidder’s expense, with costs separately noted on billing documentation.

Submit firm prices only (non-firm prices, including those subject to exchange rate variations, will not be considered). Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Provide a detailed breakdown of costs, including delivery, implementation, and support services. All delivery costs must be included in the bid price. State whether prices and delivery periods are firm for the contract duration. Payment will only be made after an official order is issued, and delivery must occur within the specified timescale. No reimbursement for bid preparation costs or unauthorized disbursements. Claims for authorized disbursements (e.g., travel, subsistence) must be substantiated with receipts and logs.

Mandatory: Original and valid Tax Clearance Certificate (TCS) from SARS must be submitted with the bid (certified copies not accepted). Each party in a consortium/joint venture must submit a separate TCS. Alternatively, provide a CSD number if registered on the National Treasury’s Central Supplier Database (CSD). CSD registration must show the bidder is active, tax-compliant, and not restricted. Bidders must not be persons in the service of the state or have directors/members in state service. Submit proof of B-BBEE Status Level (Verification Certificate or Sworn Affidavit for EMEs/QSEs) to qualify for preference points. B-BBEE contributes 20 points to evaluation. Complete SBD 4 (Bidder’s Declaration) and SBD 6.1 (Preference Points Claim Form). Failure to comply with any of these requirements may invalidate the bid.