Panel of legal practitioners for limpopo department of health (36‑month as‑and‑when required services)

Contact: Kholofelo Seabi

Email: [email protected]

Phone: 060 642 8284

Department: Limpopo Department of Health (Legal Services)

• Submit the bid before the closing date of 09/12/2025 at 11:00 hrs. Late submissions will be rejected.
• All required returnable documents must be attached as listed in the bid form (the current analysis only shows the heading “Returnable Documents:”; ensure you include the completed bid form, compliance certificates, professional qualifications, proof of experience, insurance policy, and any other documents specified in the tender instructions).
• Bids must be signed and sealed where required; once submitted the bid is an irrevocable offer and cannot be amended except for arithmetic errors.
• Disqualification risks mentioned in the document: fronting is prohibited (automatic disqualification), failure to accept the General Conditions of Contract or Special Conditions, providing false information, not complying with the required insurance (Fidelity Fund) or professional conduct rules, and not meeting the five‑year post‑admission experience for lead practitioners.
• No deposit will be required; fees are fixed for the first year and adjusted thereafter in line with CPI.
• Bidders must not cede, assign or subcontract work without written consent of the Department.

• Bids will be scored on price and preference points; the highest total points receive the first allocation in each legal category.
• Preference points are awarded for compliance with the Legislative Framework (GCC, SCC, PPPFA, B‑BEE, etc.) and meeting the experience/qualification thresholds.
• Minimum thresholds: lead practitioner must have at least five years of High Court admission experience; firms must provide Fidelity Fund professional liability insurance.
• The Department may automatically disqualify a bidder for not accepting the contract conditions or for fronting.
• Price justification will be required if the Department deems a bid under‑quoted; over‑quoted bids may be subject to negotiation.
• Evaluation stages include compliance check, technical assessment (experience, capacity, specialization), and price evaluation.

Scope of Work:

• Provide legal, advisory and litigation services on an as‑and‑when required basis for a 36‑month period.
• Areas of law include Civil & Criminal Litigation, Medical Malpractice/Negligence, Labour & Employment Law, Constitutional & Administrative Law, Commercial & Contract Law, and Debt Collection.
• Deliverables: briefing counsel, drafting/settling pleadings, attending consultations, handling trials in Magistrates’, Labour and High Courts, enforcement of judgments, advisory opinions, drafting contracts (SLA, MOA, MOU), skills transfer and continuous legal education for Department staff.
• Service Level Agreement (SLA) to be signed; performance and quality will determine retention on the panel.
• Lead practitioner must have ≥5 years High Court admission experience; firms must maintain operational IT/telephony and professional liability insurance (Fidelity Fund) throughout the contract.
• Intellectual property created during the engagement becomes the property of the Department.
• No subcontracting without written consent; fronting prohibited.

• Fees are fixed for the first contract year as per the Department’s SLA and tariff of fees; thereafter adjusted in line with CPI.
• No deposit required from the Department.
• Bidders must submit an all‑inclusive hourly rate for each legal category.
• Payment claims must be certified by the responsible officials and approved by the Head of Department before payment.
• Professional liability insurance (Fidelity Fund) must be provided and maintained for the contract duration.
• No specific performance bonds or guarantees are mentioned.

• Must comply with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) under Treasury Regulation 16A and the PFMA.
• Adherence to the Preferential Procurement Policy Framework Act (PPPFA) and associated regulations.
• Conform to the Legal Practice Act, 2014 and the State Liability Amendment Act, 2011.
• Lead practitioner must be admitted to the High Court for at least five years prior to the bid closing date.
• Maintain Fidelity Fund professional liability insurance.
• Observe the Legal Practice Council Code of Conduct; any breach may lead to removal from the panel.
• Fronting is prohibited; any breach results in automatic disqualification.
• No specific B‑BEE or CIDB requirements are stated in the extracted text.