Supply and delivery of fleet oil and other lubricants for a period of three years

All bids must be submitted in a single sealed envelope by 12:00 noon on 14 April 2026 at the designated bid box in Kroonstad; late, faxed or e‑mailed submissions will be rejected.
Suppliers must be registered on the Central Supplier Database (CSD) and provide proof of registration, tax clearance, B‑BBEE certification, ID copies of directors, company registration and, where applicable, CIDB grading.
Prices must be quoted VAT‑inclusive; a non‑refundable printing fee of R150 is payable before collecting the bid documents, and a performance security (bank guarantee, LC or certified cheque) must be submitted within 30 days of award.
The contract will be evaluated on an 80/20 preferential points system (80 % price, 20 % specific goals – locality and B‑BBEE level) with a minimum score of 75 points required to proceed.
Supplier must be registered with the Department of Energy to supply oil and must meet the technical specifications listed in Annexure B, delivering only against specific orders and adhering to the SLA price‑escalation rules.
Payment will be made within 30 days of receipt of a VAT‑inclusive invoice and delivery note; all deliveries must meet the quality and quantity standards set out in the specifications.

Closing date and time: 14 April 2026, 12:00 noon.
No compulsory briefing date (N/A).
Tender documents available during office hours (Mon‑Thu 08:00‑15:30, Fri 08:00‑13:00) at the SCM offices, Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad.
Validity period of bids: 120 days after the closing date.

Supply Chain Management Unit – telephone: 056 216 9186, email: [email protected]
Technical contact – Mr B Khoza (phone 056 216 9246, email [email protected]).
Physical address for document collection/submission: Moqhaka Local Municipality, Magasyn Building, Corner 11 & 12 Way, Kroonstad, 9499.

Submit the original tender documents in a single sealed envelope clearly marked with the tender number (3/2/008/2025-26) and title.
Deliver the envelope to the bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad no later than 12:00 noon on 14 April 2026.
Late, faxed or e‑mailed submissions will be rejected.
Bids may be hand‑delivered, couriered or posted at the bidder’s risk, but must be received by the deadline.
All pages must be completed in black ink, signed by an authorised signatory and must not be re‑typed. Missing pages or unauthorised alterations will lead to disqualification.
A non‑refundable printing fee of R150 must be paid (cash at the municipal building or EFT to the account details provided). Proof of EFT payment must be forwarded to the SCM unit before collecting the bid document.
Original documents required (see compulsory documentation list) must be attached, including CSD registration proof, tax clearance certificate, CIDB grading (if applicable), ID copies of directors, company registration, B‑BBEE certificate/affidavit, municipal rates & taxes proof, etc.
No bids will be accepted from persons in the service of the State.
Bidders must register on the Central Supplier Database (CSD) before submission; non‑registered suppliers will be excluded.

Evaluation follows an 80/20 preferential points system (80 % price, 20 % specific goals).
Specific goals: locality (10 points) and B‑BBEE level of contributor (10 points).
Minimum score of 75 points required to proceed to further evaluation.
Preference points are awarded only if supporting documentation is submitted; otherwise points for specific goals are not claimed.
Bids are scored on price (lowest acceptable price receives maximum price points) and on the specific goals as per the Preferential Procurement Regulations 2022.
The municipality reserves the right to verify any claim for preference points at any stage.

Supply and delivery of fleet oil and lubricants for a 3‑year period, covering items such as 10W automotive hydraulic oil, SAE 30 diesel engine oil, 15W40 petrol engine oil, 80W90 gearbox oil, ATF DX II transmission oil, 20W40 laser oil, antifreeze, two‑stroke oil, brake fluid, multi‑purpose grease, penetrating spray, 10W40 GL4 oil, Spirax S2 ALS 90 oil, etc.
Deliveries are made only against specific orders; quantities vary with fleet maintenance demand.
All deliveries must meet the quality and quantity specifications set out in Annexure B (Bill of Quantities).
Supplier must be registered with the Department of Energy to supply oil (provide registration certificate).
Service Level Agreement (SLA) fixes prices for the first 12 months; thereafter only annual escalations are permitted.
Monthly performance monitoring as required by MFMA Section 116(2).

Bid price must be quoted VAT‑inclusive.
Payment terms: invoices submitted with delivery note; payment made within 30 days of receipt.
Performance security (bank guarantee, irrevocable LC or cashier’s/certified cheque) to be provided within 30 days of award as specified in the Special Conditions of Contract.
Non‑refundable printing fee of R150 must be paid before bid collection.
No mention of advance payment guarantees or retention; standard payment in Rand.

Central Supplier Database (CSD) registration – proof must be attached.
Valid Income Tax Clearance Certificate or SARS PIN (or letter confirming tax matters are in order).
CIDB registration and grading certificate where applicable.
Municipal rates, taxes and charges statement (or equivalent proof) not older than 3 months.
Certified ID copies of all directors (not older than 6 months).
Company registration documents (CIPC) showing active status and directors.
SANAS‑accredited B‑BBEE certificate or sworn affidavit (signed by commissioner of oaths).
All documents must be original; re‑typed documents will be disqualified.
No bidders in the service of the State or with any director/beneficial owner in the service of the State.

Supply and delivery of fleet oil and lubricants – 3‑year contract for moqhaka municipality

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Moqhaka Local Municipality

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