Provision of ad-hoc professional engineering services for upgrading and construction of roads & stormwater infrastructure within msunduzi municipality

• Tender closing date: Monday, 17 August 2026.
• Closing time: 12h00.
• Tender documents available from 12h00 on Wednesday, 15 July 2026.
• Tender validity period: Four (4) months from the closing date.
• No site inspection or tender briefing meeting is indicated as mandatory.

• Technical enquiries: Contact Vanil Maharaj at 083 570 1343 or [email protected].
• Procurement enquiries: Contact Phiwe Mthalane (Supply Chain Management Sub-Unit) at 033-392 2486 or [email protected].
• Submission address: Msunduzi Municipality Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201.
• Head: Supply Chain Management: Dr D.N. Gambu (Ndlovu), 333 Church Street, Private Bag X205, Pietermaritzburg, 3200. Tel: 033-392 2472.

• Submit tender in sealed envelopes marked with "CONTRACT No. SCM -27" and "CONTRACT DESCRIPTION".
• Deliver to the Tender Box at Msunduzi Municipality Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201.
• Closing deadline: 12h00 on Monday, 17 August 2026. Tenders placed after this time will not be accepted.
• Tender documents must be completed by hand or typed, and originally signed with pen. No correction fluid allowed.
• All required documentation must be submitted with the tender, including completed Tender Form, Declarations, and Annexures.
• Failure to comply with submission requirements will prejudice the tender and may lead to disqualification.
• Tender validity period is four (4) months from the closing date.

Registered on Central Supplier Database (CSD) with valid supplier number. Valid tax clearance certificate or verification pin. Professional Service Provider with proven experience in specified engineering disciplines. Compliance with all mandatory documentation requirements. No corrections with correction fluid allowed - must be counter-signed. Joint ventures must submit documentation for all parties.

• Scope: Provision of ad-hoc professional engineering services for upgrading and construction of roads and stormwater infrastructure.
• Services include planning, design, construction monitoring, and close-out activities.
• Specific deliverables:

• Site assessments, traffic counts, hydrological studies.
• Geometric road design, pavement design, stormwater drainage design.
• Preparation of tender drawings, technical specifications, bills of quantities.
• Construction supervision, quality control, contract administration.
• As-built drawings, completion certificates, final accounts.

• Compliance with South African standards and Occupational Health and Safety requirements is mandatory.

• Project Leader must have Professional Registration with ECSA and minimum 5 years post-registration experience in civil engineering.
• Tenderer must submit a certificate certifying compliance with all requirements and an undertaking to comply during the contract.
• Provide names, qualifications, and addresses of Professional Engineers responsible for various disciplines.

• All materials and workmanship must comply with specifications and be subject to testing as directed by the Engineer.
• Contractor must provide assistance, instruments, labour, and materials for testing.
• Samples may be required at contractor's cost; approved samples retained as standards.
• Removal of improper materials: Materials inferior to samples or specifications must be removed immediately at contractor's expense.

• Tender Form must be fully completed and signed; prices in the Tender Form prevail over any covering letter or pricing schedule.
• Prices include all costs (materials, labour, freight, insurance, etc.) unless stated otherwise.
• Price escalation claims require specification of a price index; base index is October 2022.
• For imported goods, forward exchange cover costs must be included in prices; exchange rates must be indicated if prices are subject to fluctuations.

• Payment terms: Payment within 30 days on receipt of a certificate of payment issued by the Engineer, via cheque.
• No cash payments allowed.
• For works exceeding R3,000.00 (excluding VAT), quote the Council’s VAT Registration No. 4600107835 on all tax invoices.
• Prices must include VAT regardless of the bidder's VAT vendor status.
• Price escalation may be claimed if a price index is specified; base index is October 2022.
• Tenderers must have a bank account in the legal name as per the Tax Clearance Certificate.

• Mandatory requirements:

• Project Leader must have Labour Intensive Construction (LIC) NQF L7 Certification.
• Project Leader must have Professional Registration with ECSA and a minimum of 5 years post-registration experience in civil engineering.

• Central Supplier Database (CSD) registration is mandatory. Provide CSD Supplier Number and Unique Registration Reference Number.
• Submit a valid Tax Clearance Certificate and Tax Compliance Status Verification Pin from SARS.
• Joint ventures/consortiums must submit Tax Compliance Status Verification Pins and CSD Reports for all parties.
• Complete and submit all required declarations and data sheets, including Declaration of Interest, Certificate of Independent Bid Determination, and Preference Points Claim Form.

• Compliance with Occupational Health and Safety Act (OHS Act) is mandatory.
• Contractor must keep records of all incidents, investigate incidents, and have records examined by a Safety Committee.
• Designate a full-time employee to supervise work performance.
• Adhere to South African Road Traffic Signs Manual (SARTSM), TMH Manuals, and SANRAL standards.

• Contract duration: Tender validity period is four (4) months from closing date.
• Termination: Council reserves the right to cancel the contract if the contractor fails to execute works as per terms.
• Assignment and subletting: Not allowed without written consent of the Engineer.
• Law applicable: Contract construed in accordance with South African law.
• Dispute settlement: Any differences settled in the Republic of South Africa.