Kosibay Hot Chicken Complex - Skhemelele - Skhemelele - 3973
Organization Type
GOVERNMENT
Published
24 Jul 2026
OCDS Reference
ocds-9t57fa-163353
Summary
Legal aid south africa is seeking proposals for the provision of office accommodation for its skhemelele/bhambanana satellite office in kwazulu-natal, for a period of up to five years. The tender is open to qualified property owners or lessors who can provide suitable premises and meet all compliance requirements. Bidders must submit their proposals by 25 august 2026 at 11:00 AM.
Key Requirements
Submit a sealed tender marked with Tender No. 37/2026, closing date and time, and company name, to the tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, by 25 August 2026 at 11:00 AM.
Provide proof of registration on the Central Supplier Database (CSD) as an active, tax-compliant, and non-restricted supplier.
Submit a valid original Tax Clearance Certificate (or TCS PIN) from SARS; certified copies will not be accepted.
Complete all required SBD forms (SBD1, SBD2, SBD3.1, SBD4, SBD6.1) and submit a detailed pricing schedule with firm prices in ZAR, including all taxes and delivery costs.
Offer must remain valid for 150 days from the closing date.
Attend the optional briefing session on 05 August 2026 at 10:00 AM at Kosibay Hot Chicken Complex, Shop No. 4, Skhemelele Area, Kwangwanase, 3973.
Ensure compliance with B-BBEE requirements and submit a B-BBEE certificate or sworn affidavit to claim preference points (80/20 system).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdfReview complete
Description
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
25 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa seeks office accommodation for up to 5 years for its Skhemelele/Bhambanana satellite office. The tender requires landlords to provide detailed lease terms, including rental costs, escalation rates, and maintenance responsibilities.
Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Legal Aid South Africa seeks office accommodation in Skhemelele/Bhambanana, KwaZulu-Natal, for up to 5 years. The tender involves a multi-phase evaluation focusing on functionality, compliance, and cost. Key requirements include a habitable building meeting specific space norms, accessibility, and compliance with various safety and regulatory standards.
Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf
Legal Aid South Africa invites bids for the provision of office accommodation in Skhemelele/Bhambanana, Kwangwanase, for up to five years. The tender requires submission of detailed proposals, compliance with preferential procurement policies, and adherence to strict formatting and submission guidelines.
RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf
Legal Aid South Africa seeks office accommodation for its Skhemelele/Bhambanana Satellite Office for up to five years. The tender requires a standalone building in the specified area, with specific size, accessibility, and facility requirements. Proposals must be submitted by 25 August 2026, with an optional briefing session on 05 August 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Provision of office accommodation for Legal Aid SA Skhemelele/Bhambanana satellite office.
Operational lease for minimum 5 years.
Property must meet Legal Aid SA workspace norms and specification criteria.
Important Dates
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Closing date: 2026-08-25 at 11:00 (from tender record).
Premises must be available for occupation by 01 April 2027.
Building inspection must be conducted within 5 working days upon Legal Aid SA's written/email request.
Compliance documents must be submitted within 7 working days from request.
Snag list to be drawn within 30 days of occupation; defects to be rectified within 30 days of receipt.
Contact Information
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Department: Supply Chain Management (no specific contact details provided in document).
Submission Guidelines
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Submit the bid with the following signed documents by the closing date and time:
SBD 6.1: Preference Points claim form (Preferential Procurement Regulations 2022)
Attach an original or certified valid B-BBEE certificate or sworn affidavit (JV must submit consolidated certificate).
Provide proof of CSD registration (attach CSD report or registration number).
Submit a Municipal Account Statement and/or electricity account not older than 2 months from tender closing date.
Submit latest CSD reports of all parties (agent, landlord/JV partners).
Include proof of property ownership: title deed or tribal authority letter.
If bidding as agent/entity, submit signed letter/relationship agreement from owner detailing responsibilities.
Provide total accommodation costs for the proposed duration, including rental rate per square metre, rate per parking bay, annual escalation rate, tenant installation amount, and tenant's share of proportionate costs.
Pricing must include VAT if registered as VAT vendor (attach proof) or proof of application to SARS.
Failure to submit required documents may lead to disqualification.
Evaluation Criteria
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Evaluation in five phases:
Phase 1: Responsiveness – all mandatory documents must be submitted and signed.
Phase 2: Disqualification – must provide title deed/tribal authority letter and agent relationship agreement; failure disqualifies from further evaluation.
Phase 3: Functionality – scored out of 100; minimum 70 points to proceed. Criteria:
Building Documentation (30 points): inspection within 5 working days (2 pts), approved floor plans/structural report (5 pts), occupancy certificate or undertaking (10 pts), zoning certificate or undertaking (5 pts), fire protection plan (2 pts), electrical compliance certificate (2 pts), pest control certificate (2 pts), building maintenance plan (2 pts).
Location & Accessibility (30 points): within 2km of public transport (20 pts), 2-2.25km (15 pts), 2.25-2.5km (10 pts), 2.5-3km (5 pts), >3km (0 pts); accessible entrance (8 pts for ground floor with ramp or lift with braille), disability parking (2 pts).
Building Requirements (30 points): air-conditioners or commitment (5 pts), electrical plugs (5 pts), ablution facilities (5 pts), fire escape routes (5 pts); parking: 3 covered bays in access-controlled premises (8 pts), 3 bays behind gate (6 pts), additional free open bay (2 pts).
Building Conditions & Availability (10 points): safe/secure office zone and acceptable look (8 pts), available by 01 April 2027 (2 pts).
Phase 4: Compliance – submit requested documents within 7 working days; includes floor plans, occupancy certificate, zoning certificate, fire protection, electrical compliance, pest control, building maintenance plan.
Phase 5: Price and B-BBEE – 80/20 points system (price 80, B-BBEE 20). Price includes VAT, rental rate per m², parking rate, escalation ≤ CPI, tenant installation amount.
Technical Specifications
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Property must be offered on operational lease for minimum 5 years.
No deposit required for rental.
Landlord must be willing to negotiate Tenant Installation Allowance and undertake refurbishments per CIDB requirements.
Separate water and electricity meters managed by municipality, Eskom, or certified service provider.
Landlord must maintain exterior and common areas.
Right of first refusal clause for Legal Aid SA if building is sold.
Building must not have rising damp, structural defects, or wall cracks exceeding 5mm.
Must provide confirmation of uninterrupted 2000L water supply or backup before occupation.
Required space: minimum 70.20 m², maximum 80.20 m² (including offices, cubicles, facilities).
Specific layout: 2 offices, 2 cubicles, 6 facilities rooms, 1 designated open area (reception/waiting), 4 employees, 3 parking bays.
Additional requirements: partitioning per Legal Aid SA spec, air-conditioning (split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds, space plan, UPS facility, branding signboard (1200mm x 800mm x 10mm), IT requirements (5-6 network points), emergency generator, natural ventilation and light, disabled access with ramps/lifts, energy-saving advantage.
Quality Management
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Building inspection conducted by Legal Aid SA officials and bidder within 5 working days of request.
Submit building compliance documents: approved floor plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pest control certificate, building maintenance plan.
Building maintenance plan must indicate annual programme schedule and outline tenant/landlord responsibilities.
Snag list drawn within 30 days of occupation; defects rectified within 30 days.
Pricing Schedule
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Provide total costs of accommodation for proposed duration.
Include rental rate per square metre, rate per parking bay, annual escalation rate (≤CPI), tenant installation amount, tenant's share of proportionate costs.
Pricing must include VAT if registered as VAT vendor (proof attached) or proof of application to SARS.
Tenant installation costs per Legal Aid SA space norms applied in price evaluation.
Financial Requirements
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Pricing must include VAT (if VAT registered) or proof of application to SARS.
Provide total costs for proposed duration including:
Rental rate per square metre
Rate per parking bay
Annual escalation rate (not greater than CPI; motivation if exceeds)
Tenant installation amount offered
Tenant's share of proportionate costs (if applicable)
Tenant installation costs per Legal Aid SA space norms will be applied in price evaluation.
No deposit payable for rental.
Estimated bid value not exceeding R50,000,000 (all taxes included) – 80/20 preference points system applies.
Compliance Requirements
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Must be registered on Central Supplier Database (CSD) – attach CSD report or provide registration number.
Submit original or certified valid B-BBEE certificate or sworn affidavit (JV must submit consolidated certificate).
Submit latest CSD reports of all parties (agent, landlord/JV partners).
Provide title deed or tribal authority letter as proof of property ownership.
If agent/entity, provide signed letter/relationship agreement from owner.
Submit municipal account statement and/or electricity account not older than 2 months.
Provide building compliance documents: approved floor plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pest control certificate, building maintenance plan.
Provide confirmation of uninterrupted 2000L water supply or backup before occupation.
Comply with CIDB requirements for refurbishments.
Health & Safety
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Building must have natural ventilation and natural light.
Must be accessible to disabled persons with ramps and/or lifts where necessary.
Emergency generator as backup to electricity supply.
Fire protection plan/evacuation plan required.
Fire escape routes/emergency exits required.
Building must be in safe and secure office environment.
Contractual Terms
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Lease agreement must be signed by bidder and Legal Aid SA.
Standard Lease Agreement used by Legal Aid SA forms part of tender; bidder agrees to use it.
Legal Aid SA reserves right to reject bidder's own lease agreement; if waived, no levies or drafting costs payable by Legal Aid SA.
Lease must include rental amount, duration, responsibilities of parties.
Landlord must include right of first refusal clause if building is sold.
Landlord must undertake refurbishments per CIDB requirements; refurbishments form part of signed lease.
No deposit payable for rental.
Legal Aid SA reserves right to negotiate rental and refurbishment costs.
Legal Aid SA not liable for costs incurred in preparing/submitting proposals.
Requirements
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf (TENDER)
Operational lease for minimum 5 years.
No deposit for rental.
Landlord must be open to negotiation for Tenant Installation Allowance.
Refurbishments per CIDB requirements.
Separate water and electricity meters (municipality/Eskom/certified provider).
Landlord to maintain exterior and common areas.
Right of first refusal clause.
Building must not have structural defects or wall cracks >5mm.
Provide confirmation of 2000L water supply or backup before occupation.
Additional fit-out requirements: partitioning, air-conditioning, painting, floor covering, power skirtings, network/telephone points, blinds, space plan, UPS, branding signboard, IT requirements, emergency generator, natural ventilation/light, disabled access.
Section
Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf
Functionality criteria: Building Documentation (30), Location & Accessibility (30), Building Requirements (30), Building Conditions & Availability (10).
Price 80 points, B-BBEE 20 points.
Only bids scoring ≥70 on functionality proceed.
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Description
Source: Annexure B Request For Proposal Completion of Documents.pdf
This is a lease agreement schedule for office accommodation.
The bidder (landlord) must provide full description of the leased premises including physical address and building name.
Provide erf number of the property.
Provide commencement and expiry dates of the lease.
Provide bank account details for rental payments.
Specify annual compounded escalation rate.
State basic monthly rental excluding VAT.
Detail charges payable by tenant: electricity and water as per municipal account.
Complete a five-year pricing schedule detailing office space, parking bays, and other charges.
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Tenant: Legal Aid South Africa
Physical Address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017
Postal Address: Private Bag X 76, Braamfontein, 2017
No specific SCM or technical contact person, email, or phone number is provided in the document.
Submission Guidelines
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Complete and submit Annexure B (Request for Proposal, Schedule 1) with all required details.
Provide full landlord/company/individual details including registration or ID number.
Provide full details of the signatory and proof of authority to enter the lease on behalf of the landlord.
Complete the lease premises description: physical address, building name, full description, erf number.
Provide commencement and expiry dates.
Provide landlord's bank account details for rental payments (account name, number, institution, branch name, branch code, type, reference, VAT number).
Provide three contactable references with names, contact numbers, email addresses, and company names.
Provide full domicilia details: physical, postal, telephone, fax, email, cell, alternative contact.
Complete the five-year pricing schedule with all required figures.
Provide a separate detailed breakdown for any 'other charges'.
Indicate tenant installation allowance if applicable.
Ensure all sections are filled; incomplete submissions risk disqualification.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Open to companies, close corporations, trusts, or individuals who own or represent the property.
Must provide valid registration/ID number.
Must provide three contactable references.
Must complete all sections of Schedule 1 accurately.
Must provide a detailed breakdown of duties and responsibilities for both landlord and tenant.
Must submit a complete five-year pricing schedule.
Must provide proof of authority for the signatory.
Must provide VAT registration number.
Must provide full domicilia details.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide office accommodation for Legal Aid South Africa's satellite office at Skhemelele/Bhambanana.
Lease period: up to five (5) years.
Premises must be described with full physical address, building name, and erf number.
Must include office space and parking bays; specify lettable area in square meters.
Landlord responsibilities include: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering normal wear, municipal rates and increases, insurance and all increases, replacement of light bulbs, fire fighting equipment and services.
Tenant (Legal Aid SA) responsibilities include: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, furniture, office equipment and appliances.
Provide a detailed breakdown of any other charges separately.
Experience & Qualifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide three contactable references with:
Initial and surname.
Telephone or cell number.
Email address.
Company name (if applicable).
Pricing Schedule
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide landlord's bank account details for rental payments.
Specify annual compounded escalation rate.
State basic monthly rental excluding VAT.
Detail tenant payable charges: electricity and water as per municipal account.
Complete the five-year pricing table with annual breakdowns for office space (M2), parking bays, and other charges, showing lettable area, unit rent, total monthly rent excluding VAT, VAT at 15%, and total monthly rent including VAT.
Provide total lease agreement cost for five years.
Indicate any tenant installation allowance.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide basic monthly rental excluding VAT.
Specify annual compounded escalation rate.
Detail tenant payable charges: electricity and water as per municipal account.
Complete five-year pricing schedule with annual breakdowns for office space (M2), parking bays, and other charges, showing lettable area, unit rent, total monthly rent excluding VAT, VAT at 15%, and total monthly rent including VAT.
Provide total lease agreement cost for five years.
Indicate any tenant installation allowance.
Provide landlord's bank account details for rental payments: account name, number, institution, branch name, branch code, type of account, reference number, and VAT registration number.
Provide a separate detailed breakdown for other charges, if any.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide company/close corporation/trust name or individual full names with registration or ID number.
Provide proof of authority for the signatory to enter into the lease agreement.
Provide VAT registration number.
Provide three contactable references.
Provide full domicilia details: physical address, postal address, telephone, fax, email, cell number, and alternative contact number.
No specific mention of CSD, tax clearance, B-BBEE, CIDB, CIPC, or local content requirements in the document.
Contractual Terms
Source: Annexure B Request For Proposal Completion of Documents.pdf
The lease agreement is between the landlord (service provider) and Legal Aid South Africa (tenant).
Landlord's duties and responsibilities include: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering normal wear, municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire fighting equipment and services.
Legal Aid South Africa's duties and responsibilities include: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances.
The contract must be signed by an authorized representative of the service provider, with full names and capacity provided.
Domicilia details for the landlord must be provided: physical address, postal address, telephone, fax, email, cell number, and alternative contact number.
The lease premises and property details must be specified.
Commencement and expiry dates must be stated.
Legal Aid South Africa's address is provided as the tenant.
Special Conditions
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The service provider's duties and responsibilities are:
Internal maintenance (general).
Internal maintenance (normal wear & tear).
External maintenance.
Garden maintenance.
Air conditioning maintenance.
Lift maintenance.
Floor covering-normal wear.
Municipal rates and increases.
Insurance and all increases.
Replacement of light bulbs.
Fire fighting equipment and services.
Legal Aid South Africa's duties and responsibilities are:
Water and electricity consumption.
Sanitary services and refuse removal.
Domestic cleaning services.
Consumables supplier.
Internal maintenance: brake & pay rule.
Alarm/security system maintenance.
Replacement of light bulbs.
Furniture, office equipment and appliances.
DocumentRequest for Proposals Skhemelele and Bhambanana Satellite Office.pdfReview complete
Description
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf
Legal Aid South Africa is a national public entity providing legal aid and representation.
The tender is for the provision of office accommodation for the Skhemelele/Bhambanana Satellite Office for up to five years.
The organisation's mission is to provide equal access to justice for indigent and vulnerable persons through quality legal services.
Important Dates
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Closing Date and Time: 25 August 2026 at 11h00 AM.
Optional Briefing Session: 05 August 2026 from 10:00 AM to 11:00 AM at Kosibay Hot Chicken Complex, Shop No. 4, Skhemelele Area, Kwangwanase, 3973.
Contact Information
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Submit your tender in a sealed envelope clearly marked with Tender Number 37/2026, Closing Date 25 August 2026, Time 11h00 AM, and your Company Name.
Deposit the sealed envelope in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
The closing date and time is 25 August 2026 at 11h00 AM. Late bids will not be accepted.
All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to the information required.
Companies failing to adhere to the submission requirements risk disqualification from the evaluation process.
The tender must remain valid for a period of 150 days.
All documents submitted become the property of Legal Aid SA.
Tender forms must be handwritten in BLACK ink, not typed.
No tenders transmitted by telegram, telex, facsimile, or email will be considered.
Evaluation Criteria
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE Specific Goals.
Points for price are calculated using a formula comparing the bid price to the lowest acceptable tender.
Specific goals points are awarded based on the B-BBEE Status Level of Contributor.
Refer to SBD 6.1 for the detailed points table and claim process.
Bidders must be registered on National Treasury's Central Supplier Database (CSD) as active, tax-compliant suppliers not restricted from doing business with the state.
Bidders must have a valid Tax Clearance Certificate or TCS PIN from SARS.
Companies with directors who are persons in the service of the state are excluded.
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Technical Specifications
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
The tender is for the provision of office accommodation for the Skhemelele/Bhambanana Satellite Office for a period of up to five (5) years.
The scope involves delivering a complete solution for office accommodation as required by Legal Aid SA.
The bidder warrants that they are highly skilled, professional, competent, and experienced in the area for which they have bid.
Any work performed will be evaluated against criteria of proven relevant experience and the ability to deliver a reliable, efficient, and effective service.
The service provided must be of a superior standard.
Legal Aid SA may request clarification or additional information within 24 hours, and bidders must comply.
Any defects attributable to poor workmanship must be rectified by the bidder at their own cost and time.
Costs for correcting defects must be separately noted on billing documentation.
Pricing Schedule
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf
The SBD 3.1 Pricing Schedule requires firm prices only.
Prices must be quoted in South African Rand and include all applicable taxes.
The offer must be valid for 150 days from the closing date.
Bidders must indicate if their offer complies with specifications and note any deviations.
Delivery periods and basis must be specified.
Financial Requirements
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
Only firm prices will be accepted; non-firm prices or prices subject to exchange rate variations will not be considered.
All delivery costs must be included in the bid price.
Bidders must clearly state whether prices and delivery periods will remain firm for the duration of the contract.
Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA's travel policy, with private vehicle rates based on Automobile Association of South Africa prevailing rates. Claims require documentary evidence (receipts, logs).
No costs incurred for proposal preparation or presentations will be reimbursed.
The SBD 3.1 Pricing Schedule requires firm prices only.
The offer must be valid for 150 days from the closing date.
Bidders must indicate if their offer complies with specifications and note any deviations.
Delivery periods and basis must be specified.
Compliance Requirements
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)
Mandatory: Proof of registration on the National Treasury Central Supplier Database (CSD), showing the bidder is an active, tax-compliant, and non-restricted supplier.
Mandatory: A valid original Tax Clearance Certificate must be submitted with the bid. Certified copies are not accepted.
Bidders must submit their SARS Tax Compliance Status PIN or CSD number.
B-BBEE compliance is required. Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Bidders must complete the SBD 6.1 Preference Points Claim Form.
Bidders must disclose any relationship with persons employed by the state or the procuring institution.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
Environmental
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf
Legal Aid SA's objectives include embedding sustainable and agile practices to positively impact society, the economy, and the environment.
The organisation aims for an environmentally responsive supply chain management system.
It seeks to adapt to changing environmental factors to ensure improved access.
Contractual Terms
Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf
The successful bidder's proposal, together with the tender terms and specifications, will form a binding contract.
The bidder assumes total responsibility, even if subcontracting is used.
Legal Aid SA has the right not to award the tender.
The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions.
Provide proof of registration on the National Treasury Central Supplier Database (CSD), showing you are an active, tax-compliant, and non-restricted supplier.
Submit an original valid tax clearance certificate or CSD registration.
Complete SBD 6.1 form for B-BBEE preferential points.
B-BBEE status level of contribution is scored out of 20 points in the 80/20 evaluation.
Proposal validity period: 150 days.
The awarded proposal and its terms become a binding contract.
Legal Aid SA may award the tender in part or in full, to one or more bidders.
Legal Aid SA may request clarification or a demonstration; bidders must respond within 24 hours.
Negotiations for rental/refurbishment reductions will be held with the highest-scoring bidder; failure to participate within five days may result in bid being set aside.
Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.
The building must comply with all building laws, regulations, and bylaws, including health and safety requirements.
Environmental
Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf
Legal Aid SA's objectives include operating in an environmentally responsive manner and embracing sustainable practices.
Kosibay Hot Chicken Complex - Skhemelele - Skhemelele - 3973
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