Supply and installation of burglar bars for tsitsikamma section of garden route national park (24-Month contract)

• Primary contact persons: Meagan van Neel and Siyanda Myataza
• Email: [email protected]
• Phone: 042‑281‑1607
• No physical submission address provided; all bids must be emailed to the above address.

• Submit the bid by email only to [email protected]; any other address will be rejected.
• Closing date and time: 21 May 2026 at 11:00 AM (South African time). Late submissions will not be considered.
• Required returnable documents (must be completed, signed and attached):

• SBD 1 – Invitation to Bid (completed and signed)
• Pricing schedule (completed as per the RFQ document)
• SBD 4 – Declaration of Interest (completed and signed)
• SBD 6.1 – Preference Claim Certificate (optional, only if claiming B‑BBEE points) with supporting B‑BBEE verification certificate or sworn affidavit
• Proof of registration on the Central Supplier Database (CSD) – CSD number must be provided
• CIDB 1GB certificate
• Letter of Good Standing
• At least three written references for similar burglar‑bar installations
• Occupational Health & Safety file (to be submitted by the successful bidder before work commences)

• All bids must be on the official SANParks forms; do not re‑type the content.
• Bids are subject to a 90‑day validity period from the closing date.
• Attendance at the compulsory site meeting on 24 Feb 2026 is not mandatory, but attendees must be listed on the attendance register; non‑attendees may still submit.
• The successful bidder will be required to complete and sign the written Contract Form (SBD 7) after award.
• No alternative offers or options will be accepted.

• Preference point system: 80 % of the total score is based on price, 20 % on specific goals (e.g., B‑BBEE compliance, local content, etc.).
• Minimum compliance thresholds:

• Valid CSD registration
• Tax compliance PIN or TCS certificate
• Submission of all mandatory returnables (SBD 1, pricing schedule, SBD 4, CIDB 1GB, Letter of Good Standing, references)

• Bidders failing to meet any mandatory requirement will be disqualified.
• Preference points for B‑BBEE level verification are awarded only if the required certificate/affidavit is submitted.
• Evaluation is conducted in two stages: administrative compliance check, then technical/financial scoring according to the 80/20 split.

Scope of work:

1. Supply and install high‑quality burglar bars (Jumatrell or approved equivalent) on doors and windows of staff houses, offices, chalets, ablution blocks, stores and other operational buildings within the Tsitsikamma section.
2. Contractor provides all labour, materials, tools, equipment, transport, supervision and incidentals.
3. Site assessment and measurement must be carried out for each instruction; final sizes are based on actual measurements.
4. Bars to be fabricated from mild steel (or approved proprietary system), 12 mm square/round, with continuous welds, anti‑rust primer and powder‑coated or enamel finish (colour to be confirmed).
5. Installation must use tamper‑resistant fasteners, be level, plumb and securely fixed to masonry, concrete, timber or steel frames.
6. Emergency escape windows require lockable or quick‑release mechanisms and must meet fire‑safety regulations.
7. Quality control: no damage to existing structures, touch‑up paint as needed, site clean‑up, and rectification of any non‑conforming work at contractor’s cost.
8. Compliance with local building regulations, fire and safety standards, and manufacturer installation guidelines.
9. Contract duration: one (1) year term, work ordered on an as‑and‑when required basis via written SANParks instructions.
10. Bill of Quantities is provisional; rates will be applied to the closest size item for payment.

• Pricing to be submitted in Rand (R), exclusive of VAT; VAT at 15 % to be added by VAT‑registered vendors.
• No alternative offers or options will be accepted.
• Bid validity: 90 days from the closing date.
• Payment terms: invoicing after delivery of goods/services, payment within 30 days in accordance with the PFMA.
• No performance bond or guarantee is mentioned in the document.
• Financial capacity evidence is not explicitly required beyond the mandatory returnables.

• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no PIN, provide CSD number.
• Central Supplier Database (CSD) registration is mandatory; proof of registration must be attached.
• CIDB 1GB certificate and Letter of Good Standing are required.
• B‑BBEE verification: submit B‑BBEE status level certificate or sworn affidavit to claim preference points.
• Provide at least three written references for similar burglar‑bar installation projects.
• Occupational Health & Safety file (OHS plan, policy, risk assessment) to be submitted by the successful bidder before work commences.
• No persons in the service of the State, or companies with directors who are state employees, may submit.
• All mandatory documents must be submitted; failure results in disqualification.