Quantity surveying services for eastern cape school infrastructure (rip)

Name: Akhona Gomana (The Mvula Trust)

Email: [email protected]

Phone: +27 11 403 3425

Address: 69 Devereux Avenue, Vincent, East London, 5241

Additional contact (agent): Nzuzo Pukuza

Email: [email protected]

Phone: +27 11 403 3425

• Tender documents must be downloaded from the National Treasury e‑tender portal (available from 10:00 am, 30 Jan 2026).
• All submissions must be hard‑copy, sealed in an envelope and deposited in the tender box at The Mvula Trust, 69 Devereux Avenue, Vincent, East London, 5241.
• No telegraphic, fax, email or late submissions will be accepted.
• Closing time: 12:00 hrs, Friday 20 Feb 2026.
• Only the tender documentation issued may be used for the proposal.
• Required returnable documents (hard copy, legible, non‑erasable ink):

– T2.1.A Central Supplier Database registration report (≤30 days old).

– T2.1.B Proof of valid Professional Indemnity Insurance.

– T2.1.C Certificate of good standing with COIDA/FEM.

– T2.1.D Copy of company registration.

– T2.1.E Technical qualifications (CVs, qualifications, professional registration certificates).

– T2.1.F Completed projects (appointment letters).

– T2.1.G Current projects (full disclosure).

– T2.2.A Record of addenda.

– T2.2.B Compulsory Enterprise Questionnaire.

– T2.2.C Authority of JVs (if applicable).

– T2.2.D Board resolution authorising signatory.

– T2.2.E Proposed amendments/qualifications.

– T2.2.F1 Proposed organisation and staffing.

– T2.2.F2 Team member qualifications.

– T2.2.F3 Participation confirmation letters for each team member (mandatory – missing forms lead to disqualification).

– SBD 1 Invitation to bid, SBD 2 Valid tax compliance status PIN, SBD 4 Bidder’s declaration, SBD 6.1 Preference points claim form.

– C1.1 Form of Offer and Acceptance (must be completed and signed for the chosen cluster).

• Failure to submit any of the above or to meet the formatting requirements results in automatic disqualification.

• Two‑stage evaluation:

1. Functionality – minimum score 70 points; bidders scoring below are eliminated.
2. Price and Preference – 80 % of total points allocated to price, 20 % to specific goals (pre‑qualification documents).

• Scoring of functionality is based on staff qualifications and experience per cluster (e.g., Principal Agent > 10 yr, Quantity Surveyor > 5 yr, Civil/Structural Engineer > 10 yr, OHS Agent > 5 yr, Project Administrator ≥ 3 yr).
• Additional points for past project appointments (e.g., R 10 million school projects) as detailed in the performance evaluation sheet.
• Preference points are claimed on the “Preference Points Claim Form” (PPPFA 80/20 system).
• Each cluster is evaluated independently; a bidder may win only one cluster (the highest‑scoring offer).
• Risk assessment follows price/preference stage – any risk identified (financial, performance, compliance) leads to exclusion.

Scope: Lead a multi‑disciplinary team to provide planning, design, construction monitoring, final accounts and close‑out services for the Eastern Cape Department of Education Rapid Infrastructure Programme (school building projects).

Deliverables include: activity schedule, value‑based fee schedule, project execution plan, organogram, and all required reports.

Core team minimum per cluster:

1. Principal Agent – professionally registered Quantity Surveyor (ASAQS/SACQSP) with >10 years post‑registration experience.
2. Quantity Surveyor – professionally registered QS with >5 years experience.
3. Civil/Structural Engineer – professionally registered Engineer/Technologist with >10 years experience.
4. OHS Agent – registered with SACPCMP with >5 years experience.
5. Project Administrator – ≥3 years project administration experience and EFMS training (or willingness to undergo).

All core staff must be 100 % committed; any non‑committed staff leads to disqualification.

Sub‑consultants (civil/structural, OHS) must be listed in the team schedules.

Projects exceeding six pending final‑account/close‑out submissions will be excluded.

• Pricing to be submitted per cluster on Form C1.1 (VAT‑inclusive).
• No explicit performance bond or guarantee mentioned; however, all returnable schedules must be completed and signed.
• Invoices for the Quantity Surveying Consultant are to be submitted to The Mvula Trust, which will process payment or make direct payment to sub‑consultants upon written arrangement.
• Banking details may only be changed with prior written consent of The Mvula Trust.
• Payment terms follow the standard contract data (C1.2) – not detailed in the extract.

• Central Supplier Database (CSD) registration (report ≤30 days old).
• Valid Professional Indemnity Insurance.
• Certificate of good standing with COIDA/FEM.
• Current company registration (CIPC).
• Valid Tax Clearance Certificate / SARS PIN.
• Not listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act).
• No directors, shareholders or employees currently employed by the state (as per enterprise questionnaire).
• Registration and good standing with the Compensation Fund or a licensed compensation insurer.
• Proof of registration or ongoing registration with SACPCMP (OHS).
• Completed Compulsory Enterprise Questionnaire (no conflicts of interest).
• All required returnable documents must be submitted; missing any results in disqualification.