What are the submission requirements for this tender (Ref: SCM/MLM/28/26-27)?

- Submit by hand into the bid box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, before closing date and time (11/08/2026, 12:00). - No late, couriered, faxed, or emailed tenders will be accepted under any circumstances. - Use the official tender document only – do not re-type, take apart, omit pages, or insert documents between pages. - Initial every page of the tender document. - Complete all returnable forms (MBD 1–9) in full, legibly, in non-erasable ink. - Submit a full CSD report not older than one month. - Only original tender documents accepted – no copies. - For partnerships/consortiums/joint ventures, attach a signed joint venture agreement and complete Schedule 2. - All parties in a partnership/consortium/joint venture must be registered on the Central Supplier Database. - Seal the envelope and endorse it with the bid number (SCM/MLM/28/26-27) and project name; on the back write company name, address, contact person and contact details. - If the bid is too large to fit the box, ask reception for assistance. - The tender offer must remain valid for 90 days from closing date. - Do not submit fraudulent information – blacklisting for five years may result. - Preferred bidders must later provide CK/company registration, certified ID copies (not older than 6 months), Tax Compliance Status PIN, and a municipal clearance certificate (if applicable).

How will bids be evaluated?

- Two-stage evaluation. - Stage 1: Administrative compliance – bidders failing to meet mandatory requirements are deemed non-responsive and excluded. - Stage 2: 80/20 preference point system (Preferential Procurement Regulations 2022). - Price: maximum 80 points. - Specific goals: maximum 20 points. - 10 points: EME or QSE at least 51% black-owned – proof: fully completed and signed MBD 6.1 and full CSD report not older than one month. - 10 points: enterprise located in Mnquma Local Municipality area – proof: municipal rates or municipal confirmation letter or lease agreement showing business domicile. - No points for specific goals if proof not submitted. - Tie-breakers: highest specific goal points; if still tied, drawing of lots. - Points rounded to 2 decimal places. - False information on specific goals may lead to disqualification or contract termination after 14-day representation period.

What are the technical specifications?

- Supply and deliver promotional material for tourism education, awareness campaign and tourism programme. - Items and quantities: - A5 zip diary – 150 units: cover size 18x23.5 cm to 24.3x20 cm, paper A5 ISO (148x210 mm), hardcover paper, black colour, front cover branded with Mnquma Local Municipality logo at middle centre. - Ball pen – 150 units: aluminium barrel, rubberized grip, metal clip, high-quality black ink, push-button mechanism, laser engraving on one side with 'Mnquma Local Municipality', colours: 75 black and 75 orange. - Backpack (45-80+ litres) – 100 units: 28.5(w)x17(d)x42(h) cm, 600D polyester (durable, water-resistant), main zippered compartment, front zippered pocket, side mesh water bottle pocket, earbud outlet, adjustable shoulder straps, top grab handle, colours: 50 black and 50 navy, branded with Mnquma logo on front centre. - Plastic water bottle 500ml – 100 units: polypropylene (PP), BPA-free, FDA-approved materials, white push-pull spout, wide screw-lid, 18.6 cm height, colours: 50 black and 50 white, branded with Mnquma logo at middle centre. - Ball pen – 100 units: same specifications as above, colours: 50 black and 50 orange. - Strict delivery dates will be observed; penalties for late deliveries (see GCC section 22.1). - All prices must include delivery costs to the prescribed destination. - Bidders must indicate expected delivery date.

What financial requirements apply to bidders?

- Only firm prices accepted – non-firm prices (including exchange rate variations) will not be considered. - Prices must be in RSA currency and include all applicable taxes (VAT, customs/excise duty, levies, etc.). - Prices must cover all expenses, disbursements, transport, overheads, accommodation, risks, liabilities, and profit. - Submit a separate pricing schedule for each delivery point if different. - Complete MBD 3.1 (pricing schedule – firm prices) and MBD 3.3 (pricing schedule and specification). - Total bid price must be stated in the tender offer. - Payment terms: municipality will pay within 30 days after receipt of invoice and delivery note (per MBD 7.1). - No performance security or bid bond mentioned in the document.

What compliance and legal requirements must bidders meet?

- Valid Tax Clearance Certificate (original) or SARS TCS PIN / CSD number – original TCC must be submitted; certified copies not acceptable. - Each party in a consortium/joint venture/sub-contractor must submit separate TCC/CSD. - Full CSD report not older than one month. - Company registration (CK) and certified ID copies not older than six months (for preferred bidders). - B-BBEE: specific goals claim – EME/QSE at least 51% black-owned (proof: MBD 6.1 and CSD). - No persons in service of the state may bid. - Bidders must not be listed on Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers. - No convictions for fraud/corruption in past five years. - No municipal rates/taxes arrears for more than three months. - Complete all statutory declarations (MBD 4, MBD 8, MBD 9). - For companies/close corporations: resolution/authority from directors/members (Schedule 1). - For partnerships/consortiums/joint ventures: signed agreement and Schedule 2. - Foreign suppliers must complete Part B:3 questionnaire.

What are the important dates and deadlines for this tender?

- Closing date: 11/08/2026 - Closing time: 12:00 - No site briefing or clarification deadline mentioned in the document.

Who should be contacted for queries about this tender?

- SCM enquiries: Mrs. Y Mqingwana (Manager SCM) – Tel: 047 050 1156 / 072 698 6085 – Email: ymqingwana@mnquma.gov.za - Technical enquiries: Ms. S Madalane (Manager: Tourism, Heritage and Hospitality) – Tel: 047 050 1447 / 083 297 2169 – Email: smadalane@mnquma.gov.za - Physical address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960 - Postal address: PO Box 36, Butterworth, 4960

Mnquma Local Municipality Tender: Promotional Material

DocumentBid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdfReview complete

Description

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

The tender is for the supply and delivery of promotional material for tourism education, awareness campaign and tourism programme.
Items include A5 zip diaries, ball pens, backpacks, and plastic water bottles, all branded with Mnquma Local Municipality logo.
The contract will be awarded under the 80/20 preference point system.
Bidders must comply with all administrative requirements and submit proof for specific goals to earn points.

Important Dates

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Closing date: 11/08/2026
Closing time: 12:00
No site briefing or clarification deadline mentioned in the document.

Contact Information

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

SCM enquiries: Mrs. Y Mqingwana (Manager SCM) – Tel: 047 050 1156 / 072 698 6085 – Email: [email protected]
Technical enquiries: Ms. S Madalane (Manager: Tourism, Heritage and Hospitality) – Tel: 047 050 1447 / 083 297 2169 – Email: [email protected]
Physical address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960
Postal address: PO Box 36, Butterworth, 4960

Submission Guidelines

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Submit by hand into the bid box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, before closing date and time (11/08/2026, 12:00).
No late, couriered, faxed, or emailed tenders will be accepted under any circumstances.
Use the official tender document only – do not re-type, take apart, omit pages, or insert documents between pages.
Initial every page of the tender document.
Complete all returnable forms (MBD 1–9) in full, legibly, in non-erasable ink.
Submit a full CSD report not older than one month.
Only original tender documents accepted – no copies.
For partnerships/consortiums/joint ventures, attach a signed joint venture agreement and complete Schedule 2.
All parties in a partnership/consortium/joint venture must be registered on the Central Supplier Database.
Seal the envelope and endorse it with the bid number (SCM/MLM/28/26-27) and project name; on the back write company name, address, contact person and contact details.
If the bid is too large to fit the box, ask reception for assistance.
The tender offer must remain valid for 90 days from closing date.
Do not submit fraudulent information – blacklisting for five years may result.
Preferred bidders must later provide CK/company registration, certified ID copies (not older than 6 months), Tax Compliance Status PIN, and a municipal clearance certificate (if applicable).

Evaluation Criteria

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Two-stage evaluation.
Stage 1: Administrative compliance – bidders failing to meet mandatory requirements are deemed non-responsive and excluded.
Stage 2: 80/20 preference point system (Preferential Procurement Regulations 2022).
Price: maximum 80 points.
Specific goals: maximum 20 points.
10 points: EME or QSE at least 51% black-owned – proof: fully completed and signed MBD 6.1 and full CSD report not older than one month.
10 points: enterprise located in Mnquma Local Municipality area – proof: municipal rates or municipal confirmation letter or lease agreement showing business domicile.
No points for specific goals if proof not submitted.
Tie-breakers: highest specific goal points; if still tied, drawing of lots.
Points rounded to 2 decimal places.
False information on specific goals may lead to disqualification or contract termination after 14-day representation period.

Technical Specifications

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Supply and deliver promotional material for tourism education, awareness campaign and tourism programme.
Items and quantities:
A5 zip diary – 150 units: cover size 18x23.5 cm to 24.3x20 cm, paper A5 ISO (148x210 mm), hardcover paper, black colour, front cover branded with Mnquma Local Municipality logo at middle centre.
Ball pen – 150 units: aluminium barrel, rubberized grip, metal clip, high-quality black ink, push-button mechanism, laser engraving on one side with 'Mnquma Local Municipality', colours: 75 black and 75 orange.
Backpack (45-80+ litres) – 100 units: 28.5(w)x17(d)x42(h) cm, 600D polyester (durable, water-resistant), main zippered compartment, front zippered pocket, side mesh water bottle pocket, earbud outlet, adjustable shoulder straps, top grab handle, colours: 50 black and 50 navy, branded with Mnquma logo on front centre.
Plastic water bottle 500ml – 100 units: polypropylene (PP), BPA-free, FDA-approved materials, white push-pull spout, wide screw-lid, 18.6 cm height, colours: 50 black and 50 white, branded with Mnquma logo at middle centre.
Ball pen – 100 units: same specifications as above, colours: 50 black and 50 orange.
Strict delivery dates will be observed; penalties for late deliveries (see GCC section 22.1).
All prices must include delivery costs to the prescribed destination.
Bidders must indicate expected delivery date.

Methodology

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

No specific methodology or execution plan required – this is a supply and delivery contract.
Bidders must indicate expected delivery date and comply with delivery terms.

Experience & Qualifications

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

Annexure B – Past Experience is part of the tender document, but no specific minimum experience requirements are stated in the extracted text.
Bidders should complete Annexure B to demonstrate relevant experience.
No key personnel qualifications specified.

Quality Management

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

The document mentions 'Use of contract documents and information; inspection' – implies inspection of goods may occur.
No specific quality management system or certification required beyond meeting the detailed specifications for each item.

Pricing Schedule

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

Use MBD 3.1 (firm prices) and MBD 3.3 (pricing schedule and specification).
Prices must be firm, inclusive of all taxes and delivery costs.
Indicate unit prices and totals for each item.
Include expected delivery date.
Total bid price must be stated in the tender offer.
No price escalation allowed.

Financial Requirements

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Only firm prices accepted – non-firm prices (including exchange rate variations) will not be considered.
Prices must be in RSA currency and include all applicable taxes (VAT, customs/excise duty, levies, etc.).
Prices must cover all expenses, disbursements, transport, overheads, accommodation, risks, liabilities, and profit.
Submit a separate pricing schedule for each delivery point if different.
Complete MBD 3.1 (pricing schedule – firm prices) and MBD 3.3 (pricing schedule and specification).
Total bid price must be stated in the tender offer.
Payment terms: municipality will pay within 30 days after receipt of invoice and delivery note (per MBD 7.1).
No performance security or bid bond mentioned in the document.

Compliance Requirements

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf (TENDER)

Valid Tax Clearance Certificate (original) or SARS TCS PIN / CSD number – original TCC must be submitted; certified copies not acceptable.
Each party in a consortium/joint venture/sub-contractor must submit separate TCC/CSD.
Full CSD report not older than one month.
Company registration (CK) and certified ID copies not older than six months (for preferred bidders).
B-BBEE: specific goals claim – EME/QSE at least 51% black-owned (proof: MBD 6.1 and CSD).
No persons in service of the state may bid.
Bidders must not be listed on Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers.
No convictions for fraud/corruption in past five years.
No municipal rates/taxes arrears for more than three months.
Complete all statutory declarations (MBD 4, MBD 8, MBD 9).
For companies/close corporations: resolution/authority from directors/members (Schedule 1).
For partnerships/consortiums/joint ventures: signed agreement and Schedule 2.
Foreign suppliers must complete Part B:3 questionnaire.

Health & Safety

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

Only safety-related specification is for plastic water bottles: must be BPA-free and made from FDA-approved materials.
No general OHS plan or HSE compliance requirements stated for this supply contract.

Contractual Terms

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

Contract form MBD 7.1 must be signed by successful bidder.
General Conditions of Contract (GCC) apply, including clauses on payment, prices, amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, taxes and duties.
Payment within 30 days of invoice and delivery note.
Strict delivery dates; penalties for late delivery (GCC section 22.1).
Tender offer valid for 90 days from closing date.
Municipality may extend validity period with written consent.
Withdrawal of tender after closing may incur additional expenses and set-off rights.
Abuse of SCM system may lead to rejection, cancellation, blacklisting.

Section

Source: Bid Doc -TOURISM EDUCATION-&AWARENESS- PROMOTIONAL.pdf

Two-stage evaluation: Stage 1 administrative compliance; Stage 2 80/20 preference points.
Price 80 points, specific goals 20 points.
Specific goals: 10 points for EME/QSE 51% black-owned (proof: MBD 6.1 and CSD report not older than 1 month); 10 points for enterprise located in Mnquma Local Municipality (proof: municipal rates/confirmation letter/lease agreement).
No points for specific goals without proof.
Tie-break: highest specific goal points, then drawing of lots.

Supply and delivery of promotional materials for tourism education and awareness campaign

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