Samtrac training services – 15‑day face‑to‑face course

• Enquiries email: [email protected]
• Submission email: [email protected]
• No telephone or physical submission address provided beyond the generic delivery address ‘Pretoria’.

• Submit a formal quotation on official company letterhead, including VAT per item, CSD (MAAA) number and banking details.
• Email the quotation to [email protected] (subject must contain RFQ number 393 AM (25/26)).
• Include completed and signed SBD documents (SBD 4 and SBD 6.1) and a current CSD report.
• Proof of accreditation for NQF Level 5 training must be attached.
• All submissions must be received by 11:00 on 13 February 2026; late bids will be rejected.
• Quotation validity: 90 days from closing date (extendable only by written notice from DFFE).
• Disqualification risks: non‑compliance with tax status, fraudulent information, failure to provide required proofs (e.g., accreditation, B‑BBEE, medical certificate for disability), or submission in incorrect format.

• Total score = 100 points (80 points price, 20 points specific goals).
• Price points calculated using the 80/20 preference system (higher price = fewer points).
• Specific‑goal points (max 20) awarded for:

– >50 % Black ownership (20 pts) or

– >50 % women ownership (20 pts) or

– >50 % disability‑owned (20 pts).

• Trusts/consortia can claim specific‑goal points if combined average ownership >50 %.
• To claim specific‑goal points, submit:

a) Signed SBD 6.1, b) Medical certificate (if claiming disability), c) SANAS/CIPC‑accredited B‑BBEE certificate or affidavit, d) CIPC ownership certificate.

• DFFE may request additional information and perform due‑diligence; non‑compliance may lead to disqualification.
• Lowest price is not guaranteed to win; DFFE may negotiate with any recommended bidder.

Scope: Provide SAMTRAC training as a face‑to‑face course.

Deliverables:

1. Introduction to SAMTRAC – 5 days (CPD 5 points).
2. SAMTRAC advanced module – 10 days (CPD 5 points), covering HSE data management, risk analysis, incident review, and risk‑management procedures.

Total training duration: 15 days.

Requirements:

• Trainer must hold NQF Level 5 accreditation for the course.
• Training venue, catering (breakfast, lunch, afternoon tea) and assessment/certification must be included in the price.
• Participants must be assessed and receive a certificate of competence.
• Equivalent brands accepted; pictures are illustrative only.

• Quote must be inclusive of VAT (15 %) and all applicable taxes, PAYE, UIF, SDL and skills‑development levies.
• Provide banking details and CSD (MAAA) number on the quotation.
• No performance bond or guarantee is mentioned.
• Price validity: 90 days from closing date; extensions only by written notice.
• No explicit payment terms stated; assume standard departmental terms.

• Must be registered on the Central Supplier Database (CSD) and provide CSD number.
• Tax compliance required; proof of tax status (SARS PIN/TCS certificate) must be submitted. Non‑compliance may lead to 7‑day rectification period then disqualification.
• B‑BBEE: Provide SANAS/CIPC‑accredited B‑BBEE certificate or affidavit; specific‑goal points awarded for >50 % Black, women or disability ownership.
• Provide proof of accreditation for NQF Level 5 training.
• Must not be listed on the National Treasury’s restricted suppliers list.
• Submit completed SBD 4 and SBD 6.1 forms.
• No foreign‑entity tax‑PIN required if not liable for South African tax.