Urgent and emergency coastal stormwater and catchment infrastructure repairs for ink region (36-Month as-and-when contract)

• Closing date and time: Friday, 26 June 2026 at 11h00.
• Compulsory clarification meeting: 08h00 on 02 June 2026 at Hoy Park, parking entrance off Somsteu Road (Coordinates: 29°50.43"S, 31°01'52"E).
• Consolidated Q&A upload: Responses from the clarification meeting will be uploaded on 18 June 2026.
• Query deadline: Questions must be submitted at least five working days before the closing date (by 21 June 2026).

• Tender clarification queries: Gijimani Khumalo or Sphumelele Dladla. Tel: 031-311-7266. Email: [email protected] / [email protected].
• JDE system queries: Lindo Dlamini. Tel: 031-322-7133 / 031-322-7153. Email: [email protected].
• Hard copy submission address: The Tender Box, foyer of the Municipal Building, 166 KE Masinga Road, Durban.
• Employer representative: Deputy Head: Coastal, Stormwater, and Catchment Management, eThekwini Municipality.

• Dual submission required: Hard copy to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban, AND electronic submission via the eThekwini Municipality JDE System (SSS Module). The hard copy is the ruling version.
• Closing date and time: Friday, 26 June 2026 at 11h00. Both submissions must be completed by this deadline.
• Submission method: Only submissions delivered to the specified address and via the JDE System are valid. Fax or email submissions will be rejected.
• Returnable documents: Must be fully completed, signed, and returned. Refer to Part T2 for the list of returnable documents, schedules, forms, and certificates.
• Disqualification risks: Failure to submit both hard copy and electronic versions, late submission, incomplete or improperly signed returnable documents, or non-compliance with submission methods will result in an invalid tender.

• Evaluation system: 80/20 Price Preference Point System as per SCM Policy Section 52 (Preferential Procurement).
• CIDB grading: Minimum Grade 6 or higher in the CE (Civil Engineering) class.
• Registration: Must be registered on the National Treasury’s Central Supplier Database (CSD), eThekwini Municipality Supplier Portal, and JDE System.
• Tax compliance: Valid Tax Compliance Status PIN required at tender closing and before final award.
• B-BBEE: Valid B-BBEE certificate required at tender closing and before final award. Verified via CSD.
• Municipal compliance: Must certify no undisputed municipal service arrears via Declaration of Municipal Fees. If in arrears, a formal repayment agreement must be in place at tender closing.
• Financial standing: Audited Financial Statements required if tender value exceeds R10 million (incl. VAT).
• Past performance: Must provide a list of contracts awarded in the past 5 years, including details of any material non-compliance or disputes.
• Joint ventures: Each party must individually meet eligibility criteria (e.g., CIDB, tax, B-BBEE) and submit separate Tax Compliance Status PINs. A formalised Joint Venture Agreement must be provided.

• Scope: Appointment of contractor(s) for stormwater repairs and maintenance in the INK (Inanda, Ntuzuma, Kwamashu) region for 36 months. Contract may also cover other regions (North, North Central, South, South Central, West, Central/CBD).
• Works include: Upgrading and repair of stormwater and river infrastructure, stormwater pipes, culverts, gabion protection works along streams, kerb and channelling, concrete canals, weirs, and other related miscellaneous, unscheduled, or emergency works.
• Contract nature: Non-exclusive. No guarantee of work quantum; Work Package Orders issued at Employer’s discretion, subject to funding availability.
• Contractor capacity: Estimated CIDB grading designation of 6 or higher, class CE (or higher).

• Pricing: Must be in Rand (ZAR), fixed for the contract duration unless adjusted per the Conditions of Contract.
• Taxes and levies: Include all duties, taxes (excluding VAT), and levies applicable 14 days before the closing date in rates/prices. VAT must be shown separately as an addition.
• Payment terms: Based on Payment Certificate and signed/stamped Completion Certificate issued by the Employer.
• Financial statements: Audited Financial Statements required if tender offer value exceeds R10 million (incl. VAT).
• Bonds/guarantees: Submit securities, bonds, guarantees, policies, and certificates of insurance as required by the Conditions of Contract before contract formation.

• Mandatory registrations: Must be registered on the National Treasury Central Supplier Database (CSD), eThekwini Municipality Supplier Portal, and eThekwini JDE System. CSD registration provides a MAAA number.
• Certifications: Valid CIDB registration (Grade 6 or higher, CE class), B-BBEE certificate, and Tax Compliance Status PIN must be valid at tender closing and before final award. These will be verified via the CSD.
• Municipal compliance: Submit a Declaration of Municipal Fees certifying no undisputed municipal service arrears. If in arrears, a formal repayment agreement must be in place at tender closing.
• Joint ventures: Each party must submit separate Tax Compliance Status PINs and meet all individual eligibility criteria. A notarized Joint Venture Agreement must be provided.
• Tender validity: Tender offers must remain valid for 12 months after the original validity period unless otherwise notified in writing.
• B.U.I.L.D Programme: Contractors must include developmental goals in their plans and pricing if the project meets B.U.I.L.D minimum requirements.
• Non-TDP contract: This contract is not part of a Targeted Development Programme (TDP); CIDB Potentially Emerging (PE) status provisions do not apply.

Evaluation criteria are not explicitly stated in this document. However, the following guidance is derived from the Baseline Risk Assessment and typical tender expectations for such contracts:

• General Compliance: Registered and compliant with South African legal and tax requirements. Valid CIDB registration. Proof of financial capacity (e.g., bank guarantees). No conflicts of interest with eThekwini Municipality.
• Technical Capability: Minimum 3–5 years of experience in similar infrastructure repair projects. Demonstrated ability to handle emergency works in adverse conditions (e.g., flooding, marine environments, slope failures). Access to necessary plant, equipment, and skilled labor (e.g., excavators, cranes, operators).
• Safety and Environmental: Valid OHS certification (e.g., ISO 45001). History of safe project execution with no major incidents. Appointment of a dedicated Safety Officer and Radiation Protection Officer (if applicable). Adherence to environmental regulations (e.g., waste management, pollution control).
• Project-Specific Risk Management: Contractors must prepare project-specific Risk Assessments per Construction Regulation 9. Costs for OHS compliance must be included in tendered rates.

• Contract Duration: 36 months on an as-and-when-required basis.
• Location: INK areas (Inanda, Ntuzuma & KwaMashu) within eThekwini Municipal area.
• Nature of Work: Civil engineering construction works for urgent/emergency infrastructure repairs, triggered at the employer’s discretion.
• Work Categories:

• Gabions and river structures.
• Pipework (stormwater).
• Reinforced concrete.
• Coastal engineering works (marine environment) and all ancillary works.

• Emergency Conditions Addressed: Adverse weather, flooding, tidal/marine high swell, beach infrastructure damage, high flood level river works, dune/slope erosion, undermining of road culverts, subsiding embankments, slope failures affecting roads/buildings, sinkholes from damaged stormwater pipes.
• Contract Structure: One successful tenderer per region will be appointed to reduce load on a single contractor and ensure competent service delivery.
• Scope Note: This is an as-and-when contract, not intended to replace other procurement methods. Works will vary in complexity, value, scope, and environmental/traffic conditions.

• Legislative Compliance:

• Occupational Health and Safety Act and Construction Regulations 2014 (Regulation 5.1(b) for Baseline Risk Assessment; Regulation 9 for Contractor Risk Assessment).
• Electrical Installations Regulations 2009.
• Facilities Regulation 2004 (hygiene facilities: e.g., 1 shower per 15 persons, sanitary facilities per 30 workers, sheltered eating areas).
• Driven Machinery Regulations 2015 (lifting machines, hand-powered lifting devices, and tackle).
• General Safety Regulation 8 (stacking of articles).

• Contractor Responsibilities:

• Prepare project-specific Risk Assessments per Regulation 9.
• Conduct own assessment of hazards, including those not identified in the Baseline Risk Assessment.
• Include all OHS compliance costs in tendered rates.
• No additional payment for inaccuracies, discrepancies, or omissions in the Baseline Risk Assessment.

• Safety and Risk Management:

• Identify, analyse, manage, monitor, and review hazards/risks via a Health and Safety Plan.
• Implement preventative measures for identified risks (e.g., PPE, safe work procedures, monitoring plans).
• Appoint competent personnel for high-risk tasks (e.g., lifting operations, confined spaces, electrical work).