Appointment of a service provider for the once off supply and delivery fisherbrand accu 20 filters to saeon elwandle node, summerstrand gqeberha

QTY UNIT TOTAL PRICE

(Refer to specification)

TOTAL PRICE EXCLUDING VAT R

VAT (15%) R

TOTAL CONTRACT INCLUDING VAT (CEILING PRICE) R

GENERAL CONDITIONS OF CONTRACT

The National Research Foundation cannot amend the National Treasury’s General Conditions of

Contract (GCC). The National Research Foundation therefore appends Special Conditions of Contract

(SCC) providing specific information relevant to a GCC clause to its the National Treasury’s General

Conditions of Contract. Special Conditions specific to this bid contract are set out in this document.

The NRF deems the bidders to have accessed and read the General Conditions of Contract. Whenever

there is an unintended conflict, the provisions of the Special Conditions of Contract shall prevail over the

General Conditions of Contract.

SPECIAL CONDITIONS OF CONTRACT

(AMENDMENTS TO SPECIFIC CLAUSES OF THE GENERAL CONDITIONS OF CONTRACT LISTED

BELOW EACH CLAUSE IN THAT SECTION).

1 Service Provider Obligations:

The service provider must exercise reasonable skill, care and diligence in rendering all services

included in this procurement contract.

The service provider must deliver the services during normal working hours (i.e. Monday to Friday,

excluding public holidays from 08h30 to 17h00) and/or such additional hours as may be reasonably

required by the NRF due to the existence of special circumstances. Services rendered outside of

these hours will only be rendered by mutual agreement with the nominated person of the NRF,

based on severity level.

The service provider may not do anything that may prejudice or be adverse to the operations and

functions of the NRF

The service provider must submit such information and reports, as specified in the agreed service

request, to the person nominated by the NRF, and comply with all legislation applicable in providing

these services.

The service provider corresponds and delivers services only to the NRF and end users of the NRF.

2 Communication: The contracted parties communicate in writing through mail, delivery, or email.

The contracted party states the contract number and purchase order number, if the latter is

applicable, on communication documentation. The contract party does not act upon any

communication without the contract number or must verify such communication with the assigned

NRF contract manager prior to acting upon it.

3 Occupational Health and Safety when working on NRF sites: All personnel performing work on

NRF site/s as part of this contract are responsible to obtain safety induction.

Over and above the obligations provided by the Occupational Health and Safety Act (OHS Act No

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SPECIAL CONDITIONS OF CONTRACT

and its Regulations, known as ‘the Act’), the contracted party meets with all relevant

health and safety instructions as given to them by site safety personnel, where relevant. Personal

protection equipment including closed safety shoes, hard hats, height safety equipment, and high

visibility vests are worn at all times while on the work site. All personnel are to obey the relevant

instructions, including signage, related to restricted access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees, and

those people affected by its operations in terms of the Act the regulations promulgated in terms

thereof. The contracted party performs all work and uses equipment on site complying with the

provisions of the Act.

To this end, the contracted party shall make available to the NRF the valid Letter of Good Standing

in terms of the COID Act and ensure its validity does not expire while executing this bid, where

applicable. The contracted party furnishes its registration number with the office of the

Compensation Commissioner. The contracted party enters into a Section 37.2 agreement in terms

of Occupational Health and Safety Act (OHS Act No and its Regulations) that the NRF

drafts.

The contracted party maintains a health and safety plan complying with the requirements of The Act

at the work site during the period that contracted work takes place on the site.

The NRF manages the contracted party in his capacity for the execution of this contract to meet the

provisions of the said Act and the regulations promulgated in terms thereof. The contracted party

accepts liability for any contraventions to the Act. Each member of the contracted party’s team

(including sub-contracted personnel), submit a signed indemnity form prior to entering the work site

and kept in the contracted party’s health and safety file.

MANAGEMENT OF PERFORMANCE LEVELS

The Performance Levels are in the table below.

1. The NRF measures the contracted bidder’s performance against these performance levels in the

execution of the contract.

2. The contracted bidder recognises that its failure to meet the performance levels has a material and

adverse impact on the operations of NRF and that the damages from the contracted bidder’s failure

to meet any performance level is not susceptible to precise determination.

3. The NRF excuses the contracted bidder from failing to comply with the performance levels to the

extent that non-performance or delayed performance is solely and directly attributable to an act or

omission of the NRF or its staff or circumstances of force majeure as referred to in this Agreement.

4. If the contracted bidder fails to meet any performance level:

1. the contracted bidder shall investigate and report on the root causes of the performance level

failure;

promptly correct the failure and begin meeting the set performance levels;

2. advise the NRF as and to the extent requested by the NRF of the status of remedial efforts

being undertaken with respect to such performance level failure; and

3. take appropriate preventative measures to prevent the recurrence of the performance level

failure.

5. Both parties are responsible for monitoring and measuring the performance of the contracted bidder

against the performance levels set in this document. The NRF deems failure by the contracted

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MANAGEMENT OF PERFORMANCE LEVELS

bidder to measure performance with respect to the contract specifications for any measurement

period, as a failure to meet the stipulated performance levels.

PERFORMANCE LEVELS STATEMENT

Service/Goods being Measurement Penalty/Bonus and level applicable from

Measured Methodology

Check the completeness of

No completion certificate or invoice will be

the delivery and installation

Supply and delivery of all approved and paid if the delivery is not

against the Purchase order.

listed items in Table 1. satisfactory or complete. (Also refer to

All items are within working

GCC 22)

order.

SBD 4 BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having

the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by

the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having

a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

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No specific requirements found

B-BBEE Minimum Level: 1