Upgrade of intulo walk: gravel to concrete surface footpath in ward 41, ethekwini municipality

Project scope:

• Upgrade a 375 m gravel road in Ward 41 to a 3 m concrete footpath.
• Works include: site clearance, service relocation, concrete works, earthworks, drainage, stormwater upgrades, kerbing, retaining walls/gabions, traffic management, and full health-and-safety compliance.

Contact for Health & Safety queries:

• Name: Siziwe Chiliza (Occupational Health & Safety Unit)
• Phone: 076 253 3339 / 031 322 2844
• Email: [email protected]
• Department: eThekwini Municipality – Occupational Health & Safety Unit

To qualify, bidders must demonstrate:

• Ability to appoint a SACPCMP-registered Construction Safety Officer.
• Proof of COIDA compliance (Letter of Good Standing or equivalent).
• Experience in developing and implementing Health and Safety Plans for roadwork projects.
• Financial provision in the tender for all health and safety costs (e.g., safety officer, medicals, PPE, training).
• Competent management and supervisory personnel with written appointments.
• Submission and client approval of a Traffic Accommodation Strategy.
• Quality and maintenance of health-and-safety signage.
• Adherence to the H&S Plan, risk assessments, and audit findings.

Scope of work:

• Upgrade 375 m of existing gravel road to a 3 m concrete footpath in Ward 41.
• Required activities: Site clearance, service relocation, concrete works, earthworks, excavation, drainage, stormwater upgrades, kerbing, retaining walls/gabions.

Health & Safety requirements:

• Submit a comprehensive H&S Plan covering: risk assessments, method statements, PPE, fire precautions, electrical safety, hazardous chemicals, flammable liquids, excavation shoring, public protection, employee facilities, housekeeping, and traffic management.
• Mandatory appointments: Full-time Construction Manager, SACPCMP-registered Construction Safety Officer, Construction Supervisor(s).
• Documentation: Proof of COIDA good standing, appointment letters, H&S File (work permit, COIDA letter, mandatory agreements, risk assessments, safe work procedures, inspection registers, incident registers, training records, emergency plan, traffic plan).
• Monitoring: Periodic H&S audits (minimum every 30 days) with reports provided within 7 days.
• Emergency & Contingency: Emergency response plan with local contact numbers, fire extinguishers, first-aid provisions.
• Signage: Quality safety signage for traffic control, emergency numbers, PPE requirements, and fall-hazard warnings.
• Environmental: Dust mitigation and stormwater management.

Key personnel requirements:

• Construction Manager: Full-time competent person with demonstrated experience in managing similar road-upgrading projects.
• Construction Supervisor(s): Appointed in writing; documented competence for specific work sections.
• Construction Safety Officer: Registered with SACPCMP and possess relevant H&S experience.
• All appointed personnel must provide appointment letters outlining duties and qualifications.

Statutory and regulatory compliance:

• COIDA: Current Letter of Good Standing (or equivalent) required before work commences; must remain updated for the project duration.
• SACPCMP: Construction Safety Officer must be registered with the South African Council for the Project and Construction Management Professions.
• CIPC: Principal Contractor must be a registered company with a valid tax clearance certificate.
• B-BBEE: Minimum B-BBEE level 1 required.
• Occupational Health & Safety Act 85/1993 and Construction Regulations 2014: Full compliance required.
• SANS standards: PPE, fire safety, electrical installations, hazardous chemicals, and facilities must comply with relevant SANS standards.

Additional requirements:

• Medical Certificate of Fitness (Annexure 3) for each worker.
• Daily inspections of electrical installations; weekly inspections of temporary electrical installations by a competent person.
• Notify the provincial director in writing at least 7 days before excavation, demolition, work at height, or use of explosives (Annexure 2 format).
• Display the construction work permit conspicuously at the main site entrance.
• Conduct regular health-and-safety inductions and toolbox talks; maintain records on site.
• Prepare an Emergency Preparedness Plan with local emergency contact numbers.

Health & Safety obligations:

• Provide a Medical Certificate of Fitness (Annexure 3) for each worker.
• Conduct daily inspections of electrical installations; maintain a register of findings.
• Ensure all temporary electrical installations are inspected weekly by a competent person.
• Follow Electrical Installation Regulations (Reg 5, 6, 9) and Construction Regulations (Reg 5.1(b)).
• Implement traffic accommodation responsibilities as per the Traffic Management Plan.
• Maintain fire extinguishers (serviced per manufacturer recommendations) and display fire-safety signage.
• Ensure all PPE complies with SANS standards and is used as per risk assessments.
• Conduct regular health-and-safety inductions and toolbox talks; keep records on site.
• Prepare an Emergency Preparedness Plan with local emergency contact numbers.

Contractual terms:

• Contract duration: Complete the project as per the approved schedule (no specific end date stated).
• Mandatory Agreements: Principal Contractor must enter into a Section 37(2) Mandatory Agreement with the Client; all subcontractors must also be covered.
• Termination: Client may terminate for non-compliance with H&S requirements, failure to maintain COIDA good standing, or breach of mandatory agreements.
• Penalties: Non-adherence to the H&S Plan, failure to provide required documentation, or unsafe work practices may result in penalties or disqualification.
• Documentation: All H&S-related documents (work permit, COIDA letter, appointment letters, H&S File) must be kept on-site and available for inspection.
• Handover: Submit a consolidated H&S File to the Business Unit for final close-out.

Mandatory requirements:

• Provide a current COIDA Letter of Good Standing (or equivalent) before work commences.
• Notify the provincial director in writing at least 7 days before commencing excavation, demolition, work at height, or use of explosives (Annexure 2 format).
• Display the construction work permit conspicuously at the main site entrance as required by the Department of Labour.

Evaluation focus areas:

• Submission and client approval of Traffic Accommodation Strategy.
• Quality and maintenance of health-and-safety signage.
• Compliance with COIDA good-standing and SACPCMP registration.
• Adherence to the H&S Plan, risk assessments, and audit findings.

Returnable Documents:

Note: Document content is extremely limited. The source file (Drawing.pdf) contains no extractable text content. Bidders should obtain the complete tender documentation package from Ethekwini Metropolitan Municipality's official tender portal or SCM office to access full submission requirements, compulsory documentation list, and returnable/incomplete returnable schedules.

Project scope: Upgrade Intulo Walk (CBP) track from gravel to surface in Ward 41, eThekwini.

Key preliminary requirements:

• Submit and implement a Health and Safety plan for 4 months.
• Monitor and report on Environmental Management Plan (EMP) compliance for 4 months.
• Submit a Full Contract Programme and all specified reports, including local labour reporting, for 4 months.
• Conduct stakeholder management and liaison (COTO/CLO) for 4 months.
• Survey and set out the works, including handling costs and profit for this item.

No explicit scoring method or thresholds are provided. However, the following is implied:

• Compliance with COLTO standard specifications (C-series clauses) is mandatory.
• Bidders must demonstrate capacity to execute civil engineering works, including health and safety, environmental management, and stakeholder engagement over a 4-month period.
• VAT registration is required if claiming VAT on the submission.

Scope: Upgrade Intulo Walk (CBP) track from gravel to surface in Ward 41, eThekwini.

Key deliverables and requirements:

• Health and Safety: Submit a Health and Safety plan (lump sum). Implement the plan for 4 months.
• Environmental Management: Monitor and report on Environmental Management Plan (EMP) compliance for 4 months.
• Programming and Reporting: Submit a Full Contract Programme (lump sum). Prepare and submit all specified reports, including local labour reporting, for 4 months.
• Stakeholder Management: Conduct stakeholder management and liaison (COTO/CLO) for 4 months.
• Surveying: Survey and set out the works (PC Sum R30,000). Include handling costs and profit for this sub-item.

Work sections:

• Site Clearance: Clear 2000 m² using machines and hand labour.
• Drainage:
• Excavate for culverts: 50 m³ (0-1.5m depth), 190 m³ (1.5-3.0m depth).
• Backfill: 150 m³ G7 granular material, 60 m³ clean river sand.
• Install 110m of 600mm diameter concrete pipe (Class 100D) on Class B bedding.
• Construct brickwork (230mm thick), benching (5 m³), manhole frames and covers, cast in-situ concrete slabs (5 m³).
• Compaction of bedding for inlets, outlets, manholes, and catchpits (20 m³ at 90% MDD).
• Manufacture, transport, and erect precast concrete members (inlet covers and frames).
• Bulk Earthworks: Excavate 710 m³ of soft material and load from stockpile.
• Kerbing: Supply and install 660m of Type A Barrier Kerb with 600x50mm concrete base (25Mpa). Demolish and remove 20 m³ of existing kerbs.
• Layerworks and Surfacing:
• Supply 190 m³ G4 and 1770 m³ G7 pavement layer materials.
• Construct 2100 m³ coarse fill compacted to 93% MDD.
• Road Pavement Layers:
• Construct 390 m³ G7 upper selected subgrade layer (300mm in 2 layers of 150mm) compacted to 95% MDD.
• Construct 200 m³ G4 upper subbase gravel layer (150mm) compacted to 97% MDD.
• Concrete:
• Supply and install 1050 m² Multi-cell (150mm).
• Supply, lay, and vibrate 170 m³ of commercially-sourced concrete (19mm stone, 25Mpa).
• Saw-cut 20m of existing asphalt up to 50mm depth.
• Manufacture, transport, and erect 705 precast concrete steps (1000x340x170mm, 40Mpa).
• Demolish and dispose of 10 m³ of existing concrete structures (inlets, manholes, gabions, retaining structures).

Standards: All work must comply with referenced COLTO (Committee of Land Transport Officials) standard specifications and drawings.

Pricing must follow the Bill of Quantities format. Key items include:

• Preliminary Items: Health and Safety plan (lump sum), EMP monitoring (4 months), Full Contract Programme (lump sum), reporting (4 months), stakeholder liaison (4 months), surveying (PC Sum R30,000 + handling costs).
• Site Clearance: Clearing 2000 m².
• Drainage: Excavation (50 m³ at 0-1.5m depth, 190 m³ at 1.5-3.0m depth), backfilling (150 m³ G7, 60 m³ river sand), concrete pipes (110m), brickwork, manholes, concrete slabs, compaction, precast members.
• Bulk Earthworks: Excavate 710 m³ soft material, load from stockpile.
• Kerbing: Supply and install 660m Type A Barrier Kerb, demolish 20 m³ existing kerbs.
• Layerworks: Supply 190 m³ G4 and 1770 m³ G7 pavement materials.
• Fill: Construct 2100 m³ coarse fill (93% MDD).
• Road Pavement: Construct 390 m³ G7 subgrade (95% MDD), 200 m³ G4 subbase (97% MDD).
• Concrete: Multi-cell (1050 m²), cast in-situ concrete (170 m³), saw-cutting (20m), precast steps (705 units), demolition (10 m³).
• Add VAT at 15% if a registered VAT vendor. Total carried to Form of Offer and Acceptance.

Pricing must be submitted using the provided Bill of Quantities format. Key points:

• Pricing includes lump sums, time-related rates (e.g., 4 months for H&S, EMP, reporting), and unit rates for materials and works.
• VAT at 15% must be added if the bidder is a registered VAT vendor.
• Total price is carried to the Form of Offer and Acceptance (C.1.1).
• Handling costs and profit must be included where applicable (e.g., surveying).
• All items in the Bill of Quantities must be priced, including preliminary, site clearance, drainage, earthworks, kerbing, layerworks, fill, pavement layers, and concrete works.

Explicit requirements:

• Submit a Health and Safety plan.
• Implement the Health and Safety plan for the duration of the project (4 months).
• Monitor and report on compliance with the Environmental Management Plan (EMP) for 4 months.

Implied requirements:

• Compliance with COLTO standard specifications (C-series clauses) and referenced standard drawings (e.g., 38571, 38572, 38576, 38577).
• VAT registration if claiming VAT on the submission.
• Capacity to execute civil engineering works, including stakeholder liaison, reporting, and local labour management.

• Submit a Health and Safety plan (lump sum item).
• Implement the Health and Safety plan for the duration of the project (4 months).

• Monitor compliance with the Environmental Management Plan (EMP).
• Report on EMP compliance for the duration of the project (4 months).