166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
Organization Type
GOVERNMENT
Published
28 May 2026
OCDS Reference
ocds-9t57fa-157343
Summary
This tender is for the provision of a recruitment agency to supply casual staff during events for the commercial sports facilities directorate of the ethekwini municipality. The contract is for a period of 36 months and is aimed at suppliers who are legally recognized employers under the occupational health and safety act.
Key Requirements
The bidder must be a legally recognized 'employer' under the OHS Act, capable of accepting the duties and responsibilities prescribed therein.
The bidder must be registered with the Compensation Commissioner and in good standing.
The bidder must be a recruitment agency or similar entity capable of supplying casual staff.
The service provider must compile a health and safety file for approval by the Moses Mabhida Safety Department.
All employees must have a valid medical certificate of fitness and wear appropriate Personal Protective Equipment (PPE) at all times.
The service provider must comply with all Ethekwini Municipality site rules and safety, health, and environmental requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Ethekwini Metropolitan Municipality seeks a recruitment agency to supply casual staff for events at commercial sports facilities for a 36-month period. The tender involves a three-stage evaluation process (mandatory requirements, functionality, price/preference) and requires both hard-copy and electronic submissions.
36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf
The eThekwini Metropolitan Municipality seeks a recruitment agency to supply casual staff for events at commercial sports facilities for 36 months. This document specifically outlines the Occupational Health and Safety (OHS) agreement under Section 37(2) of the OHS Act, which the successful service provider must sign, accepting full legal responsibility for the health and safety of their employees and operations on municipal premises.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing Date and Time: Friday, 26 June 2026 at 11:00am.
Clarification Meeting: There will be no clarification meeting.
Query Deadline: Email queries must be submitted by 11th June 2026. Consolidated responses will be posted by 18th June 2024.
Tender Validity: Tenders must remain valid for 120 days after opening, plus an additional 12 months unless the bidder advises otherwise in writing.
Contact Information
Source: 36374-5M Tender Document.pdf (TENDER)
General and Contractual Queries: Mano Ntuli, Tel: 031-322-9904, Email: [email protected]
JDE (ESP) System Queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322-7153, Email: [email protected]
JDE Technical Queries: Jabulane Chauke, Tel: 031-322-9535, Email: [email protected]
Submission Address (Hard Copy): Tender Box, ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
Appeals/Objections: Ms S Pillay, Email: [email protected], P.O. Box 1394, Durban, 4000.
Submission Guidelines
Source: 36374-5M Tender Document.pdf (TENDER)
Submit both a hard copy and an electronic copy.
Hard copy: Sealed, addressed to the City Manager, marked with tender number 36374-5M. Place in the Tender Box at ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
Electronic copy: Submit via eThekwini Municipality JDE System (ESP Module).
The hard copy is the ruling version; the tender is only valid if the hard copy is submitted.
Closing: Friday, 26 June 2026 at 11:00am. Late submissions will not be accepted.
Fax, email, or posted tenders will not be accepted.
Required returnable documents include: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration for Occupational Health and Safety Act, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, and any additional schedules specified in the Special Conditions of Tender.
Ensure all access rights and submission queries for the JDE system are resolved before the closing date.
Tenderers must be registered on the National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (starting with MAAA) in Section 1.
For JDE system queries, contact Lindo Dlamini at 031-322-7133/031-322-7153 or [email protected].
Evaluation Criteria
Source: 36374-5M Tender Document.pdf (TENDER)
Stage 1 - Mandatory Requirements:
Possess a valid Letter of Good Standing for occupational injuries/diseases.
Demonstrate proven experience in the hospitality and events industry via reference letters; experience in other sectors is not considered.
Must not be a person in the service of the state as per Regulation 44.
Municipal fees must be fully paid or under an acknowledged debt agreement with eThekwini.
Must be tax compliant (provide Tax Compliance Status PIN).
Stage 2 - Functionality Threshold:
Must score a minimum of 70 points out of 100 on the functionality assessment.
Functionality is scored on two criteria:
Key Personnel Experience and Expertise (50 points): Assesses Project Manager, Site Supervisor, Recruitment/Administrative Assistant, and Payroll Officer based on qualifications and years of relevant experience.
Methodology (50 points): Assesses demonstration of five hospitality project management elements: requisition turnaround within 24 hours, accredited training facility, compulsory induction, contingency plan, and staff ratio.
Stage 3 - Price and Preference:
The 80/20 preference points system will be applied.
Price points (max 80) calculated using the formula in Regulation 4.1.
Preference points (max 20) awarded for Specific Goals: Ownership (Black and Female, 60% weighting) and RDP Goal (promotion of South African owned enterprises, 40% weighting).
Technical Specifications
Source: 36374-5M Tender Document.pdf (TENDER)
Scope: Provision of a recruitment agency to supply casual staff during events for the Commercial Sports Facilities Directorate for a period of 36 months.
The service is specifically for the hospitality and events industry; experience in other sectors will not be considered.
Key Personnel Requirements:
Project Manager: HR qualification (degree or diploma) and minimum 3 years' experience managing similar projects.
Site Supervisor: Minimum 3 years' experience supervising similar projects.
Recruitment/Administrative Assistant: Minimum 3 years' experience administering similar projects.
Payroll Officer: Minimum 3 years' experience administering end-to-end payroll for various employee volumes in similar projects.
Each team member must provide a CV indicating years of experience in managing temporary staff in similar projects.
Methodology elements to be demonstrated in the proposal include:
Requisition turnaround within 24 hours, including recruitment process, pre-screened staff database, coordination systems.
Training via an accredited trainer, with proof of accreditation (e.g., from SETA).
Compulsory induction for all casual staff covering workplace policies, safety procedures, service standards.
Contingency plan with backup staff pools, replacement procedures, escalation processes.
Staff ratio proposal demonstrating ability to scale based on event size and compliance with industry best practices.
Methodology
Source: 36374-5M Tender Document.pdf
The proposal must demonstrate a sound hospitality project management methodology.
Key elements assessed: Requisition turnaround within 24 hours, accredited training facility, compulsory induction for all casual staff, contingency plan, and appropriate staff ratios.
Scoring for methodology is based on the number of these elements demonstrated: 0 elements = 0%, 1 element = 40%, 2-3 elements = 70%, 4 elements = 90%, more than 5 elements = 100%.
Experience & Qualifications
Source: 36374-5M Tender Document.pdf
Mandatory: Must have experience in the hospitality and events industry only.
Provide at least two signed reference letters from projects in the past three years, including client name, contact details, project value, duration, and nature of works.
Key Personnel Requirements:
Project Manager: HR qualification (degree/diploma) and minimum 3 years' experience managing similar projects.
Site Supervisor: Minimum 3 years' experience supervising similar projects.
Recruitment/Administrative Assistant: Minimum 3 years' experience administering similar projects.
Payroll Officer: Minimum 3 years' experience administering end-to-end payroll for various employee volumes in similar projects.
Each team member must provide a CV indicating years of experience in managing temporary staff in similar projects.
Financial Requirements
Source: 36374-5M Tender Document.pdf (TENDER)
Prices must be quoted in South African Rand (ZAR).
Quote nett prices after deduction of any brokerage or discount allowed to the Municipality.
State prices exclusive and inclusive of VAT separately on the Official Tender Form.
Bidders may submit firm prices for each 12-month period, free from all fluctuations including statutory increases.
The estimated quantities are in Section 8 (Bill of Quantities/Schedule of Rates/Activities), but the supplier is bound to supply whatever quantities the Municipality actually requires.
Pricing structure must not deviate from the Official Tender Form; deviations may preclude the tender.
Payment will be made only to the supplier(s); factoring arrangements are not accepted.
The Municipality does not bind itself to any minimum quantity per order.
Compliance Requirements
Source: 36374-5M Tender Document.pdf (TENDER)
Mandatory Registration: Must be registered on the National Treasury Central Supplier Database (CSD). In a Joint Venture, each party must be registered. Provide CSD Supplier Number (MAAA) in Section 1.
Tax Compliance: Submit a valid Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate with sufficient validity. For Joint Ventures, separate certificates/PINs are required for each entity.
Declaration of Municipal Fees: Must declare that municipal fees are fully paid or that an acknowledgement of debt agreement is in place. Include relevant account numbers.
Required MBD Forms: Must complete and submit: MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million, if applicable), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
B-BBEE: Preference points are awarded based on ownership (Black and Female) and location (RDP Goal). Provide proof via CIPC document, CSD report, B-BBEE Certificate, or consolidated certificate for Joint Ventures/Trusts.
Occupational Health and Safety: Submit a Declaration with respect to the Occupational Health and Safety Act and a valid Letter of Good Standing for compensation for occupational injuries and disease.
Persons in the service of the state (as per Regulation 44) are not eligible to tender.
Authority of Signatory: Provide proof of signing authority (Resolution of Board for companies, Power of Attorney for Joint Ventures).
Health & Safety
Source: 36374-5M Tender Document.pdf
Must submit a valid Letter of Good Standing for compensation for occupational injuries and disease.
Must comply with the Occupational Health and Safety Act and relevant regulations.
Must submit a Declaration with respect to the Occupational Health and Safety Act, undertaking to comply and provide a documented Health and Safety Plan subject to approval.
Induction for all casual staff must cover safety procedures and service standards.
Contractual Terms
Source: 36374-5M Tender Document.pdf
Contract Duration: 36 months.
Tender Validity: Tenders must remain valid for 120 days after opening, plus an additional 12 months unless the bidder advises otherwise in writing.
The Municipality does not bind itself to accept the lowest or any tender, and reserves the right to accept the whole or part of a tender.
The successful tenderer will be required to fill in and sign a written Contract Form (MBD 7).
The Municipality may cancel the tender at any time before award without liability for damages.
Payment terms are as per the Conditions of Contract; payment will be made only to the supplier(s).
Appeals against decisions must be lodged in writing within 14 days to the City Manager, attention Ms S Pillay, with a non-refundable administration fee of R1814.00 (VAT inclusive).
Document36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdfReview complete
Description
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf
Provision of a recruitment agent to supply casual staff for events at Commercial Sports Facilities.
Important Dates
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf (unknown)
Closing date: 14 April 2026.
Contact Information
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf (unknown)
Department: Occupational Health & Safety Unit (37.2 Agreement).
Safety Officer: Siya Nkosi.
Manager (Safety & Risk): Arty Zondi.
Evaluation Criteria
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf (unknown)
The bidder must be a legally recognized 'employer' under the OHS Act, capable of accepting the duties and responsibilities prescribed therein.
The bidder must be registered with the Compensation Commissioner and in good standing.
The bidder must be a recruitment agency or similar entity capable of supplying casual staff.
Technical Specifications
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf (unknown)
Scope: Provision of a recruitment agency to supply casual staff during events for the Commercial Sports Facilities Directorate.
Contract duration: 36 months.
Compliance Requirements
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf (unknown)
The service provider must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner.
Must comply with the Occupational Health and Safety Act (Section 37(2)).
Must comply with all Ethekwini Municipality site rules and safety, health, and environmental requirements.
Must compile a health and safety file for approval by the Moses Mabhida Safety Department.
All drivers must obey traffic signs and speed limits within MMS premises.
All vehicles must be in good working condition and safe for their intended use.
All employees must have a valid medical certificate of fitness.
All employees must wear appropriate Personal Protective Equipment (PPE) at all times.
Appropriate safety symbolic signs must be displayed when working.
Must be familiar with the MMS emergency evacuation plan.
Must inform the Municipality timeously if unable to perform under the agreement.
Health & Safety
Source: 36374-5M 37 2 Agreement - Provision of a Recruitment Agent to Supply Casual Staff during Events for the CSF for 36 months.pdf
Compile a health and safety file for approval by the Moses Mabhida Safety Department.
All drivers must obey traffic signs and speed limits within MMS premises.
All vehicles must be in good working condition and safe for their intended use.
All employees must have a valid medical certificate of fitness.
All employees must wear appropriate Personal Protective Equipment (PPE) at all times.
Display appropriate safety symbolic signs when working.
Be familiar with the MMS emergency evacuation plan.
Inform the Municipality timeously if unable to perform under the agreement.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
14 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.