12 Hertzog Boulevard - 2nd Floor, Concourse Floor, Civic Centre - Cape Town - 8000
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158135
Summary
The city of cape town invites bids for the supply and delivery of office stationery on an ad-hoc basis over a 36-month contract period. This tender is open to suppliers with proven experience in stationery supply, requiring compliance with strict submission, eligibility, and functionality criteria.
Key Requirements
Submit tender in a sealed envelope to Tender Box 235 by 14 July 2026 at 10:00, marked with tender number, description, and closing date.
Mandatory registrations: City of Cape Town Supplier Database and National Treasury Central Supplier Database (CSD).
Provide valid SARS Tax Compliance Status PIN and completed declarations (e.g., Conflict of Interest, Past SCM Practices, Independent Bid Determination).
Achieve minimum 60/100 in functionality scoring, including tenderer experience (contract spend), Performance Letters, and client ratings for quality, satisfaction, and delivery.
Comply with pricing instructions in Price Schedule C.4, with fixed prices for 36 months and delivery within 4 weeks.
Joint ventures must submit separate Tax Compliance PINs and a partnership agreement.
Samples may be requested post-closing; failure to provide may disqualify relevant items.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Document273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdfReview complete
Description
Important Dates
05 Jun
2026
PUBLICATION
Tender Published
Tender was published
14 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
The City of Cape Town invites tenders for the supply and delivery of office stationery on an ad-hoc basis for a 36-month contract period. The tender aims to appoint two suppliers (a primary winner and an alternative) who will be called upon as needed, with orders allocated on a 'winner-takes-all' basis. Tenderers must demonstrate relevant experience, provide performance references, and meet strict functionality scoring criteria.
Win Cape Town municipal contracts with AI Matching & Recommendations, green-smart procurement intelligence, document analysis, and full application support.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on Industry avg. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
Supply and delivery of office stationery on an ad-hoc basis for a contract period of 36 months from the commencement date.
Important Dates
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Tender Closing Date and Time: 14 July 2026 at 10:00.
Site Visit/Clarification Meeting: 23 June 2026 at 10:00 via MS Teams (Meeting ID: 342 451 999 371 33, Passcode: qY6of3Qi). Attendance is not compulsory but strongly recommended.
Requests for clarification of tender documents must be submitted at least one week before the closing date.
Contact Information
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Appeals/Objections: Submit to The City Manager - C/o the Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X918, Cape Town, 8000. Email: [email protected].
POPIA/Access to Information: Submit to The City Manager - C/o the Manager: Access to Information Unit, Legal Service Department, Office of the City Manager. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X918, Cape Town, 8000. Email: [email protected].
Submission Guidelines
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Submit your tender in a sealed envelope marked with: Tender No. 273G/2025/26, description (Supply and Delivery of Office Stationery on an Adhoc Basis), tender box number (235), and closing date (14 July 2026).
Deposit the envelope into Tender Box 235 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 14 July 2026.
If the tender is too large for the box, enquire at the public counter for alternative instructions.
Submit the entire tender document, completed and signed in all respects, including all required returnable schedules (e.g., Schedule F.5, F.7, F.10, and valid Tax Compliance Status PIN).
For joint ventures/consortiums, each party must submit a separate Tax Compliance Status PIN and a partnership agreement.
Tenders submitted by fax or email will be rejected.
Late tenders will not be considered.
Evaluation Criteria
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Tenderers must comply with all conditions of tender, including submitting a clear, irrevocable, and unambiguous offer.
Mandatory declarations/certificates: Certificate of Authority (for partnerships/joint ventures), Declaration of Interest – State Employees (MBD 4), Conflict of Interest Declaration, Declaration of Past SCM Practices (MBD 8), Certificate of Independent Bid Determination, and Authorisation for Deduction of Outstanding Amounts.
Eligibility: No restrictions for abuse of SCM policy, tax compliance (valid SARS Tax Compliance Status PIN), no conflict of interest, no involvement with bid specification committee, no outstanding municipal debts, no guilt under Competition Act or other SCM Policy violations.
Tenderer Experience: Points based on accumulated contract spend in stationery supply (0–40 points). Proof: Performance Letters (Schedule F.13B) and Returnable Schedule F.13A.
Performance Letters: 0–10 points for number of letters submitted (1–5+ letters).
Product Quality: 0–10 points (average client rating of 3–5).
Customer Satisfaction: 0–10 points (average client rating of 3–5).
Delivery Performance: 30 points total, split across Turn-around Times, Accessibility/Availability, and Reliability (each 0–10 points based on average client rating of 3–5).
Joint ventures must describe the work allocation for each party.
Samples may be requested post-closing; failure to provide may disqualify relevant items.
Technical Specifications
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Scope: Supply and delivery of office stationery on an ad-hoc basis for a contract period of 36 months.
Tenderers must demonstrate experience in stationery supply through previous contract spend and client Performance Letters (Schedule F.13B).
Performance Letters must include contactable client details, client signature, and confirmation that the work was related to stationery supply.
Functionality scoring requires an average client rating of 3 or above for Quality of Products, Customer Satisfaction, Turn-around Times, Accessibility/Availability, and Reliability.
Samples may be requested post-closing via clarification letters; failure to provide may disqualify relevant items.
The CCT reserves the right to inspect premises and conduct tests/analysis. Samples submitted may not be returned in their original state or at all.
Tenderers must possess the necessary professional/technical qualifications, financial resources, equipment, managerial capability, and personnel to perform the contract.
Experience & Qualifications
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
Tenderer Experience: Evaluated based on accumulated contract spend in the supply and delivery of stationery. Points range from 0 (R0–R200,000) to 40 (R1,000,000+). Proof: Performance Letters (Schedule F.13B) from clients and Returnable Schedule F.13A.
Performance Letters: Must be submitted from previous clients, containing contactable client details, client signature, and confirmation that the work was related to stationery supply. Points: 0 (none) to 10 (5+ letters).
Functionality Scoring: Requires an average client rating of 3 or above for criteria such as Quality of Products, Customer Satisfaction, Turn-around Times, Accessibility/Availability, and Reliability. Each criterion scores 0–10 points based on the average rating.
Joint Ventures: Must submit a statement describing the work allocation for each party.
Quality Management
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
Samples: The CCT may request samples for testing after the tender closing date via a clarification letter. Failure to provide samples as requested may result in disqualification for relevant items.
Sample Handling: Samples submitted may not be returned in their original state or may not be returned at all. Unsuccessful bidders may be advised to collect samples where possible.
Due Diligence: Tenderers must cooperate with the CCT’s external service provider for due diligence reviews and risk assessments upon written request.
Costs: Tenderers are responsible for all costs incurred in preparing the tender, including testing to demonstrate compliance with requirements.
Pricing Schedule
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
Refer to Price Schedule C.4 for detailed pricing instructions.
Pricing Basis: Fixed for the contract duration, subject to Contract Price Adjustment clauses. All-inclusive rates must cover duties, taxes (except VAT), levies, transport, overheads, profit, and risk.
Unit Pricing: Quote per unit (EA) as specified; do not quote per pack or box.
Grouped Items: For grouped items (e.g., Items 64 and 64.1), tender for all items in the group; failure to do so renders the tender non-responsive for those items.
Delivery Period: Must not exceed 4 weeks.
Arithmetical Errors: The CCT will correct errors in the Price Schedule (amounts in words govern, line item totals govern, etc.).
Unreasonable Rates: Unreasonably low or high rates may be challenged; tenderers may be required to justify or amend them.
Financial Requirements
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Comply with all pricing instructions in Price Schedule C.4.
Prices must be in Rand, inclusive of all duties, taxes (except VAT), levies, transport, overheads, profit, and risk. Prices are fixed for the contract duration, subject to Contract Price Adjustment clauses.
Quote per unit (EA) as specified; do not quote per pack or box.
For grouped items (e.g., Items 64 and 64.1), tender for all items in the group; failure to do so renders the tender non-responsive for those items.
Delivery period must not exceed 4 weeks.
Arithmetical errors in the Price Schedule will be corrected by the CCT (amounts in words govern, line item totals govern, etc.).
Unreasonably low or high rates may be challenged; justification or amendment may be required.
Tenderers are responsible for all costs incurred in preparing the tender, including testing to demonstrate compliance.
Compliance Requirements
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf (TENDER)
Mandatory Registrations: Must be registered on both the City of Cape Town Supplier Database and the National Treasury Central Supplier Database (CSD).
Tax Compliance: Must be registered with SARS and provide a valid Tax Compliance Status PIN with the tender. Each party in a joint venture/consortium must submit a separate PIN.
Required Declarations/Certificates: Submit completed schedules including Declaration of Interest – State Employees (MBD 4), Declaration of Past SCM Practices (MBD 8), Conflict of Interest Declaration, Certificate of Independent Tender Determination, and Authorisation for Deduction of Outstanding Amounts Owed to the CCT.
B-BBEE/Preference Points: To claim preference points for Specific Goals, submit sufficient, verifiable documentary proof as per Preference Schedule (Schedule F.4).
General Eligibility: Tax affairs must be in order; no restrictions from CCT procurement; no guilt under Competition Act or other SCM Policy violations.
Occupational Health and Safety: Successful tenderer must sign an OHS Agreement (Section C.3) to comply with the Occupational Health and Safety Act and its regulations. Suppliers are responsible for the health and safety of their employees and subcontractors.
Health & Safety
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
OHS Agreement: The successful tenderer must sign an Occupational Health and Safety Agreement (Section C.3) undertaking to comply with the Occupational Health and Safety Act and its regulations.
Responsibilities: The supplier is responsible for the health and safety of its employees and must ensure subcontractors also comply with OHS requirements.
Contractual Terms
Source: 273G-2025-26_Supply and delivery of office stationery on an adhoc basis_Final.pdf
Contract Period: 36 months from the commencement date.
Appointment: The CCT may appoint two tenderers: a highest-ranked winner and an alternative tenderer. Orders are offered on a 'winner-takes-all' basis to the highest-ranked tenderer first; if the winner refuses, the order is offered to the next highest-ranked alternative tenderer.
Cancellation Rights: The CCT reserves the right to cancel the tender process before contract formation for reasons such as changed circumstances (no longer a need), lack of funds, no acceptable tenders, material irregularity in the process, or inability to negotiate market-related pricing.
Tender Validity: Tenders remain valid for acceptance for 120 days after the closing date. This may be extended by up to 12 months, and further by up to 6 months under mutual agreement, administrative processes, and City Manager approval (unless due to appeal or court ruling).
Appeals Process: Objections against CCT decisions must be lodged in writing within 14 days. Appeals under the Municipal Systems Act must be submitted to the City Manager within 21 days of notification, with a non-refundable administration fee of R300.00. Vexatious appeals incur a surcharge of ½ (administrative cost) + 0.25% (tender price).
Contract Documents: General Conditions of Contract, Special Conditions of Contract, and annexures (e.g., Performance Security, Advance Payment Guarantee) form part of the contract.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
12 Hertzog Boulevard - 2nd Floor, Concourse Floor, Civic Centre - Cape Town - 8000
Document-Backed
Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.